Administration Officer Job Vacancies in Maharashtra

General Manager - Matoshree Indirabai Baburao Sarnaik MBMC Hospital, Mira RoadAbout the OrganizationPlatinum Hospitals Pvt. Ltd. is one of Maharashtras leading multi-super speciality healthcare groups operating advanced PPP and private hospitals focused on affordable and cashless healthcare services.Our Hospital Network1. Matoshree Gangubai Sambhaji Shinde Hospital - Thane West2. Dharmaveer Anand Dighe Heart & Urocare Centre - Kalwa3. Freedom Fighter Hakim Ajmal Khan Hospital - Mumbra4. Ulhasnagar Municipal Corporation Super Speciality Hospital - Shahad5. Satya Sai Platinum Hospital - Ulhasnagar6. Platinum Hospital - Vasai7. Matoshree Indirabai Baburao Sarnaik MBMC Hospital - Mira Road8. Matoshree Indirabai Baburao TMC Hospital - Nalpada, ThaneAbout the HospitalMatoshree Indirabai Baburao Sarnaik MBMC Hospital, Mira Road is a multi-speciality hospital equipped with advanced ICU facilities, modular operation theatres, emergency services, diagnostics, and comprehensive speciality departments providing quality patient care.About the JobLeading overall hospital operations, clinical and non-clinical administration, manpower management, NABH compliance, quality initiatives, business development, statutory compliance, and coordination with municipal authorities to ensure efficient hospital performance.Eligibility* MBA Healthcare / MHA / BHA / Hospital Administration or equivalent qualification* Hospital administration experience mandatory* Strong knowledge of NABH, hospital operations, quality systems, budgeting, statutory compliance, and team management* Excellent leadership, communication, and decision-making skillsExperience* 5 - 9 Years of hospital management experienceLocationMatoshree Indirabai Baburao Sarnaik MBMC HospitalMira Road East, MaharashtraSalary60,000 - 90,000 per month based on qualification and experience.Apply NowInterested candidates may send updated CV or contact HR Department immediately.

Job Purpose To ensure smooth day-to-day administrative operations by managing soft services, food and pantry services, transport coordination, housekeeping, horticulture, vendor management, compliance, and employee support while maintaining high standards of hygiene, safety, service quality, cost control, and operational continuity. Key Responsibilities Food & Pantry Management Ensure uninterrupted supply of daily breakfast and lunch as per approved menu. Coordinate with food vendors to maintain service continuity and quality standards. Coordinate with Instago vendor for availability and replenishment of snacks. Conduct regular and surprise inspections of food suppliers for quality and hygiene. Ensure clean utensils, proper storage, and food safety compliance at all times. Act as an active member of the food committee and address feedback. Arrange visitor lunches through the approved request and token system. Monitor pantry stocks and ensure timely replenishment. Transport Management (Site Bus & Site Car - Vendor Operated) Coordinate with external transport vendors for smooth operation of site buses used for employee pick-up from stations and drop services. Ensure site buses and site cars remain available at the site 24/7, including night shifts. Monitor and coordinate driver availability, attendance, shift rosters, and replacements through transport vendors. Conduct regular and surprise inspections of buses and site cars using approved checklists (cleanliness, safety, vehicle condition, and driver conduct). Act as the single point of contact between employees, security, and transport vendors for transport-related matters. Arrange alternative or emergency transport in case of breakdowns, absentee drivers, or service disruptions. Ensure site car availability for emergency situations, official work, and nearby employee requirements. Escalate and resolve transport-related issues with vendors as per Service Level Agreement (SLA). Note: Transport vehicles are vendor-owned. The role involves coordination, monitoring, vendor management, and driver supervision. Housekeeping & Soft Services Management Overall management of soft services including housekeeping staff and outsourced manpower. Assign daily housekeeping duties and maintain attendance and leave records. Brief supervisors on daily cleaning schedules, safety procedures, and work standards. Monitor cleanliness levels, hygiene standards, and supervisor performance. Handle employee and senior management queries related to soft services. Conduct monthly training programs on safety, grooming, and hygiene. Coordinate scrap disposal activities and quarterly facade cleaning. Horticulture Management Maintain high horticultural standards across landscaped and garden areas. Monitor plant health, watering schedules, soil nutrition, and overall aesthetics. Implement sustainable gardening and integrated pest management practices. Conduct regular inspections of garden and landscape areas. Arrange monthly training programs for horticulture staff and verify attendance. Vendor & Administrative Management Coordinate with all service vendors to ensure SLA compliance. Verify, process, and submit vendor invoices accurately and within timelines. Manage courier services and related billing. Handle laundry services and administration of Jio Dongles. Maintain petty cash records and ensure audit-ready documentation. Support employee engagement and internal initiatives. Coordinate recycling, waste management, and sustainability initiatives. Manage pest control services conducted twice a month. Qualifications & Experience Graduate in any discipline (Facility Management / Hotel Management preferred). Admin Manager: 7-10 years of relevant experience. Assistant Manager: 4-7 years of relevant experience. Skills & Competencies Vendor and outsourced manpower management. Strong communication, coordination, and stakeholder management skills. Knowledge of corporate facilities and soft services operations. Problem-solving ability and emergency handling skills. Basic understanding of billing, invoicing, and cost control. Ability to support 24/7 operations as required.

Key ResponsibilitiesOperational Leadership & Production Target Mastery:Direct and manage daily plant operations for production, quality control, maintenance, and shipping/receiving.Plan and execute production schedules to ensure timely delivery to clients while optimizing resource utilization.Monitor operation expenses and research ways to reduce costs while maintaining or improving product quality.Process Optimization & Lean Manufacturing:Implement and champion continuous improvement strategies (such as Lean Manufacturing, Six Sigma, 5S, and Kaizen) to reduce waste and eliminate bottlenecks.Analyze workforce utilization, equipment downtime, and material scrap trends to increase Overall Equipment Effectiveness (OEE).Quality Assurance & Maintenance:Collaborate with the Quality department to ensure all finished products strictly comply with company and customer standards.Oversee preventive and breakdown maintenance schedules for plant machinery to minimize production disruptions.Compliance, Safety & Industrial Relations:Ensure the facility operates in strict compliance with all local statutory laws (Factory Act, pollution control norms, labor laws, and industrial safety regulations).Maintain a safe and clean working environment, driving a Zero Accident culture on the shop floor.Manage labor and industrial relations smoothly, resolving grievances and fostering high workforce morale.Budgeting & Reporting:Prepare, manage, and present annual operational budgets, Capital Expenditure (CAPEX) requirements, and monthly MIS reports to executive leadership.

We are looking for a dedicated Branch Manager to oversee our operations in Shrirampur Ahmednagar. The ideal candidate will have 3-4 years of experience in a managerial role and a strong commitment to driving business success through effective leadership and excellent customer service.Key Responsibilities:- **Supervise Daily Operations**: Manage day-to-day activities to ensure smooth and efficient branch functioning, focusing on achieving performance targets and maintaining high service quality.- **Lead a Team**: Train, motivate, and guide branch staff to maximize their potential, fostering a collaborative environment that enhances teamwork and productivity.- **Customer Relationship Management**: Build and maintain strong relationships with customers by understanding their needs and ensuring high levels of satisfaction, which contributes to customer loyalty and retention.- **Monitor Financial Performance**: Analyze branch financial data and reports to evaluate performance, identify opportunities for growth, and implement strategies to improve profitability.- **Ensure Compliance**: Make sure that all branch operations adhere to company policies and regulatory requirements to minimize risks and maintain operational integrity.Required Skills and Expectations:The successful candidate will have strong leadership and communication skills. They should be proactive, result-oriented, and have the ability to multitask effectively in a fast-paced environment. A solid understanding of financial principles and experience in managing budgets is also important. Additionally, the candidate must demonstrate high ethical standards and professionalism in all interactions.

Key Responsibilities:Review contracts after order is finalised, vendors, and subcontractors; manage approvals for shop drawings, budgets, and schedules.Monitor project execution against terms, handle disputes, payments, and variations; coordinate with teams for quality and timely delivery.Conduct risk assessments, ensure adherence to relevant codes and safety standards, and lead meetings with stakeholders for progress reporting.Requirements:Typically requires a B.Tech in Civil/Structural Engineering, 5-8+ years in PEB contracts, expertise in contract law, FIDIC clauses, AutoCAD, and MS Project; strong negotiation and leadership skills preferred.

We are looking for an organized and efficient Admin Officer to join our team in Khed, Ratnagiri. This role focuses on managing administrative tasks to ensure smooth office operations.Key Responsibilities:1. **Office Management**: Oversee daily office functions, maintain office supplies, and ensure a welcoming environment for staff and visitors.2. **Record Keeping**: Maintain accurate records and documentation, including filing systems and data entry. This ensures easy access to important information when needed.3. **Communication**: Handle internal and external communications, including emails, phone calls, and meetings. Clear communication is essential for effective collaboration.4. **Support Staff**: Assist team members with administrative needs, providing support for various projects and tasks to enhance productivity.5. **Scheduling**: Coordinate and manage meeting schedules, appointments, and events. This includes preparing agendas and taking minutes during meetings.Required Skills and Expectations:The ideal candidate should have 1 to 3 years of experience in an administrative role and possess a graduate degree. Strong organizational skills, attention to detail, and effective time management are crucial. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is necessary to perform daily tasks efficiently. The candidate should demonstrate good communication skills, both verbal and written, and have the ability to work independently while being part of a team. A proactive approach to problem-solving and adaptability in a dynamic work environment are highly valued.

Overview:We are seeking a proactive and detail-oriented Admin Officer to oversee daily office operations, manage administrative systems, and ensure smooth functioning across departments. The ideal candidate will be responsible for implementing efficient administrative processes, managing facilities and resources, coordinating with vendors, and supporting management in maintaining a productive work environment. This role requires excellent organizational, communication, and leadership skills to ensure all administrative functions run seamlessly and align with company policies and goals.Job Responsibilities:Plan, coordinate, and streamline administrative procedures and systems.Manage schedules, deadlines, and administrative records including stationery, office supplies, invoices, courier services, and online purchases.Monitor and maintain inventory of office supplies; manage procurement within budgetary limits.Track costs and expenses to support budget preparation.Oversee facility management, maintenance, housekeeping, and security operations.Coordinate and supervise repair, maintenance, and infrastructure-related work at various sites.Obtain quotations and manage vendor coordination for admin-related purchases.Organize and supervise office activities such as recycling, renovations, and events.Ensure adherence to company policies, statutory compliances, and administrative regulations.Maintain asset records, manage AMCs, and ensure all office equipment are in working condition.Facilitate meetings (online/offline) and follow up on related action items.Monitor insurance, licenses, and agreement renewals.Maintain office cleanliness and a positive work environment.Build and sustain strong relationships with internal teams and external vendors.Prepare executive-level presentations and correspondence.Develop and implement administrative strategies aligned with organizational goals.Recruit, train, and supervise administrative personnel and assess staff performance to ensure efficiency.Job Requirements:Proven experience as an Administration Officer or in a similar role.In-depth understanding of office procedures, legal policies, and compliance norms.Proficiency in MS Office, Google Docs, and Google Sheets.Strong analytical, problem-solving, and multitasking abilities.Excellent organizational and leadership skills.Ability to work effectively both independently and in a team.Bachelors degree (BA/BCom) in Business Administration or related field.Location: Nariman Point, Mumbai

We are looking for a self-motivated business administrator with strong leadership skills and a thorough understanding of business operations to facilitate and optimize our business processes. The business administrators duties will include overseeing and analyzing financial operations, approving purchases and expenditure, mediating between staff and other executives, appointing heads of departments, marketing and promoting the business, and facilitating training programs. Your expertise in streamlining our business operations will help our organization thrive and maximize efficiency and profits.Successful candidates must possess strong leadership qualities, analytical skills, thrive under pressure, great people skills, and a strong aptitude for maths. Ultimately, the outstanding business administrator should integrate and streamline business activities, achieve business goals through set strategies, and have a positive impact on staff productivity. Send your resume and documents to this email dr.richardfernandez95@gmail.com

Job Title: Student Relationship Executive (Admission Officer)Location: Kharghar / Nerul / AndheriDepartment: Student Relations / AdmissionsOrganization: ITM Group of InstitutionsJob Summary:We are looking for a dedicated and student-focused Student Relationship Executive to guide prospective students throughout their admission journey. You will serve as the primary point of contact, addressing student queries and helping them make informed decisions about joining our programs.Key Responsibilities:Engage with prospective students and respond to queries related to fees, placements, hostel facilities, curriculum, and other academic details.Handle student inquiries and leads provided by internal teams.Guide students through the entire admission process and help them complete all formalities.Communicate with students through phone calls, emails, and in-person interactions when required.Provide accurate information and ensure a smooth student experience.Maintain student interaction records and update the database regularly.Participate in counseling sessions, campus visits, and events as needed.Follow up with interested students to help them complete their admission process.Skills & Qualifications:Graduate in any discipline (Freshers and experienced candidates can apply).Strong communication and interpersonal skills.Ability to handle student concerns with clarity, patience, and empathy.Good follow-up skills and attention to detail.Basic computer knowledge (MS Office, CRM entry).Benefits:Attractive IncentivesOn-roll PositionPF & MediclaimDay Shift JobSaturday & Sunday Off

Looking for a Admin Manager to Handle Director's calendar, arrange travelling. Manage house keeping staff. Maintain MIS. AMC handling.

**JOB DESCRIPTION STORE & DISPATCH MANAGERSai Industries**Position OverviewThe Store & Dispatch Manager will lead end-to-end material management, ensuring accurate inventory, streamlined inwardoutward movements, and on-time dispatch execution. This role is mission-critical for Sai Industries supply chain ecosystem and demands absolute discipline, documentation control, and coordination with Purchase, Sales, and Production teams.Key Responsibilities1. Inventory ManagementMaintain real-time stock levels with zero deviations.Execute daily stock audits, cycle counts, and reconciliation with system records.Ensure proper GRN entry, bin allocation, and FIFO/FEFO methods.Identify fast-moving, slow-moving, and critical items; alert management proactively.2. Inward OperationsVerify incoming material with PO, invoice, and DC.Check quality, quantity, and packaging before accepting stock.Coordinate with Purchase team for discrepancies, shortages, or damages.Maintain clean, structured documentation with GRN, inward registers, and vendor files.3. Outward & Dispatch OperationsPlan daily dispatches based on customer orders, DOs, and priority loads.Prepare DC, invoice support documents, e-way bills, and dispatch records.Ensure loading accuracy: right product, right quantity, right vehicle.Track dispatches until delivery confirmation and maintain POD records.4. Warehouse Management & HousekeepingMaintain organised storage racks, labeling, SKU segregation, and safety norms.Monitor manpower productivity: helpers, loaders, and packing team.Ensure regular housekeeping and safety compliance (PPE, fire safety, cleanliness).Implement space optimisation strategies for efficient storage.5. Coordination & CommunicationWork closely with Purchase to plan stock inflow against vendor timelines.Support Sales Team by providing daily stock status and dispatch commitments.Coordinate with Transporters regarding vehicle availability, freight, and material safety.Update Management with daily store and dispatch MIS reports.6. Documentation & ComplianceMaintain stock registers, inwardoutward logs, and dispatch trackers.Ensure proper packing, labeling, and documentation as per customer standards.Maintain audit-ready files for internal and external audits.Adhere to company SOPs on material movement, stock accuracy, and record-keeping.7. Process Control & ImprovementDrive continuous improvement in warehouse layout, flow, and operational efficiency.Minimise material handling loss, errors, and returns.Implement barcoding or digital tracking (if applicable).Strengthen accountability within the store team through daily reporting and checklists.Required Skills & CompetenciesStrong understanding of industrial materials, hardware, safety items, packaging materials, and consumables.Hands-on knowledge of inwardoutward processes, GRN, DC, e-way bill, and dispatch planning.High accuracy, discipline, and ownership mindset.Team leadership and manpower handling experience.Proficiency in Excel, stock reports, and basic ERP/Tally item management.Strong coordination and communication with purchase, sales, and transport teams.QualificationsGraduate (Any stream; preference to Diploma/Graduate in Logistics or Supply Chain).48 years experience in Store, Warehouse, or Dispatch operations.Experience in industrial supply, manufacturing, or trading preferred.Salary Range (Recommended)22,000 35,000 per month depending on experience.Work LocationSai Industries (As per companys operational location).;

Job Openings for 1 Sales Coordinator Job with minimum 1 Year Experience in Sakinaka, Mumbai having Educational qualification of : M.B.A/PGDM with Good knowledge in Retail Sales, Corporate Sales, Field Service, Sales Administration, Direct Sales, Coordination Skills, Desktop Support, Service Desk, Business Development, BD Manager etc.

# Taking care of End to End operation work of Client.1. Well versed with Excel and MS office2. Good in English communication and written3. Familiar with numbers4. Pleasant Personality5. Good in Email Writing

Here is a comprehensive Job Description for a Store Manager role. This version is tailored specifically for Industrial, Manufacturing, and Warehouse operations (managing raw materials, spare parts, and inventory control).(Note: If you meant a retail/showroom Store Manager instead, let me know and I can adjust it for you.)Job Title: Store Manager (Industrial / Inventory Control)Job SummaryWe are seeking an experienced and organized Store Manager to oversee our plant/warehouse store operations. The ideal candidate will be responsible for the complete lifecycle of inventory, including receipt, storage, issuance, and documentation of raw materials, engineering goods, tools, and finished products. You will ensure optimal stock levels, prevent inventory leakage, maintain strict 5S standards, and coordinate seamlessly with Production and Purchase departments.Key ResponsibilitiesInventory & Stock Management:Oversee daily receipts, inspections, storage, and issuance of all material (raw materials, consumables, tools, and spare parts).Maintain accurate inventory records in ERP/Tally and ensure zero variance between physical stock and system data.Establish and monitor minimum, maximum, and re-order levels to prevent stockouts or overstocking.Material Receipt & Inspection:Verify incoming materials against Purchase Orders (PO), Delivery Challans (DC), and invoices for quantity and quality.Coordinate with the Quality Control (QC) department for material clearance and handle rejection/returns to vendors.Warehouse Administration & 5S:Ensure proper layout, zoning, and bin allocation for quick retrieval and optimal space utilization.Implement and maintain 5S, FIFO (First-In-First-Out), and LIFO practices on the shop-floor store.Audits & Documentation:Conduct periodic physical stock verification and annual cyclical audits.Prepare daily, weekly, and monthly MIS reports regarding stock consumption, slow-moving items, and scrap status.Ensure all statutory documentation (Goods Receipt Notes/GRN, Material Requisition Notes) is accurately maintained.

Key Responsibilities1. Plant Operations ManagementOversee end-to-end manufacturing operations and ensure smooth production processesPlan, organize, and manage production schedules to meet business demandsEnsure optimal utilization of manpower, machinery, and materials2. Production & EfficiencyMonitor production performance and implement improvements for efficiency and cost reductionMinimize downtime and ensure preventive maintenance of equipmentTrack KPIs such as output, waste reduction, and productivity3. Quality AssuranceEnsure adherence to quality standards and regulatory requirementsImplement quality control processes and monitor product qualityAddress and resolve production or quality issues promptly4. Health, Safety & ComplianceEnsure strict compliance with health, safety, and environmental regulationsPromote a safety-first culture and conduct safety auditsImplement policies to reduce workplace hazards and incidents5. Team Leadership & DevelopmentLead, motivate, and manage plant staff including supervisors and workersConduct training and performance evaluationsFoster a positive and productive work environment6. Budget & Cost ManagementPrepare and manage the plant budgetControl operational expenses and optimize production costsIdentify areas for cost savings and efficiency improvements7. Inventory & Supply Chain CoordinationOversee inventory management of raw materials and finished goodsCoordinate with procurement and logistics teamsEnsure timely availability of materials for production8. Continuous ImprovementDrive lean manufacturing, Six Sigma, or Kaizen initiativesImplement process improvements and innovation strategiesAnalyze performance data and recommend enhancementsKey Performance Indicators (KPIs)Production output and efficiency levelsCost per unit and budget adherenceProduct quality and defect ratesSafety compliance and incident ratesDowntime reduction and equipment effectiveness (OEE)

Overview:We are seeking a proactive and detail-oriented Admin Officer to oversee daily office operations, manage administrative systems, and ensure smooth functioning across departments. The ideal candidate will be responsible for implementing efficient administrative processes, managing facilities and resources, coordinating with vendors, and supporting management in maintaining a productive work environment. This role requires excellent organizational, communication, and leadership skills to ensure all administrative functions run seamlessly and align with company policies and goals.Job Responsibilities:Plan, coordinate, and streamline administrative procedures and systems.Manage schedules, deadlines, and administrative records including stationery, office supplies, invoices, courier services, and online purchases.Monitor and maintain inventory of office supplies; manage procurement within budgetary limits.Track costs and expenses to support budget preparation.Oversee facility management, maintenance, housekeeping, and security operations.Coordinate and supervise repair, maintenance, and infrastructure-related work at various sites.Obtain quotations and manage vendor coordination for admin-related purchases.Organize and supervise office activities such as recycling, renovations, and events.Ensure adherence to company policies, statutory compliances, and administrative regulations.Maintain asset records, manage AMCs, and ensure all office equipment are in working condition.Facilitate meetings (online/offline) and follow up on related action items.Monitor insurance, licenses, and agreement renewals.Maintain office cleanliness and a positive work environment.Build and sustain strong relationships with internal teams and external vendors.Prepare executive-level presentations and correspondence.Develop and implement administrative strategies aligned with organizational goals.Recruit, train, and supervise administrative personnel and assess staff performance to ensure efficiency.Job Requirements:Proven experience as an Administration Officer or in a similar role.In-depth understanding of office procedures, legal policies, and compliance norms.Proficiency in MS Office, Google Docs, and Google Sheets.Strong analytical, problem-solving, and multitasking abilities.Excellent organizational and leadership skills.Ability to work effectively both independently and in a team.Bachelors degree (BA/BCom) in Business Administration or related field.Location: Nariman Point, Mumbai

We are looking for an Administration Manager to oversee office operations and ensure a smooth workflow. This role is based in Thane West and requires a dedicated professional with 1 to 3 years of experience, ideally holding an M.B.A or PGDM.**Key Responsibilities:**- **Office Management:** Coordinate and manage daily office activities to maintain an efficient workplace environment.- **Team Leadership:** Supervise administrative staff, providing guidance and support to ensure team productivity and morale.- **Budget Monitoring:** Assist in preparing and managing budgets for administrative expenses, ensuring cost-effective use of resources.- **Policy Implementation:** Develop and enforce administrative policies and procedures to improve operational efficiency.- **Vendor Relations:** Manage relationships with vendors and service providers, negotiating contracts and ensuring quality services.- **Inventory Management:** Oversee the inventory of office supplies, ensuring that essential items are available while minimizing excess stock.- **Reporting:** Prepare reports and presentations for management summarizing operational performance and areas for improvement.**Required Skills and Expectations:**The ideal candidate should possess strong organizational and leadership skills, capable of managing multiple tasks effectively. Excellent communication skills are necessary to interact with staff, vendors, and management. Proficiency in office software applications such as Microsoft Office is essential. The candidate should demonstrate problem-solving aptitude and the ability to work independently in a fast-paced environment. A proactive attitude and a focus on continuous improvement are also expected.