Administrative Assistant Job Vacancies in Malad West

Admin Office Assistant

1. Calendar and Schedule Management: Manage and maintain the Vice President calendar, scheduling meetings,appointments, and travel arrangements. Coordinate and prepare materials for meetings, ensuring the VicePresident is informed of upcoming commitments.2. Communication and Correspondence: Serve as the primary point of contact for internal and externalcommunications with the Vice President office. Screen and prioritize emails, phone calls, and other communications,responding on behalf of the Vice President when appropriate. Draft, proofread, and edit correspondence, reports, and presentations.3. Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas,taking minutes, and following up on action items. Arrange logistics for board meetings, executive team meetings, and otherkey events.4. Travel Management: Plan and coordinate domestic and international travel, including flights,accommodations, and itineraries. Prepare travel expense reports and ensure timely reimbursement.5. Project Management: Assist with special projects and initiatives, conducting research, compilingdata, and creating reports as needed. Collaborate with other departments to ensure the successful execution ofcompany-wide projects.6. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Maintain a high level of professionalism and integrity in all interactions.7. Office Management: Oversee the smooth functioning of the Vice President office, ensuring it iswell-organized and equipped. Manage office supplies and equipment, liaising with vendors and serviceproviders as needed.8. Relationship Management: Build and maintain positive relationships with key stakeholders, includingboard members, senior executives, clients, and partners. Facilitate communication between the Vice President and otherdepartments, ensuring alignment and collaboration.

Personal Assistant - JD Job Responsibilities1. Executive Support: - Provide high-level administrative support to executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence. Act as a primary point of contact and gatekeeper for internal and external inquiries. 2. Communication and Coordination: Facilitate clear and timely communication between executives, team members, and external parties. Draft and/or edit documents, letters, reports, and other communications as required. 3. Confidentiality and Discretion: Maintain strict confidentiality of sensitive information related to company affairs, financial matters, and business dealings. Exercise discretion in handling sensitive topics and maintain professionalism in all interactions. 4. Office Management: Implement and maintain effective filing systems and document management protocols. 5. Project Support: Help manage project timelines, track progress, and ensure tasks are completed within designated deadlines. 6. Financial Administration: Support financial activities such as, expense tracking, and budget management. Collaborate with the finance team to maintain accurate records, monitor accounts, and prepare financial reports as needed. 7. Relationship Management: Build and maintain strong relationships with key stakeholders, including clients, consultants, and employees. Serve as a liaison between executives and external entities to facilitate effective communication and collaboration.8. Special Events and Travel: Assist in planning and organizing special events, as well as coordinating travel arrangements for executives. This includes hotel bookings, flight arrangements, and other logistical needs.

.should have Good English Communication Skills2.should have Good Computer Knowledge3.should Be Presentable4.should Be Able to Perform Front Office Duties Proactively5.should Be Able to Perform all Admin Duties

Handling admin and managerial tasks. This role requires your willingness to consider the factory as your own unit and maintain the up-keep accordingly. Should be able to communicate clearly, verbally & writing (in Hindi & English). Basic Knowledge of Computers, Browsing, Searching and other basic IT Skills.

He should have knowledge of Biometric attendance system.-Daily attendance report preparation.-Knowledge of Joining Formality.-Well verged with MS office,word Excel.-Provides administrative support to ensure efficient operation of office.-Answers phone calls, schedules meetings and supports visitors.-Carries out administrative duties such as filing, typing, copying, binding, scanning etc.-Stationery Management.-All ohter support to HOD-Supports team by performing tasks related to organization and strong communication.

To handle administrative work (co-ordination with Vendors, handling repairs and maintenance. Conduct clerical duties, responding emails, preparing documents, schedule meetings and travel arrangements for senior members of Institute etc).Key Skills :-l Excellent written and verbal communication skill.l Knowledge of MS Office, Excel, Power Point etc. Basic technical knowledge.l Proactive approach to problem solving.l Ability to multitask and prioritize own workload.l Able to complete and manage the tasks with minimal supervision in time bound period.Work Experience - 5-10 YearsSalary as per the experienceLocation :- MumbaiEducation Qualification :- Graduate (in Any stream)

Job Openings for 1 Admin Assistant Job for Freshers in Malad East, having Educational qualification of : B.Com with Good knowledge in excell, conversation etc.

Manage Office Admin Work. Basic Knowledge of Microsoft Office & Internet. Fluent English. Freshers are also Welcomed.candidate with Real Estate Background Will Be An Added Advantage for Our Company.residing in Western Suburbs of Mumbai.

Responsibilities and Duties Coordination with Team Members & Field personnel Coordinating Website, News Letter and sending all communication Maintain accurate and up-to-date Team Member files, records, and documentation. Managing Vacancy, Requirements & carrying out Recruitment Data Analysis Salary structuring & Leave management Dealing with queries on policy matters Perform periodic audits of files and records to ensure that all required documents are collected and filed appropriatelyCandidate ProfileRequired Skills/Abilities: Strong communication and interpersonal skills Good verbal & written communication in English Good Excel skills & Working Knowledge of MS Office Good arithmetical skills Multitasking ability Ability to assess and evaluate candidate qualifications Ability to manage sensitive and confidential information & situations Excellent organizational skills and attention to detail. Performs other duties as assigned. High Commitment to workQualifications: Minimum 1 year experience required Freshers can apply with good skills & qualification Minimum Graduate in any stream Additional qualification in Management Law etc preffered Age 21 years to 30 yearsJob Location Mulund, Mumbai Central SuburbSalary 2 Lakh to 3 Lakh per annumContact Dhubbjobs@gmail.com

QualificationsBachelor's degree or equivalent experienceStrong interpersonal, customer service and communication skillsAbility to multitaskProficient in Microsoft Office suite

Admin Assistant required