Personal Secretary Job Vacancies in Gandhinagar

Job Title: Personal SecretaryLocation: Gandhinagr, Job Type: Full-timeReports To:Chief Fire OfficerAbout the RoleWe are seeking a highly organized and proactive Personal Secretary to provide administrative and personal assistance to the Chief Fire Officer. The ideal candidate will be a multitasking with excellent communication skills and the ability to maintain confidentiality while managing a variety of tasks with precision and discretion and friendly.Personal Secretary Responsibilities and Duties Manage calendars, appointments, and travel arrangements Handle phone calls, emails, and correspondence on behalf of the executive Prepare reports, presentations, and meeting minutes Organize and maintain files, records, and important documents Coordinate meetings, events, and logistics with internal and external stakeholders Screen visitors and manage daily administrative tasks Monitor and order office supplies as needed Maintain a high level of confidentiality and discretion Perform personal errands or tasks as required Plan Visits Tours and assist during it.Personal Secretary Qualifications and Skills Excellent organizational and time management abilities Strong written and verbal communication skills High level of discretion, reliability, and professionalism Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Ability to multitask and prioritize under pressure Attention to detail and proactive problem-solving skills Familiarity with office equipment and administrative procedures Flexible, resourceful, and adaptable to changing priorities and timings.Education and Experience Requirements Diploma required; Associates or Bachelors degree preferred Experienced in an administrative or executive assistant role Experience supporting high-level executives or private individuals is a plus Knowledge of calendar and travel management software is an advantageSalary break-out:- 8,000/- to 12,000/- Basic 2,000/- Duty Maintenance allowance (Fixed) 500/- Over time Allowance per day (Only during Travelling.)Physical Criteria.Height: - Min 135CMsWight: - Min 50 KgsChest: - 60 65 CMs(Not required in female but difference of 5CMs during Breathing) Uniform prescribed.Equivalent to LFM / Sub Officer. (Rank will be given only after passing the exam.)1st Uniform - Navy blue pants / Skirt with white shirt with appropriate ranks and articles. With Black office shoes and Black belt and red beret cap. Office Uniform - Navy Blue Pant / Skirt with Same Colour Shirt with appropriate ranks and articles. With Black office shoes and Black belt and red beret cap. PT/ Field Uni. - Single piece Cover- all Suit with all PPEs. to be worn during all field visits and ground trainings. Training.First month of job will be considered as Training period.During this period candidate will be trained for basic fire fighting, first aid, rescue, N.B.C. and Fire System designing. (Certificate to be provided by AIFS) Half salary plus Allowances will be given as stipend. Call 9011935513

Co-ordinating the day to dayactivities of the manager, such asmanaging schedules &appointments, monitoring &responding to emails, traveling with MD, schedulingappointments. Planning meetings,sending invitations, draftingpresentations and taking notes

Co-ordinating the day to dayactivities of the manager, such asmanaging schedules &appointments, monitoring &responding to emails, traveling with MD, schedulingappointments. Planning meetings,sending invitations, draftingpresentations and taking notes

As a Personal Secretary, you will play a vital role in supporting your supervisor and ensuring smooth operations within the office. Your main responsibilities will include:- **Calendar Management**: You will help manage the supervisor's calendar by scheduling appointments and meetings. This includes sending reminders and ensuring there are no scheduling conflicts.- **Communication Liaison**: You will handle incoming calls and emails, directing them to the correct person or preparing responses. This is important for maintaining effective communication within the team and with clients.- **Document Preparation**: You will create and edit documents, reports, and presentations as needed. Your attention to detail will ensure that all materials are professional and accurate.- **Meeting Support**: You will prepare agendas and take minutes during meetings. This will help keep everyone informed about decisions and action items discussed.- **Administrative Tasks**: You will assist with various administrative duties, such as filing, data entry, and office organization, ensuring the workplace runs smoothly.For this role, we expect you to have a background in office administration or a related field, with 1 to 2 years of relevant experience. A Bachelor of Arts degree is required. Strong organizational and time-management skills are essential. You should be proficient in using Microsoft Office applications and possess excellent spoken and written communication skills. Being reliable and adaptable will help you thrive in this position.

We are looking for a dedicated Personal Secretary to support daily administrative tasks in our office located in Ahmedabad. This part-time role is ideal for a motivated individual who is eager to learn and grow in a professional environment.**Key Responsibilities:**- **Manage Schedules:** Organize and maintain schedules for meetings, appointments, and travel plans to ensure effective time management for executives.- **Communication Liaison:** Serve as the first point of contact for internal and external communications, ensuring messages are relayed promptly and accurately.- **Document Preparation:** Prepare, format, and edit documents such as reports, presentations, and correspondence, ensuring clarity and professionalism.- **Office Organization:** Maintain a well-organized office space, including filing documents and managing office supplies to create a productive work environment.- **Meeting Coordination:** Assist in planning and coordinating meetings, including booking venues, arranging logistics, and distributing materials to participants.- **Confidentiality Management:** Handle sensitive information with discretion, maintaining confidentiality as required to protect both company and personal information.**Required Skills and Expectations:**The ideal candidate will be detail-oriented and possess excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential. A positive attitude and willingness to learn are highly valued. Candidates must have a relevant educational background (B.A, B.B.A, B.Com, or B.Ed) and should be able to work effectively in a team environment while taking initiative in individual tasks. This position is exclusively open to female applicants.

Female personal secretary need in AhmedabadJob is flexible Wfh available Knowledge of personal secretary must needed before applyNo age bar Must long term job Apply with cv Great opportunity to join

Good Looking, Communication skill Hindi English language, Dressing all type, Traveling all over india allow with Boss for company work

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Good Looking, all India Traveling Allow

We are looking for a dedicated and organized Personal Secretary to support our team in Ahmedabad. This full-time position is ideal for a motivated female candidate with 1 to 6 years of experience. **Key Responsibilities:**- **Calendar Management:** Organize and manage schedules, including appointments and meetings, to ensure efficient time use.- **Communication Handling:** Manage all incoming and outgoing communications, including emails and phone calls, ensuring important messages are relayed swiftly.- **Document Preparation:** Create, edit, and proofread documents and presentations, ensuring that all materials are accurate and professional.- **Travel Arrangements:** Plan and coordinate travel itineraries, including flights, accommodation, and transportation, to facilitate smooth trips.- **Meeting Coordination:** Set up meetings, prepare agendas, and take minutes during discussions, ensuring that all relevant details are captured and distributed.- **File Management:** Maintain organized electronic and physical filing systems, making documents easy to access while ensuring confidentiality.**Required Skills and Expectations:**Candidates should possess excellent organizational skills, with the ability to prioritize tasks effectively. Strong written and verbal communication skills are essential for interacting with team members and stakeholders. Proficiency in Microsoft Office Suite is required, including Word, Excel, and PowerPoint. The ideal candidate should be detail-oriented and able to maintain professionalism at all times. A proactive attitude and the ability to work independently are essential for success in this role.