Import Documentation Jobs

Essential Duties and Responsibilities: Responsible for pre & post documentation which includes preparing Export Invoice, Packing List,BL Draft, other related documents, if any. Generating Insurance Certificates thru online portal and keeping track that sufficient Insuredamount balance in maintained. Knowledge of handling hazardous cargo which includes understanding of various Haz Class,Packing Groups and preparing Dangerous Goods Declaration (DGD). Candidate will be responsible for all Communication and Co-ordination with Factory, CHA,Forwarding Agent, Transporter, Shipping Lines & Customers. Negotiating Air or Sea freight with forwarders, shipping line or CHA. Checking and approving SB Checklists /BOE Checklist/ AWB Draft / BL Draft, etc. Co-ordinating with freight forwarders for flight / vessel booking. Arranging courier shipments thru DHL / FedEx. Knowledge of Letter of Credit (LC) Shipments. Ensuring regular review and understanding requirements of SCOMET and Narcotics for everyshipment. Resolving queries from export customers promptly and efficiently. Arranging transport for FCL shipments, factory stuffing. Applying for Preferential & Non-preferential COOs online. Ability to handle multiple shipments at a time efficiently. Sending final shipment documents to customers and keeping track of cargo till it is delivered toclient. Maintaining accurate records for all export shipments, including up-to-date status of EGM andRODTEP benefit. Knowledge of RODTEP Scrip generation and other DGFT / ICEGATE applications. Arranging relevant packing considering nature of shipments, especially for dangerous goods. Ensure compliance with import / export regulations, including HS codes, tariffs, and taxes. Maintain accurate records and reports, including import data and compliance documents. Collaborate with internal teams, such as logistics, finance, and procurement, to ensurealignment and efficiency. Stay updated on changes in import / export regulations and company policies.Note : Proficiency in MS Office. Good communication skills and the ability to work as part of a team.

As an Export Incharge, you will play a critical role in managing and overseeing all export operations to ensure smooth and efficient processes. Your responsibilities will include:- Coordinating Export Shipments: You will manage the logistics and ensure timely shipment of goods to international clients, ensuring compliance with trade regulations.- Documentation Management: You will prepare and verify all export documents, such as invoices, packing lists, and certificates, ensuring accuracy and compliance with legal requirements.- Communication with Customs Authorities: You will liaise with customs officials to facilitate the clearance process, addressing any issues that may arise related to customs procedures.- Customer Interaction: You will maintain regular communication with clients regarding shipment status, resolving any concerns or inquiries they may have.- Market Research: You will analyze market trends and competitor activities to identify potential export opportunities and strategies for improvement.- Team Collaboration: You will work closely with internal teams including sales, production, and logistics to ensure alignment on export requirements and timelines.To be successful in this role, you should have a minimum of 3 to 8 years of experience in export management or a related field. A strong understanding of international trade regulations and customs processes is essential. Excellent communication skills, both verbal and written, are required to effectively interact with clients and stakeholders. You should be detail-oriented, organized, and able to work under pressure to meet deadlines. A proactive approach and problem-solving attitude will help you excel in this position.

As a Global Sourcing Manager, you will play a crucial role in enhancing the company's supply chain efficiency and cost-effectiveness. Your primary responsibilities will include:- Supplier Selection: Identify and evaluate potential suppliers globally to ensure the best quality and pricing for materials and services.- Negotiation: Lead negotiations with suppliers to achieve favorable terms and conditions, ensuring the best value for the company.- Supplier Relationship Management: Establish and maintain strong relationships with key suppliers to foster collaboration and address any issues that may arise.- Market Research: Analyze global market trends and sourcing opportunities to keep the company competitive and innovative in its offerings.- Cross-Functional Collaboration: Work with various teams, including production, quality assurance, and logistics, to ensure that sourcing aligns with overall business strategies.- Data Analysis: Utilize data analytics to assess supplier performance, track spending patterns, and identify areas for improvement.To be successful in this role, you should have 8 to 14 years of experience in global sourcing or procurement management, preferably in a relevant industry. A Bachelors degree in Engineering is required. Strong negotiation skills, analytical thinking, and excellent communication abilities are essential. You should be proactive, detail-oriented, and capable of working in a fast-paced environment. Effective problem-solving skills and the ability to manage multiple projects simultaneously will also be important in this role, making you a vital part of the organizations success.

We are seeking a dedicated Supply Chain Executive who will be based in Narela and will focus on managing the supply chain processes efficiently. The ideal candidate will have 3 to 6 years of experience and will preferably be male.Key Responsibilities:- Inventory Management: Oversee stock levels and ensure that inventory is managed effectively to meet demand while minimizing costs.- Supplier Coordination: Maintain strong relationships with suppliers to ensure timely delivery of materials and resolve any issues that may arise.- Order Processing: Manage the order fulfillment process from receipt to delivery, ensuring accuracy and efficiency throughout.- Data Analysis: Analyze supply chain data and performance metrics to identify areas for improvement and implement effective solutions.- Logistics Management: Coordinate logistics activities to ensure timely transportation of goods, including managing shipments and deliveries.- Reporting: Prepare regular reports on supply chain performance and highlight areas needing attention or improvement.Required Skills and Expectations:Candidates should possess strong analytical skills and be detail-oriented. Excellent communication skills are essential for coordinating with various stakeholders. Proficiency in supply chain management software and Microsoft Excel is expected. The ability to work under pressure and meet deadlines is crucial, along with a proactive approach to problem-solving. The successful candidate should be a team player and exhibit strong organizational skills to manage multiple tasks efficiently. A background in logistics, inventory management, or procurement will be highly beneficial.

Hiring: Senior Purchase Incharge Location: South City, Sunview Market, LudhianaSalary: 35,000-45,000/monthTimings: 9:00 AM - 5:30 PM (Mon-Sat)Experience: 4-7 YearsPreferred Industry: Chemical, Personal Care, Pharmaceutical, or ManufacturingKey Responsibilities:- End-to-end domestic procurement- Vendor sourcing & development- Price negotiation & PO processing- Delivery follow-up & coordination- Inventory monitoring, knowledge about freight charges PAN India - Purchase documentation & records- Cost optimization & vendor performance management- Coordination with Stores, Production & Accounts- Import Documentation ,Purchase & vendor coordination will be advantage

We are looking for an Excise Incharge to manage and oversee all excise-related operations in Coimbatore. The ideal candidate will have 4 to 10 years of experience, ensuring compliance with excise regulations while maintaining efficient processes.Key responsibilities include:1. Compliance Management: Ensure all excise transactions conform to legal standards and internal policies. This involves regularly reviewing regulations and implementing necessary changes.2. Documentation: Prepare and maintain accurate records related to excise duty, including assessments, invoices, and returns. Proper documentation is crucial for audits and compliance checks.3. Team Coordination: Collaborate with various departments, such as finance and production, to ensure seamless operations. You will lead your team to achieve targets while adhering to compliance standards.4. Reporting: Generate detailed reports on excise performance and compliance metrics for senior management. Effective reporting helps in decision-making and strategy formulation.5. Training: Provide guidance and training to staff on excise procedures and compliance requirements, enhancing the overall knowledge and efficiency of your team.Candidates must have a graduate degree and strong analytical skills. Attention to detail is essential for maintaining compliance and accuracy in documentation. You should demonstrate excellent communication skills and the ability to work collaboratively in a fast-paced environment. A proactive approach to problem-solving is also important as you manage excise operations effectively.

Proficient in Export- Import Documentation, CMR, Bill of Lading, Air Way Bills,- Expertise in the BAFA application process- Familiar with ERP for product movements, invoices, and credit notes upload- Fluency in English, GermanRequired Candidate profile Candidates should have relevant experience for the role.

We are looking for a Documentation Assistant to help organize and manage important records and documents in our office located in Chandni Chowk, Delhi. This is an entry-level position requiring no prior experience, making it ideal for freshers. Key Responsibilities:- Document Management: Assist in organizing, filing, and maintaining various documents to ensure easy access and retrieval. This includes both physical files and digital records.- Data Entry: Accurately enter information into databases and spreadsheets, ensuring data is up-to-date and correct.- Quality Control: Review documents for accuracy and completeness before finalizing and distributing them. This helps maintain high standards in documentation.- Support Team Tasks: Work closely with other team members to support various projects, providing necessary documentation assistance as needed.Required Skills and Expectations:Candidates must have completed at least the 10th grade and possess strong attention to detail. Effective communication skills are essential for interacting with team members. The ability to manage time efficiently and prioritize tasks will help in meeting deadlines. Proficiency in basic computer applications, such as MS Office, is necessary to perform data entry and manage documents effectively. A willingness to learn and adapt will make you a valuable addition to our team.

We are looking for a Document Assistant to join our team in Delhi Road. This role is suitable for candidates with no prior experience or those who have just started their careers. Your primary responsibility will be to assist in managing documents and ensuring they are organized and accessible.Key Responsibilities:- Document Filing: You will need to sort and file documents properly to ensure they are easy to find and reference. This helps maintain an organized workspace.- Data Entry: Entering information into our systems accurately is essential. This task will help keep our records up to date.- Copying and Scanning: You will assist in making copies and scanning important documents. This is crucial for preserving records in digital formats.- Assist in Preparation of Reports: Supporting the team in preparing reports by gathering necessary data. This task aids in producing clear and informative documents.- Maintaining Document Security: You will be responsible for ensuring that sensitive documents are stored securely and handled carefully.Required Skills and Expectations:- A minimum of a 10th-grade education is required for this position.- Strong attention to detail is needed to ensure accuracy in all tasks.- Basic computer skills, including familiarity with word processing and spreadsheet programs, are important for handling documents.- Good organizational skills will help you manage files and documents efficiently.- A willingness to learn and adapt in a fast-paced environment is essential for success in this role.

Hiring for Executive - Export Dispatch is responsible for executing day-to-day export dispatch activities, ensuring finished goods are dispatched accurately, on time, and in compliance with customer and regulatory requirements. The role involves close coordination with Production, QA, Warehouse, Planning, Freight Forwarders, and Transporters to ensure smooth container loading and shipment execution.Key Performance Indicators (KPIs)- On-Time Dispatch Performance- Dispatch Accuracy (Quantity & SKU)- Documentation Accuracy- Container Loading Compliance- Zero Dispatch Errors- Warehouse Coordination Efficiency- Container Turnaround Time- Customer Complaint Reduction- Dispatch Record AccuracyCandidate ProfileEducation- Graduate in Logistics, Supply Chain, Commerce, Engineering, or a related discipline.Experience- 3-6 years of experience in Export Dispatch, Warehouse, Logistics, or Supply Chain.- Experience in food manufacturing or FMCG exports is preferred.Required Skills- Export Dispatch Operations- Warehouse Coordination- Container Loading- Inventory Management- Export Documentation- ERP/SAP Knowledge- MS Excel- Transport Coordination- Communication Skills- Problem SolvingReporting- Update daily dispatch reports.- Report shipment delays or shortages immediately.- Maintain dispatch logs, loading records, and container history.Dispatch Execution- Execute daily export dispatch plans as per shipment schedule.- Coordinate with Warehouse for timely availability of finished goods.- Ensure dispatches are completed as per CRD and vessel timelines.- Monitor dispatch progress and update stakeholders.Documentation Support- Prepare and verify dispatch documents.- Coordinate with the Export Documentation team for Packing Lists, Commercial Invoices, Shipping Marks, COA, and other export documents.- Ensure dispatch records are complete and accurate.Container Loading- Supervise container loading activities.- Verify container condition and cleanliness before loading.- Ensure correct pallet pattern, floor loading, slip sheets, dunnage, and cargo securing.- Record container number, seal number, loading time, and dispatch details.Compliance & Quality- Follow export SOPs, GMP, and food safety requirements.- Ensure no damaged or incorrect material is dispatched.- Maintain dispatch records for audit and traceability.Transport & CHA Coordination- Coordinate vehicle placement and container movement.- Liaise with transporters, freight forwarders, and Customs House Agents (CHA).- Ensure timely gate-out and port movement.Warehouse Coordination- Verify product quantity, batch numbers, labels, pallet tags, and export markings.- Ensure FIFO/FEFO compliance.- Support stock reconciliation after dispatch.- Coordinate barcode scanning and shipment verification.

We are looking for an experienced Export Executive to join our team in Baddi. The ideal candidate will have 3 to 5 years of experience in export operations and should be male, as per our requirements for this role.Key Responsibilities:- Manage Export Documentation: Prepare and review all necessary export documents such as bills of lading, commercial invoices, and export licenses to ensure compliance with relevant regulations.- Coordinate with Shipping Lines: Communicate regularly with shipping lines to arrange for transportation and handle logistics efficiently while ensuring timely delivery of goods.- Liaise with Customs Authorities: Work closely with customs officials to resolve any issues related to exports and ensure all shipments meet customs regulations and requirements.- Track Shipments: Monitor the status of exports to ensure that shipments arrive on time and address any delays or complications that may arise.- Client Communication: Maintain regular contact with clients to provide them with updates on their orders and address any queries or concerns they may have.Required Skills and Expectations:The candidate should possess strong knowledge of export procedures and regulations. Excellent communication skills are essential to liaise with clients and government authorities effectively. Attention to detail is necessary to manage documentation accurately, and problem-solving ability is important to handle shipment issues efficiently. Proficiency in MS Office and familiarity with export management software will be an added advantage. A commitment to working as part of a team in a fast-paced environment is expected.

Hiring for Import Executive in Textile Industry @ Ludhiana Chandigarh Road.Experience Required: Minimum 6-7 years of experience in the same fieldGender: Male/Female both can applySalary: Good package --- last drawn salary will be considered and depending upon experience & knowledgeLocation: Chandigarh road Job Description * Handling complete import documentation process* Coordination with overseas suppliers and freight forwarders* Managing shipment tracking and delivery schedules* Knowledge of customs clearance procedures and import compliance* Preparing and verifying invoices, packing lists, BOE, and other import documents* Coordination with CHA, transporters, and warehouse team* Maintaining records of import transactions and shipment status* Ensuring timely clearance and cost-effective import operations* Good communication and negotiation skills required* Candidate should be professional, responsible, and experienced in handling import operations independentlyWe are looking for a good professional candidate with strong industry knowledge and practical experience in import procedures.

1. Co-ordinates clearing and forwarding of all imports & exports for the company.2. Performs costing of all import shipments for goods in transit in the consignment data base.Liaises with Finance Department for opening Letters of Credit, transfers, and Bank Delivery Order for shipment covered by L/C.3 Authorises our Freight forwarders to clear the goods in case of direct shipments.4. Co-ordinates for inspection and necessary survey in case shipments arrive in open/torn/wet/damaged condition.5. Attends inspection of damaged goods during transit at airport/seaport along with the Insurance company's representative.6. Obtain short lading certificate from Customs Authority.Files Insurance claims and follows up for payments/credit note with the insurance company.7. Obtains all attested legal documents necessary for exports from Dubai Chamber of commerce and industry.8. Checks and verifies Freight Forwarder's invoices for both imports & exports, obtain approval from respective department Head and forwards these to Finance for payment.

Export Documentation dispatch and logistics (Export) control- Responsible for all matter related to payment clearance for all export orders and handlingof accounts with well-established process and system- Responsible for timely clearance of payment matters- Any matters related to banks, commercial aspects, accounts as well as payments & BRCprocess after export.- Interacting with the CHA monitoring the timely container placement, customs clearance,movement toward port and timely shipment as per the shipment schedule- Co-ordination with freight forwarder arranging and booked the container with proper vesselplanning, arranging deliver order and provides the same to CHA / Transporter for timelypeaking of container and its timely placement as per the factory plan and shipmentschedule monitoring the timely shipment- Checking of B/L, Checking documentary instructions etc. submission of proof of export,Bank Certificate of Export & Realization. Complete Inward overseas T/T Remittanceprocedure.

Responsible for Preparing Pre-Shipment Documents- Knowledge of Post Shipment Documents Shipment Coordinate with CHA Responsible for Export Invoice & Packing List and E-way Bill, & any other Docs. Handled paper works required for Air, Road and Sea transportation. Following up with CHA & Liners for Feedback of Container Status. Coordinated Overseas & Shipping Line with Customs agents for Clearance.

Liaising with Overseas supplier/ Freight forwarder/ CHA/ Transporter ) Freight container bookingCoordinating with CHA iimport Insurance bookingMaintaining all records of Import/TransportMaintaining cost sheet of all imports & Transfers.Vendor management & vendor procurementShipment tracking and updating with all team members on timely basis.Close detailed eye on compliances