Personal Assistant Graduate Experience Jobs in Jaipur

Key Responsibilities:1. Calendar ManagementOrganize and manage MDs daily schedule, appointments, and meetings.Set reminders and ensure efficient time management.2. Communication HandlingHandle internal and external communications including calls, emails, and messages.Draft emails and official correspondence on behalf of the MD.3. Meeting CoordinationSchedule meetings, prepare agendas, and maintain Minutes of Meetings (MOMs).Follow up on assigned tasks and action points.4. Travel ManagementArrange domestic and international travel, hotel accommodations, and other logistics.Maintain travel itineraries and expense records.5. Document ManagementHandle confidential files and sensitive documents securely.Prepare reports, presentations, and other business documents.6. Office CoordinationCoordinate with different departments and branches on behalf of the MD.Ensure smooth execution of MDs directives.7. MIS and ReportingPrepare daily/weekly/monthly reports and MIS as required by management.8. Task PrioritizationPrioritize and manage multiple tasks efficiently under tight deadlines.Provide timely updates and escalate urgent matters.9. Event SupportAssist in planning and organizing internal events, review meetings, and conferences.10. Client CoordinationAssist in high-level client communications and relationship management.Maintain a professional image and communication

Job Title: Personal AssistantExperience: 2 to 4 yrsLocation: Bhankota Jaipur Salary: 20-25kJob Responsibilities:Manage and maintain the executives calendar, including scheduling meetings, appointments, and travel.Handle day-to-day administrative tasks such as email management, phone calls, and correspondence.Prepare reports, presentations, and other documents as needed.Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action points.Act as a point of contact between the executive and internal/external stakeholders.Maintain confidentiality and handle sensitive information with discretion.Assist in personal tasks such as travel bookings, event planning, and errands when required.Track and manage tasks to ensure deadlines are met efficiently.Perform research and gather data as needed for decision-making.Support in managing office files, documentation, and record-keeping.

1. Manage and organize the Directors calendar, meetings, appointments, and reminders.2. Coordinate domestic and international travel, including flights, hotels, itineraries, and transportation.3. Handle calls, emails, and messages on behalf of the Director; respond or redirect as needed.4. Maintain organized filing systems for important documents and correspondence.5. Prepare reports, presentations, and briefings as per the Directors requirements.6. Accompany the Director to meetings or events when necessary and assist with note-taking or follow-ups.7. Act as a liaison between the Director and internal/external stakeholders.8. Manage personal tasks such as bill payments, event planning, errands, and scheduling appointments.9. Maintain confidentiality and exercise discretion in all matters.10. Ensure the Directors time is used efficiently by filtering tasks and prioritizing effectively.

Manage scheduling for company executive(s)Draft, review and send communications on behalf of company executiveOrganize and prepare for meetings, including gathering documents and attending to logistics of meetingsAnswer and respond to phone calls, communicate messages and information to the executivePrioritize emails and respond when necessaryCoordinate travel arrangementsMaintain various records and documents for company executive

We are looking for 1 Executive Assistant Post in Jaipur,Executive assistant, PA, Secretary, Admin,Admin,PA,Secretary,Administrative Secretary, with deep knowledge in Executive assistant, PA, Secretary, Admin,Admin,PA,Secretary,Administrative Secretary and Required Educational Qualification is : Other Bachelor Degree

Provide administrative support to the CEO in managing her diary, the organisation of meetingsand the maintenance of confidential documents and files.2. Provide support to the CEO in the prioritisation of her workload and responding appropriatelyand filtering requests on her behalf.3. Provide administrative and secretarial support to the Chair of Trustees, Trustees and CompanySecretary, including the organisations of meetings, preparation of agendas, minutes and papers.Liaising with Trustees, Directors and Managers as required.4. Responsible for the administration of Board of Trustees and Board Committee meetings.5. Organise attendances at external conferences, away days and other meetings as required.

Organize and manage day to day activity and work. Arrange meetings . Prepare

Monitor and follow up on all communication on behalf of Director.Managing and organizing meetings and draw up internal as well as external minutes of the meeting and follow up for the committed actions on behalf of the person you are reporting to.Look after the day to day- routine activities and correspondence.Review and maintain schedules and appointmentsEnsuring effective functioning of the office of Managing Director.Work closely with the leadership team to provide seamless support to the group.