Female - Urgent Requirement For EA to MD

BigCorp

Position: Executive Assistant to Managing Director

Location: Baner / Bhandarkar Road / Camp, Pune

Experience: 3–5 years as an EA or Secretary to MD/Director

Key Requirements:

Exceptional follow-up skills, Fluent in English , Good at MS Office (Word, Excel) and Google Tools (Sheets, Forms, Docs), Strong confidentiality and precision in communication, Professional and proactive, Excellent in follow-up & coordination.

Education:

• Graduate from secretarial college or similar field or Graduation, Diploma in Aviation.

Salary:

• ₹40,000 to ₹50,000 per month (plus PF, Gratuity, Bonus, Laptop, SIM & Phone)

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Key Responsibilities:

 Complete task tracking ownership: Maintain and update a shared Google Sheet daily for tasks, ensuring nothing is missed.

 No forgetting of tasks assigned: Even if assigned via WhatsApp, verbal instructions, or task sheets — follow-ups and closures are your responsibility.

 Protect the MD’s time:

o Meetings must be ready to start on time (participants, presentations, screen connections).

o Anticipate logistical needs and prep the meeting rooms, teams, materials in advance.

 Manage Calendar: Daily scheduling, travel planning (domestic and international), time blocking to ensure MD’s day is smooth.

 Coordinate and monitor all dealership team tasks: Ensure continuous execution and follow-up across departments.

 Prepare and maintain MOMs (Minutes of Meetings) with clear actionables and deadlines.

 Handle personal tasks: family appointments, insurance claims, etc. professionally and discreetly.

 Communication Management: Draft letters, MIS reports, and official communication with highest standards.

 Travel Management: Flights, visas, hotels, cabs — both for MD/ his family and any team as needed.

 Confidentiality: Handle business and personal information with absolute discretion.

 Follow-up skills at a world-class level — No task should ever be forgotten.

 Excellent English, Hindi, and Marathi understanding — To communicate effectively across teams, vendors, staff.

 Highly organized — Expert at handling multiple priorities without confusion.

 Technologically comfortable — Google Sheets, MS Office (Excel, Word, PPT), WhatsApp, Gmail, Calendar.

 Professional Appearance and Demeanor — Neat, composed, polite yet firm.

 Longevity — Looking for a stable candidate willing to commit long-term (Minimum 3+ years).

 Thick-Skinned Professionalism — Must handle direct feedback without ego; the focus is always on getting the work done.

 Meeting Preparedness — Before MD enters any meeting, everything should be ready (attendees, documents, screens, connections).

Tools that you must master:

 Google Sheets (Task Tracker)

 WhatsApp (for task assignment and updates)

 Gmail (for daily correspondence)

 Google Calendar (for meetings)

 MS Excel (for data handling, if needed)

 Skills Self-Assessment:

 (Scale: 1 - No knowledge, 5 - Expert Level)

Skill Rate Yourself

(1 to 5)

Google Sheets

MS Excel (Vlookup, Pivot, Linking Sheets)

Google Calendar Management

Drafting Formal Emails / Letters

English Fluency (Verbal & Written)

Hindi Understanding (Verbal & Written)

Marathi Understanding (Verbal & Written)

Handling Domestic & International Travel Bookings

Organizing Meetings and Preparing Setup (Screen, Computer, Participants)

C. Technical Skills

13. How proficient are you with these (rate yourself 1-5):

o MS Word

o MS Excel (Pivots, Vlookup, Linking Sheets)

o MS PowerPoint

o Google Sheets, Forms, Docs

14. In Excel, can you:

o Create a pivot table?

o Link data from two different sheets?

o Use VLOOKUP or HLOOKUP? (Optional: conduct a live mini-test)

15. How comfortable are you managing Google Calendar scheduling across different time zones?

• Experience

  3 - 7 Years

• No. of Openings

  2

• Education

  B.A, B.C.A, B.B.A, B.Com, B.Sc, Any Bachelor Degree

• Role

  EA

• Industry Type

  Automobile / Auto Ancillaries

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office