Secretary Job Vacancies in Gandhinagar

Job Title: Personal SecretaryLocation: Gandhinagr, Job Type: Full-timeReports To:Chief Fire OfficerAbout the RoleWe are seeking a highly organized and proactive Personal Secretary to provide administrative and personal assistance to the Chief Fire Officer. The ideal candidate will be a multitasking with excellent communication skills and the ability to maintain confidentiality while managing a variety of tasks with precision and discretion and friendly.Personal Secretary Responsibilities and Duties Manage calendars, appointments, and travel arrangements Handle phone calls, emails, and correspondence on behalf of the executive Prepare reports, presentations, and meeting minutes Organize and maintain files, records, and important documents Coordinate meetings, events, and logistics with internal and external stakeholders Screen visitors and manage daily administrative tasks Monitor and order office supplies as needed Maintain a high level of confidentiality and discretion Perform personal errands or tasks as required Plan Visits Tours and assist during it.Personal Secretary Qualifications and Skills Excellent organizational and time management abilities Strong written and verbal communication skills High level of discretion, reliability, and professionalism Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Ability to multitask and prioritize under pressure Attention to detail and proactive problem-solving skills Familiarity with office equipment and administrative procedures Flexible, resourceful, and adaptable to changing priorities and timings.Education and Experience Requirements Diploma required; Associates or Bachelors degree preferred Experienced in an administrative or executive assistant role Experience supporting high-level executives or private individuals is a plus Knowledge of calendar and travel management software is an advantageSalary break-out:- 8,000/- to 12,000/- Basic 2,000/- Duty Maintenance allowance (Fixed) 500/- Over time Allowance per day (Only during Travelling.)Physical Criteria.Height: - Min 135CMsWight: - Min 50 KgsChest: - 60 65 CMs(Not required in female but difference of 5CMs during Breathing) Uniform prescribed.Equivalent to LFM / Sub Officer. (Rank will be given only after passing the exam.)1st Uniform - Navy blue pants / Skirt with white shirt with appropriate ranks and articles. With Black office shoes and Black belt and red beret cap. Office Uniform - Navy Blue Pant / Skirt with Same Colour Shirt with appropriate ranks and articles. With Black office shoes and Black belt and red beret cap. PT/ Field Uni. - Single piece Cover- all Suit with all PPEs. to be worn during all field visits and ground trainings. Training.First month of job will be considered as Training period.During this period candidate will be trained for basic fire fighting, first aid, rescue, N.B.C. and Fire System designing. (Certificate to be provided by AIFS) Half salary plus Allowances will be given as stipend. Call 9011935513

We are looking for a dedicated Personal Secretary to support daily administrative tasks in our office located in Ahmedabad. This part-time role is ideal for a motivated individual who is eager to learn and grow in a professional environment.**Key Responsibilities:**- **Manage Schedules:** Organize and maintain schedules for meetings, appointments, and travel plans to ensure effective time management for executives.- **Communication Liaison:** Serve as the first point of contact for internal and external communications, ensuring messages are relayed promptly and accurately.- **Document Preparation:** Prepare, format, and edit documents such as reports, presentations, and correspondence, ensuring clarity and professionalism.- **Office Organization:** Maintain a well-organized office space, including filing documents and managing office supplies to create a productive work environment.- **Meeting Coordination:** Assist in planning and coordinating meetings, including booking venues, arranging logistics, and distributing materials to participants.- **Confidentiality Management:** Handle sensitive information with discretion, maintaining confidentiality as required to protect both company and personal information.**Required Skills and Expectations:**The ideal candidate will be detail-oriented and possess excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential. A positive attitude and willingness to learn are highly valued. Candidates must have a relevant educational background (B.A, B.B.A, B.Com, or B.Ed) and should be able to work effectively in a team environment while taking initiative in individual tasks. This position is exclusively open to female applicants.

Need candidate for Personal Secretary cum BDM. Experienced candidates will be preferred. Need candidate on urgent basis. Interested candidates can call directly so that telephonic and in person interview can be arranged.