Female - Urgent Requirement For EA to MD

BigCorp

position: executive assistant to managing director

location: baner / bhandarkar road / camp, pune

experience: 3–5 years as an ea or secretary to md/director

key requirements:

exceptional follow-up skills, fluent in english , good at ms office (word, excel) and google tools (sheets, forms, docs), strong confidentiality and precision in communication, professional and proactive, excellent in follow-up & coordination.

education:

• graduate from secretarial college or similar field or graduation, diploma in aviation.

salary:

• ₹40,000 to ₹50,000 per month (plus pf, gratuity, bonus, laptop, sim & phone)

________________________________________

key responsibilities:

 complete task tracking ownership: maintain and update a shared google sheet daily for tasks, ensuring nothing is missed.

 no forgetting of tasks assigned: even if assigned via whatsapp, verbal instructions, or task sheets — follow-ups and closures are your responsibility.

 protect the md’s time:

o meetings must be ready to start on time (participants, presentations, screen connections).

o anticipate logistical needs and prep the meeting rooms, teams, materials in advance.

 manage calendar: daily scheduling, travel planning (domestic and international), time blocking to ensure md’s day is smooth.

 coordinate and monitor all dealership team tasks: ensure continuous execution and follow-up across departments.

 prepare and maintain moms (minutes of meetings) with clear actionables and deadlines.

 handle personal tasks: family appointments, insurance claims, etc. professionally and discreetly.

 communication management: draft letters, mis reports, and official communication with highest standards.

 travel management: flights, visas, hotels, cabs — both for md/ his family and any team as needed.

 confidentiality: handle business and personal information with absolute discretion.

 follow-up skills at a world-class level — no task should ever be forgotten.

 excellent english, hindi, and marathi understanding — to communicate effectively across teams, vendors, staff.

 highly organized — expert at handling multiple priorities without confusion.

 technologically comfortable — google sheets, ms office (excel, word, ppt), whatsapp, gmail, calendar.

 professional appearance and demeanor — neat, composed, polite yet firm.

 longevity — looking for a stable candidate willing to commit long-term (minimum 3+ years).

 thick-skinned professionalism — must handle direct feedback without ego; the focus is always on getting the work done.

 meeting preparedness — before md enters any meeting, everything should be ready (attendees, documents, screens, connections).

tools that you must master:

 google sheets (task tracker)

 whatsapp (for task assignment and updates)

 gmail (for daily correspondence)

 google calendar (for meetings)

 ms excel (for data handling, if needed)

 skills self-assessment:

 (scale: 1 - no knowledge, 5 - expert level)

skill rate yourself

(1 to 5)

google sheets

ms excel (vlookup, pivot, linking sheets)

google calendar management

drafting formal emails / letters

english fluency (verbal & written)

hindi understanding (verbal & written)

marathi understanding (verbal & written)

handling domestic & international travel bookings

organizing meetings and preparing setup (screen, computer, participants)

c. technical skills

13. how proficient are you with these (rate yourself 1-5):

o ms word

o ms excel (pivots, vlookup, linking sheets)

o ms powerpoint

o google sheets, forms, docs

14. in excel, can you:

o create a pivot table?

o link data from two different sheets?

o use vlookup or hlookup? (optional: conduct a live mini-test)

15. how comfortable are you managing google calendar scheduling across different time zones?

• Experience

  3 - 7 Years

• No. of Openings

  2

• Education

  B.A, B.C.A, B.B.A, B.Com, B.Sc, Any Bachelor Degree

• Role

  EA

• Industry Type

  Automobile / Auto Ancillaries

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office