Documentation Assistant Job Vacancies in Ahmedabad

We are looking for a detail-oriented and motivated MSc/BSc Chemistry fresher to join our Quality Control (QC) team. The candidate will assist in testing, analyzing, and maintaining quality standards of fragrance raw materials and finished products.Key Responsibilities-Perform routine quality control tests on raw materials, intermediates, and finished fragrances.Assist in GC (Gas Chromatography) analysis and interpretation of results.Maintain lab records, reports, and documentation as per SOP.Sensory Evaluation of RM and Finished Products.Ensure compliance with quality standards and safety guidelines.Assist in incoming material inspection and batch release.Coordinate with production and R&D teams for quality-related issues.Maintain cleanliness and proper functioning of lab equipment.Required Qualifications-MSc / BSc in Chemistry (Freshers can apply).Local Candidate Preferred.Basic knowledge of analytical & Instrumentation techniques.Understanding of lab safety and chemical handling.Good observation and documentation skills.Basic computer knowledge (Excel, reports).Willingness to learn and work in lab environment.

Job description:Female Office Assistant Audit Documentation & Administration About the Role We are seeking a detail-oriented and organized Female Office Assistant to support administrative operations with a primary focus on audit documentation, compliance record management, and office coordination. The ideal candidate will ensure accurate data handling, proper document control, and timely completion of tasks related to verification and certification processes.This role requires strong organizational skills, proficiency in MS Office (especially Excel), and the ability to follow structured procedures independently after training.Key ResponsibilitiesPerform accurate data entry and maintain well-structured digital and physical filing systems.Prepare, format, and update Excel sheets, reports, templates, and official documentation.Assist in compilation and preparation of documents for verification, certification, and compliance audits.Maintain document control systems including version tracking and record traceability.Monitor timelines, plan schedules, and support team members in meeting deadlines.Manage reminders, task tracking, and regular follow-ups.Handle phone coordination and inquiry follow-ups with internal departments, vendors, and customers.Provide general administrative support for smooth office operations.Required Skills & CompetenciesGood written and verbal communication skills.Proficiency in MS Excel and MS Word.Strong documentation and organizational abilities.Ability to understand English technical or procedural documents.High attention to detail and accuracy.Good time management skills.Preferred QualificationsBasic understanding of audit documentation or certification processes.Ability to work independently after training.Willingness to follow structured systems and company procedures.Work LocationIn-person (Office-based role)Job Type: Full-timeWork Location: In person

Job PurposeThe Personal Assistant position at MIFM involves providing comprehensive administrative and organizational support to MD of company. This role is critical in ensuring schedules are organized, communications are streamlined, and the executive can focus on core strategic responsibilities. A high degree of professionalism, attention to detail, and the ability to handle sensitive information with discretion are essential. Key Responsibilities Calendar and Schedule Management: Proactively manage complex diaries, including scheduling meetings, appointments, and resolving conflicts efficiently. Communication Handling: Screen and prioritize incoming emails, phone calls, and correspondence on behalf of the executive, ensuring prompt responses or appropriate escalation. Travel Coordination: Plan and organize detailed domestic and international travel itineraries, including flights, accommodation, and ground transportation. Meeting Preparation: Coordinate meetings and events, including logistics, preparing agendas, presentations, and documents. Take meeting minutes and follow up on action points as required. Document and Report Preparation: Type, format, and edit various documents, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Information Management: Maintain and update contact lists, implement efficient electronic and paper filing systems, and manage databases. General Administrative Support: Provide ad-hoc administrative and personal support, including running errands when required, managing office supplies, and liaising with internal departments. Required Qualifications and Skills Proven experience as a Personal Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational, time-management, and multitasking skills, with the ability to prioritize workload effectively. Excellent written and verbal communication skills. High level of discretion and the ability to handle confidential and sensitive information with integrity and professionalism. Ability to work autonomously, use initiative, and adapt to a fast-changing work environment. Strong problem-solving abilities and attention to detail. Preferred Qualifications A Bachelor's degree or equivalent experience is preferred. Certification in Administrative Professional (CAP) is a plus. Experience with other software or programs relevant to the industry

- Preparation of Export Documents Create and verify shipping documents such as invoice, packing list, bill of lading, certificate of origin, and export declaration.- Ensure all documents comply with customs regulations.- Coordination with Various Departments Coordinate with logistics, CHA (Custom House Agent), freight forwarders, shipping lines, and transporters.

We are urgently looking for our Export Department.Post: Export marketing Assistant Qualification: BBA/MBA/BSC/MSC/BPHARM/MPHARMAge criteria: below 30 Experience: 0 to 2 years onlyOffice time: 9 am to 7 pmLocation: Sola, Ahmedabad Work mode: on site :- Conduct market research to identify potential international markets and customers. Assist in the development of export marketing strategies and plans. Collaborate with the sales team to generate leads and close export deals. Prepare and deliver presentations to potential clients. Assist in the negotiation and finalisation of export contracts. Monitor and analyse international market trends and competitors. Provide support in managing export logistics and documentation.

We are looking for 1 Export Assistant Post in GIDC Vatwa, Ahmedabad, Ahmedabad Cantonment, Ahmedabad, with deep knowledge in Export Documentation, Export Import, English Language, Written Communication, Computer Skills, Custom Clearance and Required Educational Qualification is : B.Com

Key responsibilities include drafting contracts, reviewing land documents, liaising with government bodies, and ensuring compliance with legal frameworks.

Job Description:Responsible for planning & implementation of all transactions related to imports and exports of consignments.Co-ordinates clearing and forwarding of all imports & exports for the company Performs costing of all import shipments for goods in transit in the consignment data base. Liaises with Finance Department for opening LC, transfers, etc Authorizes the Freight forwarders to clear the goods in case of direct shipments.Co-ordinates for inspection and necessary survey in case shipments arrive in open/torn/wet/damaged condition.Attends inspection of damaged goods during transit at airport/seaport along with the Insurance company's representative.Obtains short lading certificate from Customs Authority. Files Insurance claims and follows up for payments/credit note with the insurance companyObtains all attested legal documents necessary for exports from Chamber of commerce and industry.Education: : Bachelors / Masters in Foreign Trade - Diploma in EXIM / Any Graduate with knowledge & experience of EXIM

We are looking for an Export Executive to manage and oversee our international sales operations. The ideal candidate will be responsible for handling export inquiries, coordinating shipments.Responsibilities:Prepare and manage all export related documentation, including invoices, packing lists, certificates of origin, and shipping documentsCoordinate with internal departments, freight forwarders and customs agents to ensure timely processing and shipment of orders.Maintain accurate records of shipments documentation and customs clearance processes.Handle export inquiries and coordinate with customers and agents.Monitor export shipments and resolve any issues or delays that may arise.Conduct market research to identify new export opportunities and potential business partners.Develop and maintain strong relationships with existing customers and explore avenues for business expansion.Qualifications:Bachelor's degree in Business Administration, International Trade or a related field,Proven experience as an Export documentation or similar role in the pharmaceutical industry.Excellent communication and negotiation skills.1 to 4 years experience required in relevant field.Fluency in English is must.Opportunities for professional growth and development.Collaborative and supportive work environment.If you have a passion for international business. we invite you to join our team and be a part of our exciting journey in the global pharmaceutical market. Please submit your resume . We look forward to hearing from you!

Exporters should seriously consider having the freight forwarder handle the formidable amount of documentation that exporting requires; freight forwarders are specialists in this process. The following documents are commonly used in exporting; which of them are actually used in each case depends on the requirements of both our government and the government of the importing country.

Taking calls from customers and delivering messages while also using basic office equipment like faxes or scanners. They help maintain files to keep track of important documents, organize travel arrangements, manage supply inventory and perform data entry as required.

A Graduate from Engineering background with min 1 year exp. A good communication skill in English, Hindi. Documentation Handling is additional advantage.

Assist the project manager in the development of project management documents such as project budgets, project schedules, scope statements and project plans. Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents. Issue all appropriate legal paperwork (e.g. contracts and terms of agreement) Ensure standards and requirements are met through conducting quality assurance tests Use tools to monitor working hours, plans and expenditures Supervise the project procurement process. Meeting with project team to assess their needs and define project requirements, acceptance criteria and project timelines. Coordinate the allocation of project resources to ensure the project team has whats needed at the right time. Assign tasks to team members and help them understand whats expected from them in terms of project milestones and deliverables. Be the liaison between the project team and project clients throughout the project life cycle. Help project managers monitor project progress, creating project reports, team members performance and provide updates to Management. Participate in project design meetings and propose improvements if necessary and analyse risks and opportunities Candidate should able to prepare Technical Data Sheet as well Design basis report. Candidate should have Excellence in Microsoft Excel, Presentation, Ms-Word. Candidate should have basic knowledge of AutoCAD.

We are Looking for 1 Export Import Assistant Post in Ahmedabad, Gujarat, Knowledge of Export Documention, Good English Communication, with Deep Knowledge in Knowledge of Export Documention, Good English Communication and Required Educational Qualification is : M.b.a/pgdm,

An exciting opportunity has emerged for an Administrative Legal Assistant to join our team.We're a migration and education consultancy firm, known for delivering high-quality advice in an easy-to-understand manner.The RoleThis role will be responsible for managing day-to-day administrative operations of the firm, including getting involved in the firm's marketing, providing support to the legal team, and managing and improving our work load. The ideal candidate for this position has a strong work ethic, exceptional problem-solving skills and is comfortable working in a fast-paced and dynamic workplace.Other responsibilities include: Completing administrative duties, attending to new client enquiries, directing phone calls and greeting clients; Managing calendar, coordinating appointments, including all relevant correspondence and logistics; Data entry, drafting documents and letters; Managing legal documentation and correspondence; Communicating with educational providers, AAT and clients; Reporting to and assisting the Principal directly; Assisting with accounting and billing; and Implementing and improving upon administrative processes for a more efficient workflow, including SOEs and workplace policies and procedures.Please note that familiarity with Migration Manager is desirable. What we offerIt's just as much about us as it is about you, so get in touch with us and tell us what's important to you, so we can make it work!We embrace an open-door policy and genuinely strive to preserve our synergistic firm culture. Our people are our assets which is why our firm encourages mentoring opportunities, skill and growth development and a work-life balance. We offer a sophisticated workspace, flexible working arrangements, excellent learning and development opportunities, and modern remuneration incentives.If the above sounds like you, we encourage you to apply. For further information about the position or our firm, pleas

Roles & Responsibilities: Required Candidate for assessment of the student documents who are willing to study abroad for their further studies. The main job will be to provide options available to the student based on his profile after checking the University's Admissions requirements (both academic and English language). Fluency in English is a must.Experience: At least 1-2 years of relevant experience

Job Profile : Export Assistant We are hiring for a dedicated and motivated individual to join our team as an Export Assistant. Location Ahmedabad ,Experience : 0 - 2 yearsSalary : as per Skills / InterviewResponsibilities:- Assist in coordinating export activities, including documentation, logistics, and shipment tracking.- Collaborate with internal teams to ensure smooth export operations.- Maintain records of export transactions and compliance with international regulations.- Communicate with customers, suppliers, and freight forwarders to facilitate export processes.- Stay updated on export regulations and requirements.Requirements:- BBA/MBA in Marketing or a related field.- Strong computer skills, including proficiency in MS Office.- Excellent organizational and communication skills.- Attention to detail and ability to work in a fast-paced environment.- Knowledge of export procedures and documentation is preferred.How to Apply:If you are interested in this position, please submit your CV.Alternatively, you can attend a walk-in interview at our head office:Thankyou,HR Pushpam ,