Export Documentation Executive Job Vacancies in Maharashtra

The candidate should have relevant experience in export documentation and freight forwarding operations. They should be well-versed in preparing and handling ODEX, VGM, Form 13, HBL, and MBL documentation, with strong attention to accuracy and compliance. The candidate must be capable of drafting and verifying shipping documents, coordinating effectively with shipping lines/carriers, and following up on bookings, documentation, and shipment-related requirements. Good knowledge of export procedures, shipping line processes, and freight forwarding operations is essential. Strong communication, coordination, follow-up, organizational skills, and the ability to work independently under deadlines are also required.

All export documentation including Invoice, PL, Shipping bill, B/L, COO-BRC, Treasury Operations. DGFT, Ice gate, ECGC, Export Incentives,Co-ordinate with CHA and Freight Forwarders. Compare Freights and other charges. Candidate must have good communication and management skills. Job description also includes keeping track of payments and managing forward bookings.

Key ResponsibilitiesCoordinate inbound and outbound logistics activities.Plan and monitor transportation schedules to ensure timely deliveries.Liaise with transporters, suppliers, vendors, and customers regarding shipments.Track shipments and resolve delivery issues promptly.Maintain logistics records, shipment documents, invoices, and reports.Monitor inventory movement and coordinate with warehouse teams.Ensure compliance with company policies and transportation regulations.Negotiate freight rates and logistics service agreements when required.Analyze logistics costs and identify opportunities for process improvement.Prepare daily, weekly, and monthly logistics performance reports.Support supply chain operations and optimize distribution efficiency.

Job TitleLogistics ExecutiveJob Location Office: M615, Mega Center, Pune

An Export/Dispatch Documentation Executive manages the movement of international cargo and handles critical trade paperwork to ensure goods clear customs and reach buyers without delay. This involves close coordination with plants, freight forwarders, and overseas clients

Export documentation and interaction with shipping lineinteraction with shipping companycoordination with customers. Following on documents with customer, client and shipping line. Inform overseas customers

Job Summary:Responsible for preparing and managing export shipment documentation, coordinating with customers, shipping lines, and customs brokers, and ensuring compliance with international trade regulations.Key Responsibilities:Prepare export documents such as Commercial Invoice, Packing List, Bill of Lading, and Shipping Bill.Coordinate with exporters, shipping lines, airlines, and transporters for shipment processing.Verify documentation accuracy and compliance with customs and export regulations.Send shipping instructions and draft BL to customers for approval.Maintain shipment records and provide shipment updates to clients.Requirements:Bachelors degree in Commerce / Logistics / Supply Chain or related field.13 years experience in export documentation or freight forwarding.Basic knowledge of export procedures, Incoterms, and shipping documentation.Good communication and attention to detail.

Logistics export/import and out source

We are looking for an Export Executive to join our team in Chakan. The ideal candidate should have 1 to 3 years of experience in export and logistics. A degree in B.Com is required for this role.Key Responsibilities:- Order Processing: Handle customer orders from receipt to shipment, ensuring all details are accurate and up to date.- Documentation Management: Prepare and manage export-related documents, such as invoices, packing lists, and shipping instructions to comply with regulations.- Coordination with Logistics: Work closely with shipping and logistics partners to ensure timely dispatch and delivery of goods internationally.- Communication with Clients: Maintain clear communication with clients regarding order status and any potential delays or issues.- Market Research: Conduct research on market trends and customer needs to support the development of export strategies.- Handling Customs Clearance: Assist in preparing and submitting necessary paperwork for customs clearance to avoid any delays in shipments.Required Skills and Expectations:- Strong knowledge of export processes and documentation is essential for success in this role.- Excellent communication skills, both written and verbal, are necessary for effective interaction with clients, suppliers, and customs officials.- Proficient in using Microsoft Office Suite, particularly Excel for data management and documentation.- Ability to work independently as well as part of a team, quickly adapting to changing priorities.- Strong organizational skills are essential to manage multiple tasks and meet deadlines effectively. If you have a passion for export operations and meet our qualifications, we encourage you to apply.

Handling correspondence day to day,Preparing all Pre shipment DocumentsPreparing Bank Documents (Post Shipment Documents.)To handling various files.coordinate with CHA & factoryknowledge about advance licence, knowledge about Incoterms

We are hiring for the position of Export Executive Location Preference: Nearby Ghatkopar, MumbaiPrepare pre-shipment & post shipment documents and forms to move goods efficiently through import and export steps and procedures. Job Summary/ObjectiveResponsible for preparing, processing all documents and permits in compliance with customs and government regulations and maintaining records of all transactions. Assessing the products/raw materials quality for export and import and tracking shipment to ensure that they arrive at their destinations in a precise and timely manner.Contact Person- Deepak- 7757087059

Position: Export Shipping ExecutiveDepartment: Logistics / Supply Chain / Export documentationReports To: Export ManagerLocation: Andheri MIDC , Chakala (Mumbai)Experience: 1 to 2 yearsSalary: 15 to 20 k CTC depends on Candidate profile and final interviewONLY FEMALE CANDIDATES CAN APPLYEducation: HSC in commerce or Bachelor's degree in International Trade, Logistics, or related field.Job Description:Must have Export/Garments work ExperienceProficiency in using MS Office and shipping/logistics software (ERP)Knowledge of online bookingChecklist and B/L checkingKnowledge of pre n post documentation including L/CAbility to work under pressure and meet deadlinesAll 6 Days Working: Monday to Friday - 10 AM to 7 PM Saturdays - 10 AM to 5 PM

Chat process with international clients to make india an export country in creative technology products. Happy to work for being independent for self & not for others. Looking for real creative communicators with passport necessary. Should be willing to travel to meet clients all over india & abroad

Designation:- Export ExecutiveQualification:-:- Any Graduate Experience:- 3 Years to 4 Years Salary:- 25,000/- to 35,000/-Job Time:- General Shift Gender:- MaleJob Location:-Vasai, MaharashtraIndustry:- Manufacturing Company

Responsible for Preparing and Managing Export Documentationcoordinate with Internal Teams for Production and Dispatch Planningcoordinate with Freight Forwarders and Logistics Partnersmanage Orders from Booking to Dispatch, and Track the Shipment Status.follow Up On Payments and Submit Payment Documents to the Bank.follow Up with Dgft / Customs Etc and Maintain Compliancebank Idpms/edpms Closureregular Updation and Communication with Customersskills Required Word / Excel

Leading Manufacturing Company is looking for Export ExecutiveLocation - Ghansoli, Navi MumbaiQualification - Any Graduate Gender - Male Salary - Upto 6 LPA (Depending on your current salary and relevant work experience)Shift Time - General ShiftJob Roles & Responsibilities :The ideal candidate should possess: A minimum of 5 years of relevant experience in export-import operations. Strong knowledge of sales and dispatch documentation processes. Proven negotiation skills with Freight Forwarders and Customs House Agents (CHA). Thorough understanding of current Export-Import compliance regulations and procedures. Along with Export and Import he should also possess knowledge of Domestic Sales.Contact Details :HR - HemaContact No - 8369639985Email_Id - patil.hemalatha@motwane.com

Job Title: Customer Support ExecutiveExperience Required: 24 yearsLocation: Head Office Lower Parel, MumbaiIndustry: ShippingCompany Overview:Master Marine Services Pvt. Ltd. (MMSPL), established in 1983, is a leading maritime service provider with 52 offices across India. We specialize in cargo and container handling, surveys, stevedoring, container storage & repairs, and CFS management. Join us to be part of a dynamic team in the shipping and logistics industry.Role Summary: Customer Support ExecutiveThe Customer Support Executive will be responsible for assisting users of the MMD3 portal,handling customer queries, resolving issues, and ensuring a smooth customer experience.Key Responsibilities: Handle customer inquiries related to the MMD3 portal via IVR or email. Assist customers in registration, login, and navigation of the portal. Resolve issues related to Shipping bill, VGM, Form 13 and Forwarding Note submission,error messages, or transaction failures. Escalate technical issues to the IT/technical team and follow up until resolution. Maintain records of customer interactions and feedback. Provide guidance on tariff, billing, and compliance processes related to MMD3. Ensure high customer satisfaction through professional communication and timelysupport. Familiarity with ICEGATE, shipping documentation, or VGM submission. Basic knowledge of MS Office and ticketing systems.Required Skills & Qualifications: Graduate in any discipline (preferred: Commerce, Logistics, or IT background)24 years of experience in customer service/helpdesk (shipping, logistics, or portalsupport preferred). Good knowledge of online portals, data entry, and documentation processes. Excellent communication skills (English and Hindi; regional language is a plus). Problem-solving skills with attention to detail. Ability to work under pressure and handle multiple queries simultaneously.

Shift- 9:30am to 5:30pmBenefits:Company pickup bus starts from Panvel.BreakfastResponsibilities:Prepare order confirmations, sales invoices and packing lists in Tally.Coordinate with clients to receive signed confirmation of sales order.Cross-check sales order issued with purchase order issued by client.Prepare pre-shipment and post-shipment documents including packing list, invoice, shipping bill, regulatory declarations.Maintain records on duty drawback, and MEIS credit on export shipments.Maintain physical and digital records of pre-shipment & post-shipment documents.Coordinate with CHA for road transport, shipping container and vesselCandidate ProfilePrior experience in Export Documentation is compulsory / CHA work background will be an added advantage.Ability to draft email communication for US and European international clients.Proficient in MS Excel.Good time management and organization skills.Any Graduate/ PG

Submit documents to bank after the receipt of Bill of Lading for onward delivery to clientPrepare documents as per Banks and Customer requirementFollow up with Bank for the document lodgment reference numbers of documents submitted Ensure correct documentation for exports is prepared and maintained in a structured manner with Banking Reference NoMaintain export and import data documents files in physical as well as in Excel ready format Co-ordinate with bank for closing import export transactions and getting Realization CertificateProvide Shipping Bill and Bank Realization Certificate to the agent for availing ROA TEP IncentiveGood knowledge of DGFT / ICE-GATE websites Knowledge of Renewal of documents i.e. IEC, RCMC, LUT NO, UIN, Factory stuffing permissions.Follow-up with Customs and CHA for the Duty drawback receivables Knowledge & Experience of Ocean Freight booking and have good contacts with various direct Shipping LinesKnowledge and Experience of Export shipment Movements in CFS / ICD and have good contact of various CFS Knowledge & experience of Factory stuffing/Dock Stuffing Export procedure and have skill to manage good relationship with factory staff, CHA, Shipping Line staff and transporters Person having Export Self-Clearance experience will given first preference along with above said knowledgeCoordinate with CHA agents for collecting original documents from office when shipment reached port.Able to prepare E-Way bill and send to CHAPrepare LC Application and other required documents for LC and submit original documents to bank Prepare indemnity bond for containers and after approval of Director, submit to CHA for clearing containers.Ensure timely delivery of materials to FactoryGood Communication Skill require to deal with transporter and have ability to find new transporter if require Contact Person- Deepak - 7757087059ID- deepak.vijayamgmt@gmail.com

Essential Duties and Responsibilities:Responsible for pre & post documentation which includes preparing Export Invoice, Packing List, BL Draft, other related documents, if any.Generating Insurance Certificates thru online portal and keeping track that sufficient Insured amount balance in maintained.Knowledge of handling hazardous cargo which includes understanding of various Haz Class, Packing Groups and preparing Dangerous Goods Declaration (DGD).Candidate will be responsible for all Communication and Co-ordination with Factory, CHA, Forwarding Agent, Transporter, Shipping Lines & Customers.Negotiating Air or Sea freight with forwarders, shipping line or CHA.Checking and approving SB Checklists /BOE Checklist/ AWB Draft / BL Draft, etc.Co-ordinating with freight forwarders for flight / vessel booking.Arranging courier shipments thru DHL / FedEx.Knowledge of Letter of Credit (LC) Shipments.Ensuring regular review and understanding requirements of SCOMET and Narcotics for every shipment.Resolving queries from export customers promptly and efficiently.Arranging transport for FCL shipments, factory stuffing.Applying for Preferential & Non-preferential COOs online.Ability to handle multiple shipments at a time efficiently.Sending final shipment documents to customers and keeping track of cargo till it is delivered to client.Maintaining accurate records for all export shipments, including up-to-date status of EGM and RODTEP benefit.Knowledge of RODTEP Scrip generation and other DGFT / ICEGATE applications. Arranging relevant packing considering nature of shipments, especially for dangerous goods.Ensure compliance with import / export regulations, including HS codes, tariffs, and taxes.Maintain accurate records and reports, including import data and compliance documents.Collaborate with internal teams, such as logistics, finance, and procurement, to ensure alignment and efficiency.Stay updated on changes in import / export regulations and company policies.Contact Person- Deepak - 7757087059ID- deepak.vijayamgmt@gmail.com

Job Title: Customer Support ExecutiveExperience Required: 2-4 yearsLocation: Head Office Lower Parel, MumbaiIndustry: ShippingCompany Overview:Master Marine Services Pvt. Ltd. (MMSPL), established in 1983, is a leading maritime service provider with 52 offices across India. We specialize in cargo and container handling, surveys, stevedoring, container storage & repairs, and CFS management. Join us to be part of a dynamic team in the shipping and logistics industry.Role Summary: Customer Support ExecutiveThe Customer Support Executive will be responsible for assisting users of the MMD3 portal,handling customer queries, resolving issues, and ensuring a smooth customer experience.Key Responsibilities: Handle customer inquiries related to the MMD3 portal via IVR or email. Assist customers in registration, login, and navigation of the portal. Resolve issues related to Shipping bill, VGM, Form 13 and Forwarding Note submission,error messages, or transaction failures. Escalate technical issues to the IT/technical team and follow up until resolution. Maintain records of customer interactions and feedback. Provide guidance on tariff, billing, and compliance processes related to MMD3. Ensure high customer satisfaction through professional communication and timelysupport. Familiarity with ICEGATE, shipping documentation, or VGM submission. Basic knowledge of MS Office and ticketing systems.Required Skills & Qualifications: Graduate in any discipline (preferred: Commerce, Logistics, or IT background). 24 years of experience in customer service/helpdesk (shipping, logistics, or portalsupport preferred). Good knowledge of online portals, data entry, and documentation processes. Excellent communication skills (English and Hindi; regional language is a plus). Problem-solving skills with attention to detail. Ability to work under pressure and handle multiple queries simultaneously.

An Export-Import (EXIM) Executive is the primary liaison between a company, its global suppliers/customers, and government regulatory bodies. Their role is to ensure that goods move across international borders legally, cost-effectively, and on time.In 2025, this role heavily integrates Digital Trade Platforms and Trade Compliance Automation to manage the complexities of global logistics.## 1. Core ResponsibilitiesThe EXIM Executive manages the Lifecycle of a Shipment, which includes:Documentation Management: Preparing and verifying critical paperwork such as Bills of Lading (B/L), Commercial Invoices, Packing Lists, and Certificates of Origin.Customs Compliance: Ensuring all shipments comply with both domestic and international trade laws, including HS Code classification and duty calculations.Logistics Coordination: Selecting the best transport mode (Air, Sea, Road) and negotiating rates with Freight Forwarders and Custom House Agents (CHAs).Incoterms Implementation: Applying the correct Incoterms (e.g., FOB, CIF, EXW) to define the point of risk and cost transfer between buyer and seller.Financial Oversight: Managing Letters of Credit (L/C), tracking payments, and ensuring all trade finance protocols are followed.Risk Management: Monitoring shipments in real-time to proactively resolve delays at ports or customs checkpoints.