Documentation Executive Job Vacancies in Ahmedabad

Job Description - HR (End-to-End HR Operations)Company: WT Technologies Pvt Ltd https://wetales.inLocation: Ahmedabad Department: Human ResourcesReporting to: Director / ManagementWT Technologies Pvt Ltd is an Event Technology Company focused on building innovative digital solutions for the wedding and events industry. The company operates products such as WeTales, a leading platform for digital wedding invitations, and Wowsly, a technology-driven solution designed to simplify event planning and guest management.The company combines creative design, technology, and automation to deliver digital invitations, RSVP management, and event communication solutions for clients across India and globally. WT Technologies aims to digitize the event ecosystem by offering smart tools that help hosts, event planners, and guests manage celebrations seamlessly.Key responsibilities: Manage end-to-end recruitment: sourcing, screening, interviews, coordination, offer rollout, and joining. Handle complete employee lifecycle from onboarding to exit, ensuring smooth processes and documentation. Maintain employee records, attendance, leave management, and HR documentation. Coordinate payroll inputs, salary processing, and ensure statutory compliance (PF, ESIC, etc.). Drive performance management including appraisals, KPIs, and employee development. Manage employee engagement, culture building, and grievance handling. Handle exits including resignations, terminations, exit interviews, full & final settlements, and documentation. Develop and implement HR policies, processes, and SOPs aligned with company growth. Act as a bridge between management and employees to ensure smooth communication and operations.Requirements:Bachelors or Masters degree in Human Resources, Business Administration, or related field.1-3 years HR experienceStrong hiring & communication skillsKnowledge of HR operations & complianceAbility to manage end-to-end HR independentlyOther details:Working days-Mon to sat 6 days (All SAT full days working) NO ALTERNATIVE SAT OFFLocation-ONSITE WORK FROM OFFICE New York Tower near Thaltej Cross Road. S G Highway. Ahmedabad.Timings-10am to 7 pmJob type- Full timeshare cv to wt.recruitexecutive@gmail.com or on +91- 7470537434

*. Key Responsibilities Ensure proper KYC documentation of all employees at the time of joining. Maintain updated employee personal files (physical & digital). Issue Appointment Letters on time and keep filing copies. Ensure proper data entry of employee as per KYC. Conduct timely employee induction sessions. Provide clear explanation and training regarding salary breakup and payroll structure. Educate employees about company policies and HR procedures. Arrange driver and staff training programs. Keep training documentation audit-ready. Maintain and update company asset list assigned to employees. Manage proper entry-to-exit process of employees.3. Required Skills Strong documentation and record-keeping ability. Attention to detail and compliance awareness. Good knowledge of HR processes.* Experience Required1-2 years experience in Documentation Process compliance preferred.

Job description:Female Office Assistant Audit Documentation & Administration About the Role We are seeking a detail-oriented and organized Female Office Assistant to support administrative operations with a primary focus on audit documentation, compliance record management, and office coordination. The ideal candidate will ensure accurate data handling, proper document control, and timely completion of tasks related to verification and certification processes.This role requires strong organizational skills, proficiency in MS Office (especially Excel), and the ability to follow structured procedures independently after training.Key ResponsibilitiesPerform accurate data entry and maintain well-structured digital and physical filing systems.Prepare, format, and update Excel sheets, reports, templates, and official documentation.Assist in compilation and preparation of documents for verification, certification, and compliance audits.Maintain document control systems including version tracking and record traceability.Monitor timelines, plan schedules, and support team members in meeting deadlines.Manage reminders, task tracking, and regular follow-ups.Handle phone coordination and inquiry follow-ups with internal departments, vendors, and customers.Provide general administrative support for smooth office operations.Required Skills & CompetenciesGood written and verbal communication skills.Proficiency in MS Excel and MS Word.Strong documentation and organizational abilities.Ability to understand English technical or procedural documents.High attention to detail and accuracy.Good time management skills.Preferred QualificationsBasic understanding of audit documentation or certification processes.Ability to work independently after training.Willingness to follow structured systems and company procedures.Work LocationIn-person (Office-based role)Job Type: Full-timeWork Location: In person

Position Summary:We are looking for a detail-oriented and proactive Export Logistics Executive to manage the end-to-end export shipment process for V H World Exim. The candidate will coordinate with suppliers, freight forwarders, and customs authorities to ensure timely and accurate delivery of goods across international markets.Key Responsibilities: Handle export documentation including invoices, packing lists, BL/AWB, COO, and other customs-related papers. Coordinate with shipping lines, CHA, transporters, and freight forwarders for booking and shipment execution. Track and monitor shipment schedules, ensuring on-time dispatch and delivery. Ensure compliance with international trade regulations and export policies. Manage logistics costs, freight negotiations, and timely payments. Liaise with buyers and internal departments to ensure smooth communication and updates on shipments. Maintain accurate records of export data, shipping details, and inventory movements. Assist in export-related audits and documentation control.Preferred Qualifications: Bachelors degree in Logistics, International Business, or Supply Chain Management. Minimum 15 years of experience in export logistics or shipping coordination. Strong knowledge of INCOTERMS, export procedures, and customs clearance. Proficiency in MS Office and ERP systems. Excellent communication, coordination, and problem-solving skills. Attention to detail and ability to work under tight deadlines.Location:604, Venus Benecia, Besides Khyati Hospital,S.G. Road, Ahmedabad - 380054, Gujarat.

Job Description - Purchase ExecutivePosition: Purchase ExecutiveDepartment: PurchaseCompany: Nakalank Digital India Pvt. Ltd.Location: Ahmedabad, GujaratJob SummaryWe are looking for a dedicated and detail-oriented Purchase Executive to manage procurement, vendor coordination, inventory control, and documentation activities. The ideal candidate will ensure timely material availability, cost-effective purchase decisions, and compliance with the company-s policies and processes.Key Roles & Responsibilities 1. Purchase ManagementEnsure timely procurement of materials, equipment, and services.Purchase order processing accuracy & lead timeCost savings achieved through vendor negotiationVendor performance score (quality, price, delivery)Adherence to approved vendor list2. Inventory & Store ManagementMaintain accurate stock levels and manage smooth store operations.Stock accuracySame-day stock update in ERP/systemReduction in material shortage incidentsMonthly physical verification3. Vendor Coordination & Relationship ManagementBuild and maintain strong vendor relationships for timely supply and quality service.Timely follow-up and delivery trackingVendor satisfaction/feedback scoreOn-time delivery rate4. GRN, Billing & DocumentationMaintain proper documentation and compliance in purchase processes.GRN preparation accuracyInvoice-to-GRN reconciliationSubmission of documents to Accounts within 24 hoursReduction in documentation errors5. Budgeting & Cost ControlSupport the management in tracking purchase expenses and cost reductions.Budget adherenceCost variance report submissionIdentification of cost-saving opportunities6. Coordination with DepartmentsCollaborate with Sales, Operations, and Accounts for smooth workflow.Timely availability of material for project teamsZero delays due to store/purchase issuesInter-department coordination score7. Safety & Compliance.Ensure safety and compliance standards within the store and material handling.Store cleanliness audit scoreSafety complianceAccuracy of material storage vs. standards8. Reporting & MISMaintain up-to-date reports and MIS for purchasing and inventory.Daily/weekly/monthly report submission timelineAccuracy of purchase and stock MIS.Tracking and reporting slow-moving / unused itemsRequired Qualifications & SkillsMinimum 2-3 years of relevant experience in procurement, preferably in technical or manufacturing industriesStrong negotiation and supplier management skillsKnowledge of industrial-grade components, fabrication coordination, and dispatch logisticsFamiliarity with tax rules, warranty documentation, and compliance formatsHands-on experience with ERP systems and spreadsheet analysisExcellent communication and interdepartmental coordination skillsAbility to manage timelines and work under pressure

- Responsible for handling various administrative tasks such as managing office supplies, filing paperwork, and organizing office events. This includes ensuring the office runs smoothly on a day-to-day basis.- Conduct documentation work like preparing reports, memos, and other documents as needed. This requires attention to detail and strong organizational skills.- Assist in secretarial activities including scheduling appointments, managing calendars, and handling correspondence. Good communication skills are essential for this task.- Utilize coordination skills to liaise with various departments and external stakeholders to ensure efficient workflow. This involves multitasking and prioritizing tasks effectively.- Perform clerical work such as data entry, maintaining records, and managing spreadsheets. This requires proficiency in using office software and attention to detail.Skills and Expectations:1. Strong organizational skills to effectively manage administrative tasks and keep track of various responsibilities.2. Excellent communication skills to interact with colleagues, clients, and vendors professionally.3. Ability to multitask and prioritize tasks to meet deadlines efficiently.4. Proficiency in using office software such as MS Office (Word, Excel, PowerPoint) for documentation and clerical work.5. Attention to detail to ensure accuracy in documentation and administrative tasks.

Collect documents from various department, Maintain various registers in excel/software, prepare monthly return, coordination and follow-up with internal department. visit to custom office, Ahmedabad and reporting to concerned person

Working Profile :Working of GSTR 1 (include Verification of shipping bill on ice-gate Portal and Reconciliation with TB and reconciliation with E-waybill and E-Invoice data)Working of GSTR 3BReconciliation of GSTR2B Vs BOOKRCM Calculation, GST Payment challan preparation and processMonthly Closing entry in books for GST related activityFollow-up for ITC Credit with suppliers / stores/PDMerchant Export documentationData preparation for Annual Return GSTR 9Assessment related Data.

Job DescriptionJob TitleAdministrative ExecutiveCompanyZedtech Water Solution Pvt Ltd.JobDescriptionWe seek an organized and proactive Admin Executive to manage day-to-day administrative tasks and support smooth office operations.SrNo.Work1Handle incoming calls, emails, and inquiries from vendors and clients2Coordinate with store, accounts, and production departments3Good knowledge of Microsoft Word, Excel, and email communication,4Handle office documentation and filing5Attention to detail and problem-solving skillsRequirements1. Smooth Communication2. Responsibility and task-driven3. Excellent time management skills and ability to multitask 4. Good communication and computer skills (MS Office)QualificationGraduate with good communication and computer skills (Excel, Word)Experience 2-3 years of ExperienceWorkLocationPhysicalSalary17,000 to 22,000 (including Performance and Continuity Incentive)About UsOne of the prominent brands in domestic water industry, we are leading suppliers of domestic as well spares and system.LocationSarkhej AhmedabadTimingfull timeGenderPreferences to Female

Job Summary:Aspire Square is looking for a detail-oriented Documentation Executive to assist with the immigration process. The ideal candidate will be responsible for handling and verifying documents, ensuring compliance with immigration requirements, and providing seamless support to clients throughout their visa application process.Key Responsibilities: Collect, verify, and process immigration-related documents for various visa categories. Ensure all documentation complies with immigration laws and regulations. Maintain accurate records of client documents and application status. Coordinate with clients to gather necessary paperwork and clarify requirements. Assist in filling out visa applications and preparing case files. Liaise with internal teams and external authorities to ensure smooth processing. Keep up-to-date with changing immigration policies and guidelines. Handle client inquiries related to documentation and application procedures. Ensure timely submission of applications and follow-ups with authorities.Required Skills & Qualifications: Bachelors degree in any relevant field. Strong attention to detail and organizational skills. Excellent communication skills in English, Hindi, and Gujarati (preferred). Proficiency in MS Office (Word, Excel, Outlook). Ability to manage multiple cases efficiently. Knowledge of visa categories, documentation requirements, and immigration laws is a plus.

We are looking for a highly skilled and confident female professional to handle international inquiries and sales operations related to aluminium scrap trading.Key Responsibilities:-Handle and respond to B2B international inquiries-Build and maintain relationships with overseas buyers-Coordinate export documentation and shipping process-Follow up on leads and close international deals-Ensure client satisfaction and timely communicationRequirements:-Proven experience in international trade/sales (preferably in metals or scrap but necessary )-Strong communication and negotiation skills in English ( IMP skill )-Knowledge of export documentation, incoterms, and logistics-Smart, professional, and self-motivatedbetter if you have :- Experience in aluminium or non-ferrous metal industry ( others)- Fluent in additional languages is a plus

Preparing E- Invoice & Packing, Gst Return and Others Office Documentation Work

Job Title: Operations Executive (with Administrative Support)Job Summary:We are seeking a detail-oriented and proactive Operations Executive to support daily business operations and provide basic administrative assistance. The ideal candidate will play a key role in ensuring smooth coordination between departments and maintaining operational efficiency.Key Responsibilities: Assist in Planning and Executing Operational Processes and Workflows:Collaborate with management to support the development, implementation, and refinement of operational plans, ensuring optimal use of resources and alignment with company goals. Monitor Daily Activities to Ensure Tasks Are Completed on Time:Track daily team activities, follow up on pending assignments, and proactively identify and resolve delays or bottlenecks to ensure timely task completion. Coordinate with Internal Teams and External Vendors as Needed:Serve as a communication bridge between departments and external partners/vendors to ensure smooth operations, timely deliveries, and alignment of expectations. Prepare Reports, Maintain Records, and Manage Basic Data Entry Tasks:Collect operational data, prepare structured reports and dashboards for review, and ensure all files and logs are accurately updated in both digital and physical formats. Support Administrative Tasks such as Scheduling Meetings, Handling Correspondence, and Maintaining Files:Manage executive calendars, organize team meetings, draft official communication, and maintain organized filing systems (both electronic and hard copy) for easy reference and compliance. Help with Procurement and Inventory Tracking:Assist in raising purchase requests, tracking order status, maintaining updated inventory logs, and coordinating with suppliers to ensure the availability of required resources.

Please refer to the job description for the Export Documentation Executive position.1. Candidate must be a graduate in any field. ( MaleCandidates Only )2. Having Knowledge and Experience in the Documentation department for a minimum of 1 to 2 years. (Freshers also can apply)3. Should know how to make Pre-Shipment & Post Shipment Documents4. Candidate should be well versed in all aspects of Export Documentation procedures including Proforma Invoice, Packing list, Certificate of Origin, etc.5. Having experience in using MS Office, (Excel, Word & Outlook )6. Excellent communication skills - Written & VerbalSchedule: Day shiftLocation: Science City Road, Sola, Ahmedabad.Job Types: Full-time, Permanent

Job Title: Administrative ExecutiveJob Description:We are seeking a highly organized and proactive Administrative Executive with 1-2 years of experience to join our team. The ideal candidate will be responsible for providing administrative support, coordinating office activities, and ensuring smooth day-to-day operations.Responsibilities:1. Office Management:- Manage and organize office operations, including maintaining office supplies, equipment, and facilities.- Oversee office cleanliness and ensure a conducive working environment.2. Administrative Support:- Provide administrative assistance to various departments, including scheduling meetings, managing calendars, and handling correspondence.- Prepare and modify documents, reports, and presentations as needed.- Coordinate travel arrangements and accommodations for staff.3. Communication and Correspondence:- Act as a liaison between internal teams and external clients, suppliers, and partners.- Handle incoming and outgoing communications, including phone calls and emails.4. Data Management:- Maintain and update databases, records, and filing systems.- Ensure the confidentiality and security of sensitive information.5. Event Coordination:- Assist in the planning and execution of company events, meetings, and conferences.- Coordinate logistics, invitations, and follow-up activities.6. Financial Administration: - Assist in managing expenses, processing invoices, and tracking budgetary allocations.- Prepare and maintain financial reports as required.7. Problem Solving:- Address and resolve administrative issues and challenges promptly.- Identify areas for process improvement and implement efficiency measures.Qualifications:1. Bachelors degree in business administration ,Management, or a related field.2. 1-2 years of proven experience in administrative roles.

Job Summary:Aspire Square is looking for a detail-oriented Documentation Executive to assist with the immigration process. The ideal candidate will be responsible for handling and verifying documents, ensuring compliance with immigration requirements, and providing seamless support to clients throughout their visa application process.Key Responsibilities: Collect, verify, and process immigration-related documents for various visa categories. Ensure all documentation complies with immigration laws and regulations. Maintain accurate records of client documents and application status. Coordinate with clients to gather necessary paperwork and clarify requirements. Assist in filling out visa applications and preparing case files. Liaise with internal teams and external authorities to ensure smooth processing. Keep up-to-date with changing immigration policies and guidelines. Handle client inquiries related to documentation and application procedures. Ensure timely submission of applications and follow-ups with authorities.Required Skills & Qualifications: Bachelors degree in any relevant field. Strong attention to detail and organizational skills. Excellent communication skills in English, Hindi, and Gujarati (preferred). Proficiency in MS Office (Word, Excel, Outlook). Ability to manage multiple cases efficiently. Knowledge of visa categories, documentation requirements, and immigration laws is a plus.