Secretarial Assistant Graduate Experience Jobs in Mumbai

Responsible for Accounts, Finance, Secretarial and Taxation of a newly incorporated Section 8 company dealing with Alumni activities of an Education Group comprising about 32 schools and colleges. Operating knowledge of Tally and MS Office necessary.Job description: Day to day accounting including Receipts, Payments, Journal entries, Payroll and Bank reconciliations, bank balance maintenance - upto Annual accounts compilation. Maintaining Minutes of meetings, Statutory registers and assisting in online filing of documents with ROC. Checking vendor invoices and payment to vendors. Filing of Income-Tax, TDS, Returns and Forms. Preparing details for Income Tax assessment. Applying for Non-deduction of TDS Certificate. Preparing MIS. Co-ordinating with the Auditors. Any other work assigned from time to time.

Administrative Support: Handle incoming and outgoing calls, emails, and mail, and act as a primary point of contact.Scheduling: Manage diaries, schedule appointments, and coordinate meetings, ensuring no conflicts.Travel Coordination: Arrange all aspects of travel, including flights, accommodation, and transportation.Meeting Management: Prepare for meetings, take minutes, and distribute them to attendees.Document & Data Management: Prepare reports, presentations, and other documents; maintain organized filing systems, both physical and digital.Errands & Personal Tasks: Run personal errands such as shopping, handling bills, or coordinating household services.Event Planning: Assist in organizing events, from small meetings to larger conferences.Research: Conduct research on various topics for projects or personal use on behalf of the employer.Essential skillsExceptional organization and time-management skills.Strong verbal and written communication skills.Discretion and professionalism, especially when handling confidential information.Problem-solving and decision-making abilities.Proficiency in common software like word processing, spreadsheets, and presentation tools.Important considerationsDiverse role: The specific duties can be highly varied depending on the employer, ranging from professional to personal tasks.Proactive approach: A proactive mindset is crucial for anticipating needs and solving problems before they arise.Adaptability: The role requires the ability to adapt to a fast-paced and changing environment*FEMALE ONLY*

- Secretarial duties including but not limited to travel arrangement, hotel booking, bill payments like credit card payment, mobile bill payment. - MIS Report collation and submission within the stipulated timeline. - Personnel file Management and submission. - Coordination with the concerned departments and authorities.

- Manage schedules and appointments: The personal assistant will be responsible for organizing and managing the daily schedules and appointments of the employer, ensuring that all commitments are met in a timely manner.- Coordinate meetings and travel arrangements: The individual will assist in scheduling meetings, coordinating travel arrangements, and preparing necessary documentation for business trips.- Handle administrative tasks: The personal assistant will handle various administrative tasks such as filing, data entry, and organizing documents to ensure smooth workflow within the office.- Assist with communication: The individual will be responsible for drafting emails, answering phone calls, and liaising with clients and colleagues on behalf of the employer.- Conduct research and prepare presentations: The personal assistant will conduct research on various topics as required and assist in preparing presentations for meetings and events.Required skills and expectations:1. Must be a graduate with good general knowledge.2. Excellent communication skills, both verbal and written.3. Ability to adapt to changing priorities and work efficiently in a fast-paced environment.4. Presentable and energetic with a bold nature.5. Strong time management skills to handle multiple tasks simultaneously.6. Proficiency in Microsoft Excel for data management and analysis.7. Experience in secretarial activities and knowledge of basic administrative tasks.8. Excellent interpersonal, coordination, and presentation skills.9. Ability to manage a calendar effectively and prioritize tasks accordingly.10. Good communication skills to interact with various stakeholders effectively.

Vacancy for 2 CS Candidates (Semi Qualified / Management Trainee) at Disha Chokhani and Associates Practicing Company Secretary located at JB Nagar, Andheri East.Roles & Responsibilities will be handling secretarial compliances of Private Limited Cos., Unlisted Cos., LLPs, Assistance in NCLT matters, FEMA Compliance, RBI Compliance, Corporate Restructuring, Registrar of Firms (Partnership Firm), Drafting Minutes and Secretarial records, etc.Salary range would be as per Industry Standards.Please DM if interested..CS Disha Chokhani & Associates consultdishashah@gmail.com

Personal Assistant Duties and Responsibilities:Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc. Is a spokesperson for the client on all matters.

We are Looking for Personal Assistant.well GroomedKnow the Basic Language Marathi, Hindi, English,letter Writing, Draft, Lining Up the Appointments,controlled Talks,presence of Mindand Dedication to Work

We are looking for an Executive Secretary to manage the MDs office for our client located Mumbai and AhmedabadWould be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetingsAnswer phones and direct and guide all incoming calls promptly and efficiently.Communicate and handle incoming and outgoing electronic communications on behalf of the MDReview and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely mannerUpdating the Travel schedule and hotel reservationsEnsure that all confidential sensitive information is securely handled, stored as appropriate no such information is divulged or made accessible to unauthorized person.Coordinate various meetings from MD s office and look after day to day activities in MD s office.Follow up and co-ordination with various departments of HO and plants for updates on the actions taken Record ManagementMaintaining contact database of the MDCoordinate and follow-up on all tasks assigned by the top management within the allotted deadlinesSchedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.Research work for a work area given by the MDOrganizing coordinating events conferences.Organize and maintain the office filing system.Requirement:3-8 Years of overall experience in similar role1. Excellent Communication (Verbal & Written) and interpersonal skills 2. Note keeping Skills and Research3. Maintain Minutes of the Meeting4. Coordinating with Staff whether allotted work is done properly.Salary : 4 to 6Lacs PA

Urgently Needed !!Personal Assistant with good communication skills who can handle office, Answers calls, day to day activities, Extensive experience in creating document and spreadsheet by Ms.word ,Excel and PowerPoint, Note taking, Record keeping, Organizational skills, Calendar management, Provide general administrative support, as well as take care of owner working list to follow and can travel anywhere for business purpose and can join immediately.Only for females .

Fixing up Appointment with Clients/VendorsHandling office-management duties given by the DirectorHandling calendar eventsOrganizing reports and documentsHandling all telephonic and Email inquiries of the Clients/VendorsSetting up meetingsAbility to multitask and priorities tasksExcellent time management skills.Well-developed organizational skills.Attention to detail.Great verbal and written communication skills

Job DescriptionProcess ADMINISTRATIONNo. of Requirements 1Gender Male /FemaleAbout Process The person will be responsible for performing all the administrative tasks like coordinating for the meetings across all teams, recording Minutes Of Meeting, taking notes etcTitle Executive Assistant - FOUNDER/ PARTNERLocation MUMBAIExperience 5 12 yearsRequirementClient Communications: Manage client communications on behalf of the Founder, including scheduling meetings/calls and sending follow up emails post meetings/calls.Business Development:(a) Respond to queries received from potential clients, (b) Prepare and send fee proposals, follow up and close the proposals and co-ordinate with Accounts and Admin team, wherever necessary(c) Forge effective partnerships with other members in the ecosystem (d) Co-ordinate with partners and organise workshops(e) Attend conferences and workshops for network purposes.Content and Social Media Management:(a) Co-ordinate with the appropriate team to finalize content and post on social media (b) Work with the Marketing team to finalize collaterals and social media posts and marketing campaigns.Team Interaction: Attend team meetings with the Founder and co-ordinate and follow up on deliverables with all Teams.Education Any Graduate with exceptional written , verbal communication skills, proficient in grammar and email drafting.Shift timings 10.00 AM -07.00 PMNotice Period Less than 30 daysTransport Boundaries NATransport Facility NASalary Range 04 LPA 6 LPAWeekly Off Saturday & Sunday (Should be available on call in case of urgent requirement)

Scheduling Meetings with internal teams as well as external clients and business associates. Travel-related activities, flights, and car travel bookings, Covid restriction compliance research, and hotel bookings. Follow up with the internal departments for the completion of deadlines. Checking of emails and according to their urgency, bringing them to the notice of the concerned employee or the MD Greeting and taking care of the Visitors in coordination with the Administration. Managing the daily schedule for the MD. Correspondence and mails. Maintaining data and filing. Follow up on the expected reports or assigned tasks to the internal departments. Coordination with the administration and IT department for the yearly dispatch to the clients and also for the internal staff during the festival and special occasions. Minutes of the meetings

Act as the point of contact among executives, employees, clients and otherexternal partnersManage information flow in a timely and accurate mannerManages the Co Heads calendars and set up meetingsMake travel and accommodation arrangements for the Co - HeadsTracks daily expenses and prepare weekly, monthly or quarterly reportsAct as an office manager by keeping up with office supply inventoryFormat information for internal and external communication memos,emails, presentations, reportsTake minutes during meetingsScreen and direct phone calls and distribute correspondenceOrganize and maintain the office filing systemIs well versed with MS OfficeFamiliarity with office gadgets and applications (e.g. e-calendars and copymachines)Excellent English verbal and written communications skills

Responsibilities:Verbal and Written Communication with clientsFollow up with clients, Client coordinationArranging meetings with the clients for the DirectorAssisting the Director with his daily routine workWorking on Excel for analyzing various Data, Making Power Point PresentationsWorking on Research and Analysis on areas as per the instruction of the DirectorWork Experience : Min. 1 year work experience in similar roleEducation: Minimum is Graduate(English Medium)Age: Maximum 45 yrsSkills : Excellent Communication skills in verbal and written English, MS office and Power point skills(candidates with average English need not apply)Job Type: Full-time

Are you a highly organized and efficient individual with experience as an Executive Assistant? Do you have a passion for making a positive impact on the world? If so, we have the perfect opportunity for you. We are a global social impact organisation looking for a full-time executive assistant to join our global team. In this fast-paced role, you will be responsible for providing high-level support to our Executive Director, including managing her schedule, coordinating meetings and events and handling a wide range of administrative tasks. You should be proficient in English and have a strong understanding of MS Office, Google Docs, Google Calendar and Zoom. Prior experience as an Executive Assistant is highly preferred. The location will be Chembur, Mumbai and salary range will be 25-30K.

To provide administrative services including diary management, organizing internal and external meetings, planning events and teleconferences, organizing travel including arranging accommodation, preparing travel itineraries, correspondence and prioritizing emails for the CEO. To provide administrative support in the delivery of assignments and initiatives on behalf of the CEOs office as and when required like follow-up and completion of departmental work plans.

Schedule and confirm appointments for the Divisional Vice President. Organizing and maintaining diaries for appointments and schedule /deadline of duties to be carried out. Maintaining the data Maintaining calendar Scheduling personal meetings Helping in the event Drafting/ sending emails for the meetings

Should have 3-5 years of experience as an assistant or secretary to the MD of a company. (buthere we do not need a conventional E.A. we technically need one like Anna Hathaway in themovie The Devil Wears Prada.)Having said that it is usually very difficult to find one like her,so we will find one as close to her as possible or will train her to be like that.At times an office coordinator is also good, but who has steady experience in admin,coordinating.

Job Openings for 1 Executive Assistant Job with minimum 3 Years Experience in Mumbai, to Assist Managing Director, having Educational qualification of Bachelor Degree with Good knowledge in Office Administration and Secretarial Activities, Assist Director etc.