Documentation Executive Graduate Jobs in Ahmedabad

In process quality assuranceExposure of sterile organizationLine clearance, in process, BMR, BPR, injectable, SVP, LVP

## Job Responsibilities: * Handle and process Purchase Orders (PO). * Maintain stock records and ensure material availability. * Coordinate with vendors for quotations, pricing, order confirmations, and deliveries. * Follow up with suppliers regarding order status and dispatch schedules. * Maintain effective communication through calls, emails, and messages. * Coordinate with internal departments for procurement requirements. * Maintain proper documentation of purchase-related records. * Track and update purchase status reports. * Ensure timely procurement of materials as per business requirements. ## Required Skills: * Strong communication skills (written and verbal). * Good knowledge of MS Excel and email communication. * Strong coordination and follow-up skills. * Ability to manage multiple tasks and meet deadlines. * Quick learner with strong attention to detail. * Basic understanding of procurement and vendor management processes.

We are looking for an Export Import Executive to join our team in Ahmedabad. This role is ideal for individuals with 1 to 3 years of experience in international trade, who are eager to manage global shipments effectively.**Key Responsibilities:**- **Documentation Management:** Prepare and manage all shipping documents such as invoices, packing lists, and certificates of origin to ensure compliance with trade regulations.- **Customs Clearance Coordination:** Liaise with customs authorities and freight forwarders to facilitate smooth customs clearance for imports and exports.- **Shipping Arrangements:** Book shipments and coordinate logistics with suppliers and carriers to ensure timely delivery of goods.- **Trade Compliance Monitoring:** Monitor and ensure compliance with international trade laws and regulations to minimize legal risks.- **Communication:** Maintain effective communication with clients and vendors regarding shipment status, documentation, and any issues that arise.- **Data Entry and Record Keeping:** Accurately enter data into our management systems and maintain detailed records of all transactions for reference and audits.**Required Skills and Expectations:**Candidates should have a solid understanding of export and import processes, along with excellent organizational skills. Strong attention to detail and the ability to manage multiple tasks concurrently are essential. The ideal applicant should possess effective communication skills to interact with clients and logistics partners clearly. Proficiency in MS Office and experience with logistics software will be advantageous. A proactive approach to problem-solving and a commitment to meeting deadlines will be key to success in this role.

Job Responsibilities:Prepare and maintain dispatch and shipment documentsCoordinate with dispatch and logistics teamsUpdate dispatch records and reportsHandle basic office documentation workCommunicate with internal teams as requiredSkills Required:Basic computer knowledgeMS Office proficiencyGood communication skills

*. Key Responsibilities Ensure proper KYC documentation of all employees at the time of joining. Maintain updated employee personal files (physical & digital). Issue Appointment Letters on time and keep filing copies. Ensure proper data entry of employee as per KYC. Conduct timely employee induction sessions. Provide clear explanation and training regarding salary breakup and payroll structure. Educate employees about company policies and HR procedures. Arrange driver and staff training programs. Keep training documentation audit-ready. Maintain and update company asset list assigned to employees. Manage proper entry-to-exit process of employees.3. Required Skills Strong documentation and record-keeping ability. Attention to detail and compliance awareness. Good knowledge of HR processes.* Experience Required1-2 years experience in Documentation Process compliance preferred.

Position Summary:We are looking for a detail-oriented and proactive Export Logistics Executive to manage the end-to-end export shipment process for V H World Exim. The candidate will coordinate with suppliers, freight forwarders, and customs authorities to ensure timely and accurate delivery of goods across international markets.Key Responsibilities: Handle export documentation including invoices, packing lists, BL/AWB, COO, and other customs-related papers. Coordinate with shipping lines, CHA, transporters, and freight forwarders for booking and shipment execution. Track and monitor shipment schedules, ensuring on-time dispatch and delivery. Ensure compliance with international trade regulations and export policies. Manage logistics costs, freight negotiations, and timely payments. Liaise with buyers and internal departments to ensure smooth communication and updates on shipments. Maintain accurate records of export data, shipping details, and inventory movements. Assist in export-related audits and documentation control.Preferred Qualifications: Bachelors degree in Logistics, International Business, or Supply Chain Management. Minimum 15 years of experience in export logistics or shipping coordination. Strong knowledge of INCOTERMS, export procedures, and customs clearance. Proficiency in MS Office and ERP systems. Excellent communication, coordination, and problem-solving skills. Attention to detail and ability to work under tight deadlines.Location:604, Venus Benecia, Besides Khyati Hospital,S.G. Road, Ahmedabad - 380054, Gujarat.

Job Description - Purchase ExecutivePosition: Purchase ExecutiveDepartment: PurchaseCompany: Nakalank Digital India Pvt. Ltd.Location: Ahmedabad, GujaratJob SummaryWe are looking for a dedicated and detail-oriented Purchase Executive to manage procurement, vendor coordination, inventory control, and documentation activities. The ideal candidate will ensure timely material availability, cost-effective purchase decisions, and compliance with the company-s policies and processes.Key Roles & Responsibilities 1. Purchase ManagementEnsure timely procurement of materials, equipment, and services.Purchase order processing accuracy & lead timeCost savings achieved through vendor negotiationVendor performance score (quality, price, delivery)Adherence to approved vendor list2. Inventory & Store ManagementMaintain accurate stock levels and manage smooth store operations.Stock accuracySame-day stock update in ERP/systemReduction in material shortage incidentsMonthly physical verification3. Vendor Coordination & Relationship ManagementBuild and maintain strong vendor relationships for timely supply and quality service.Timely follow-up and delivery trackingVendor satisfaction/feedback scoreOn-time delivery rate4. GRN, Billing & DocumentationMaintain proper documentation and compliance in purchase processes.GRN preparation accuracyInvoice-to-GRN reconciliationSubmission of documents to Accounts within 24 hoursReduction in documentation errors5. Budgeting & Cost ControlSupport the management in tracking purchase expenses and cost reductions.Budget adherenceCost variance report submissionIdentification of cost-saving opportunities6. Coordination with DepartmentsCollaborate with Sales, Operations, and Accounts for smooth workflow.Timely availability of material for project teamsZero delays due to store/purchase issuesInter-department coordination score7. Safety & Compliance.Ensure safety and compliance standards within the store and material handling.Store cleanliness audit scoreSafety complianceAccuracy of material storage vs. standards8. Reporting & MISMaintain up-to-date reports and MIS for purchasing and inventory.Daily/weekly/monthly report submission timelineAccuracy of purchase and stock MIS.Tracking and reporting slow-moving / unused itemsRequired Qualifications & SkillsMinimum 2-3 years of relevant experience in procurement, preferably in technical or manufacturing industriesStrong negotiation and supplier management skillsKnowledge of industrial-grade components, fabrication coordination, and dispatch logisticsFamiliarity with tax rules, warranty documentation, and compliance formatsHands-on experience with ERP systems and spreadsheet analysisExcellent communication and interdepartmental coordination skillsAbility to manage timelines and work under pressure

- Responsible for handling various administrative tasks such as managing office supplies, filing paperwork, and organizing office events. This includes ensuring the office runs smoothly on a day-to-day basis.- Conduct documentation work like preparing reports, memos, and other documents as needed. This requires attention to detail and strong organizational skills.- Assist in secretarial activities including scheduling appointments, managing calendars, and handling correspondence. Good communication skills are essential for this task.- Utilize coordination skills to liaise with various departments and external stakeholders to ensure efficient workflow. This involves multitasking and prioritizing tasks effectively.- Perform clerical work such as data entry, maintaining records, and managing spreadsheets. This requires proficiency in using office software and attention to detail.Skills and Expectations:1. Strong organizational skills to effectively manage administrative tasks and keep track of various responsibilities.2. Excellent communication skills to interact with colleagues, clients, and vendors professionally.3. Ability to multitask and prioritize tasks to meet deadlines efficiently.4. Proficiency in using office software such as MS Office (Word, Excel, PowerPoint) for documentation and clerical work.5. Attention to detail to ensure accuracy in documentation and administrative tasks.

Collect documents from various department, Maintain various registers in excel/software, prepare monthly return, coordination and follow-up with internal department. visit to custom office, Ahmedabad and reporting to concerned person

Axis Bank Young Bankers Program (ABYBP) Profile: Assistant Manager Axis Bank CTC: 4.42 LPA (Including Bonus & Benefits) Location: PAN India Program Details:4 Months Residential Training @ Manipal Academy, Bengaluru (5K/month stipend)3 Months Internship at Axis Bank branches5 Months On-the-Job Training (Full Salary)PG Diploma in Banking Services from MAHE after completion Eligibility:Graduate / Postgraduate (Any Stream) Min. 50% Marks or Final Year StudentsAge: Up to 30 YearsGood Communication Skills Benefits:Earn while you learnAssured job as Assistant Manager in Axis BankProfessional training + career growth in BFSI sector

Working Profile :Working of GSTR 1 (include Verification of shipping bill on ice-gate Portal and Reconciliation with TB and reconciliation with E-waybill and E-Invoice data)Working of GSTR 3BReconciliation of GSTR2B Vs BOOKRCM Calculation, GST Payment challan preparation and processMonthly Closing entry in books for GST related activityFollow-up for ITC Credit with suppliers / stores/PDMerchant Export documentationData preparation for Annual Return GSTR 9Assessment related Data.

Job Summary:Aspire Square is looking for a detail-oriented Documentation Executive to assist with the immigration process. The ideal candidate will be responsible for handling and verifying documents, ensuring compliance with immigration requirements, and providing seamless support to clients throughout their visa application process.Key Responsibilities: Collect, verify, and process immigration-related documents for various visa categories. Ensure all documentation complies with immigration laws and regulations. Maintain accurate records of client documents and application status. Coordinate with clients to gather necessary paperwork and clarify requirements. Assist in filling out visa applications and preparing case files. Liaise with internal teams and external authorities to ensure smooth processing. Keep up-to-date with changing immigration policies and guidelines. Handle client inquiries related to documentation and application procedures. Ensure timely submission of applications and follow-ups with authorities.Required Skills & Qualifications: Bachelors degree in any relevant field. Strong attention to detail and organizational skills. Excellent communication skills in English, Hindi, and Gujarati (preferred). Proficiency in MS Office (Word, Excel, Outlook). Ability to manage multiple cases efficiently. Knowledge of visa categories, documentation requirements, and immigration laws is a plus.

Job DescriptionJob TitleAdministrative ExecutiveCompanyZedtech Water Solution Pvt Ltd.JobDescriptionWe seek an organized and proactive Admin Executive to manage day-to-day administrative tasks and support smooth office operations.SrNo.Work1Handle incoming calls, emails, and inquiries from vendors and clients2Coordinate with store, accounts, and production departments3Good knowledge of Microsoft Word, Excel, and email communication,4Handle office documentation and filing5Attention to detail and problem-solving skillsRequirements1. Smooth Communication2. Responsibility and task-driven3. Excellent time management skills and ability to multitask 4. Good communication and computer skills (MS Office)QualificationGraduate with good communication and computer skills (Excel, Word)Experience 2-3 years of ExperienceWorkLocationPhysicalSalary17,000 to 22,000 (including Performance and Continuity Incentive)About UsOne of the prominent brands in domestic water industry, we are leading suppliers of domestic as well spares and system.LocationSarkhej AhmedabadTimingfull timeGenderPreferences to Female

We are looking for a highly skilled and confident female professional to handle international inquiries and sales operations related to aluminium scrap trading.Key Responsibilities:-Handle and respond to B2B international inquiries-Build and maintain relationships with overseas buyers-Coordinate export documentation and shipping process-Follow up on leads and close international deals-Ensure client satisfaction and timely communicationRequirements:-Proven experience in international trade/sales (preferably in metals or scrap but necessary )-Strong communication and negotiation skills in English ( IMP skill )-Knowledge of export documentation, incoterms, and logistics-Smart, professional, and self-motivatedbetter if you have :- Experience in aluminium or non-ferrous metal industry ( others)- Fluent in additional languages is a plus

Preparing E- Invoice & Packing, Gst Return and Others Office Documentation Work

Job Title: Operations Executive (with Administrative Support)Job Summary:We are seeking a detail-oriented and proactive Operations Executive to support daily business operations and provide basic administrative assistance. The ideal candidate will play a key role in ensuring smooth coordination between departments and maintaining operational efficiency.Key Responsibilities: Assist in Planning and Executing Operational Processes and Workflows:Collaborate with management to support the development, implementation, and refinement of operational plans, ensuring optimal use of resources and alignment with company goals. Monitor Daily Activities to Ensure Tasks Are Completed on Time:Track daily team activities, follow up on pending assignments, and proactively identify and resolve delays or bottlenecks to ensure timely task completion. Coordinate with Internal Teams and External Vendors as Needed:Serve as a communication bridge between departments and external partners/vendors to ensure smooth operations, timely deliveries, and alignment of expectations. Prepare Reports, Maintain Records, and Manage Basic Data Entry Tasks:Collect operational data, prepare structured reports and dashboards for review, and ensure all files and logs are accurately updated in both digital and physical formats. Support Administrative Tasks such as Scheduling Meetings, Handling Correspondence, and Maintaining Files:Manage executive calendars, organize team meetings, draft official communication, and maintain organized filing systems (both electronic and hard copy) for easy reference and compliance. Help with Procurement and Inventory Tracking:Assist in raising purchase requests, tracking order status, maintaining updated inventory logs, and coordinating with suppliers to ensure the availability of required resources.

Please refer to the job description for the Export Documentation Executive position.1. Candidate must be a graduate in any field. ( MaleCandidates Only )2. Having Knowledge and Experience in the Documentation department for a minimum of 1 to 2 years. (Freshers also can apply)3. Should know how to make Pre-Shipment & Post Shipment Documents4. Candidate should be well versed in all aspects of Export Documentation procedures including Proforma Invoice, Packing list, Certificate of Origin, etc.5. Having experience in using MS Office, (Excel, Word & Outlook )6. Excellent communication skills - Written & VerbalSchedule: Day shiftLocation: Science City Road, Sola, Ahmedabad.Job Types: Full-time, Permanent

WE REQUIRE SMART EXPERIENCE FEMALE FOR ADMINISTRATIVE POSITION .

The logistics executive shall be proficient in export documentation, the appointment of freight forwarders, and Coordination with transporters/freight forwarders. Knowledge of Invoice preparation.

Job Summary:Aspire Square is looking for a detail-oriented Documentation Executive to assist with the immigration process. The ideal candidate will be responsible for handling and verifying documents, ensuring compliance with immigration requirements, and providing seamless support to clients throughout their visa application process.Key Responsibilities: Collect, verify, and process immigration-related documents for various visa categories. Ensure all documentation complies with immigration laws and regulations. Maintain accurate records of client documents and application status. Coordinate with clients to gather necessary paperwork and clarify requirements. Assist in filling out visa applications and preparing case files. Liaise with internal teams and external authorities to ensure smooth processing. Keep up-to-date with changing immigration policies and guidelines. Handle client inquiries related to documentation and application procedures. Ensure timely submission of applications and follow-ups with authorities.Required Skills & Qualifications: Bachelors degree in any relevant field. Strong attention to detail and organizational skills. Excellent communication skills in English, Hindi, and Gujarati (preferred). Proficiency in MS Office (Word, Excel, Outlook). Ability to manage multiple cases efficiently. Knowledge of visa categories, documentation requirements, and immigration laws is a plus.

Conduct market visits and generate cold leads from industrial areas and new markets. Follow up on assigned leads and close orders using SalesTown CRM. Meet customers (in-person/online) for sales meetings and relationship building. Coordinate with internal departments for technical and commercial clarifications. Collect customer feedback, reviews, and escalate service-related issues. Prepare and submit field expenses and reports as per company format. Collect payments from assigned customers and update records. Participate in training sessions and product upgradation programs. Assist in digital marketing efforts like Google review generation. Contribute insights for new product development and competitor tracking. Basic knowledge of sales cycle, CRM tools (SalesTown), and ERP (optional). Strong communication, follow-up, and documentation skills. Ability to work independently with a result-oriented approach. Readiness for extensive travel within assigned regions. Customer satisfaction and feedback scores.