Office Administrator Female Graduate Jobs in Guwahati

We are seeking a dedicated Sales Coordinator to support our sales team in Guwahati. The ideal candidate will assist in coordinating customer interactions, processing orders, and maintaining sales records, ensuring all follow-ups are conducted in a timely manner.Key responsibilities include:- Supporting the sales team by coordinating the flow of information and assisting in everyday tasks.- Processing customer orders accurately and promptly to maintain efficient sales operations.- Maintaining comprehensive sales records and databases to track progress and performance.- Ensuring timely follow-ups with customers to address inquiries and enhance overall satisfaction.Required skills and expectations for this role include:- Good communication skills, both verbal and written, to effectively interact with team members and customers.- Strong coordination skills to manage multiple tasks efficiently within the sales process.- Proficiency in MS Excel for data handling, reporting, and analysis.- Excellent organizational abilities to maintain accurate records and manage workload effectively.Candidates must have 1 to 2 years of relevant experience and should be female. A graduate degree is required for this full-time position. The selected candidate will work from the office in Guwahati, and there are no specific travel requirements mentioned. This is an excellent opportunity for an individual looking to grow within a supportive sales environment.

Calendar Management: Scheduling and coordinating appointments, meetings, and conferences for the Director.Travel Arrangements: Booking flights, accommodations, transportation, and preparing itineraries for business trips. Communication Handling: Managing emails, phone calls, and correspondence on behalf of the Director. Information Management: Organizing and maintaining files, records, and documents. This includes both physical and digital records, ensuring easy access and retrieval.Meeting Support: Assisting with meeting preparations, which may involve creating agendas, distributing materials, and taking meeting minutes. Gate Keeping: Acting as a gatekeeper for the Director by screening and handling inquiries, requests, and visitors. Project Assistance: Providing project support by conducting research, gathering data, and creating reports or presentations. Confidentiality: Maintaining strict confidentiality regarding sensitive information, such as business plans, financial data, and personal matters.Event Planning: Coordinating and organizing company events, conferences, and meetings, which may involve logistics, catering, and guest management.Technology Proficiency: Being proficient in office software and tools, such as Microsoft Office, Google Workspace, and other software relevant to the organization.Problem Solving: Assisting in troubleshooting and problem-solving, whether related to administrative issues or other matters within the organization.Prioritization: Effectively prioritizing tasks and ensuring that critical matters are addressed promptly, especially when the Director is unavailable.Communication Liaison: Serving as a liaison between the Director and other staff members or external stakeholders, ensuring efficient communication and coordination.Continuous Learning: Staying updated on industry trends and best practices to enhance administrative skills and support the Director effectively.Open to travel, whenever required.

- Provide administrative support to the management team by handling daily office operations, ensuring smooth workflow.- Assist in scheduling meetings, coordinating appointments, and managing calendars for key personnel.- Maintain office supplies, equipment, and inventory; ensure they are regularly stocked and ordered as required.- Organize, file, and manage both physical and electronic records and documents, ensuring easy retrieval when needed.- Greet visitors, clients, and employees in a professional manner and direct them to the appropriate departments or individuals.- Maintain accurate data records, input information into company systems, and assist in generating reports.- Organize and manage meetings, conferences, and events, including logistics, venue bookings, and travel arrangements.- Oversee the cleanliness, organization, and general upkeep of the office environment.- Assist in managing office-related expenses, keeping track of budgets, and processing invoices- Act as a liaison between the management team and employees, conveying important announcements or updates.- Assist in employee onboarding and maintaining employee records- Provide support to members by answering queries and assisting with membership renewals or other services.- Take on any other administrative tasks as assigned by senior management, ensuring the smooth running of day-to-day office operations.

- Greet and welcome guests in a professional and friendly manner upon their arrival.- Check guests in and out efficiently, ensuring all necessary paperwork is completed accurately.- Provide excellent customer service, assisting guests with inquiries and addressing their needs and concerns promptly.- Handle guest complaints, issues, and special requests, ensuring that they are resolved to the guests satisfaction.- Oversee the day-to-day operations of the guest house, ensuring the property is clean, well-maintained, and organized.- Manage online and offline reservations, ensuring availability and proper room assignment.- Maintain and update guest booking information, including special requests or preferences.- Manage the check-in/check-out process to ensure smooth transitions for guests, including key handover and room assignments.- Handle cash, credit card transactions, and other forms of payment, ensuring proper documentation and reconciliation.- Coordinate with housekeeping, maintenance, and security teams to ensure smooth property operations and guest satisfaction.- Ensure that guest rooms are cleaned, stocked, and ready for new arrivals in a timely manner.- Keep track of inventory, such as room amenities, linens, toiletries, and other supplies, ensuring stock levels are sufficient.- Collect feedback from guests regarding their stay, and follow up on any concerns or suggestions.- Ensure the safety and security of all guests and staff members by monitoring security systems and conducting regular safety checks.- Assist in organizing and coordinating events or functions held at the guest house, such as conferences, family gatherings, or celebrations.- Maintain guest records and documentation accurately, including ID verification, booking information, payment receipts, and incident reports.- Assist in promoting the guest house through social media, advertisements, or partnerships to attract new guests.

- Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.- Prioritize and coordinate appointments, ensuring that the executive's time is used effectively and efficiently.- Draft, proofread, and manage emails, letters, and other forms of correspondence on behalf of the executive.- Schedule and organize meetings, ensuring that the necessary materials, such as agendas, presentations, and reports, are prepared in advance.- Take meeting minutes and distribute them to relevant stakeholders.- Assist in tracking project milestones, deadlines, and deliverables, helping ensure that construction projects stay on schedule.- Prepare project reports, status updates, and presentations for management and stakeholders.- Organize and maintain project-related documents, contracts, blueprints, and other essential records.- Ensure all project documents are filed correctly, both digitally and physically, for easy access and compliance.- Assist in tracking project-related expenses, maintaining accurate financial records, and preparing financial reports for the executive or finance team.- Support the procurement process for construction materials, supplies, and subcontractors.- Assist with the preparation and review of purchase orders and contracts for vendors.- Organize travel arrangements, including flights, accommodation, and transportation for the executive and other team members related to construction site visits or client meetings.- Assist with the coordination of site visits, ensuring the executive has all the necessary information and materials.- Act as a point of contact for clients, contractors, and stakeholders, addressing their needs and facilitating communication.- Collaborate with team members and other departments to ensure smooth operations of construction projects.- Help with organizing internal meetings, ensuring that all team members are aligned on project goals and timelines.