Personal Secretary Job Vacancies in Nungambakkam

Required Skills and Qualifications:Bachelors degree or relevant certification in business administration or related fields (preferred).Proven experience as a Personal Secretary, Executive Assistant, or similar role.Exceptional organizational and time-management skills.Strong verbal and written communication abilities.Proficiency in office software, including MS Office Suite (Word, Excel, PowerPoint).Ability to maintain discretion and handle confidential matters.Flexibility, problem-solving abilities, and adaptability to changing priorities.Professional demeanor with strong interpersonal skills.

Reporting to senior management and performing secretarial and administrative duties.Typing, formatting, and editing reports, documents, and presentations.Entering data, maintaining databases, and keeping records.Liaising with internal departments, answering calls, and making travel arrangements.Managing internal and external correspondence on behalf of senior management.Scheduling appointments, maintaining an events calendar, and sending reminders.Copying, scanning, and faxing documents, as well as taking notes.Preparing facilities for scheduled events and arranging refreshments, if required.Ordering office supplies and replacements, as well as managing mail and courier services.Observing best business practices and etiquette.

Key Responsibilities:1. Manage and organize the daily schedule of the employer: This includes setting up appointments, meetings, and reminders to ensure the employer's day runs smoothly.2. Screen and manage phone calls and correspondence: The personal secretary will filter and respond to calls, emails, and letters on behalf of the employer.3. Handle travel arrangements and accommodations: Booking flights, hotels, and transportation for business trips and personal travel.4. Maintain confidential information: As a personal secretary, it is important to handle sensitive information with discretion and professionalism.5. Perform administrative tasks: Assist with tasks such as filing, data entry, and document preparation to support the employer's workflow.Required Skills and Expectations:1. Excellent organizational skills with the ability to prioritize tasks efficiently.2. Strong communication skills, both written and verbal, to represent the employer effectively.3. Proficient in using office software and tools such as Microsoft Office suite.4. Ability to work independently and handle multiple tasks simultaneously.5. Prior experience as a personal secretary or in a similar administrative role is preferred.6. Professional demeanor and attitude with a high level of confidentiality and integrity.

Job Summary:We are seeking a highly organized and detail-oriented Personal Secretary to support healthcare professionals in a fast-paced medical environment. The ideal candidate will provide administrative and personal assistance to doctors or medical executives, helping them manage their schedules, correspondence, documentation, and communication with patients and staff.Key Responsibilities:Manage the daily calendar, appointments, and meetings for the assigned healthcare professional.Coordinate patient consultations, follow-ups, and medical procedures.Handle phone calls, emails, and correspondence on behalf of the medical professional.Maintain confidential medical and personal records, both physical and electronic.Assist in preparing reports, presentations, and medical documents as required.Liaise with hospital administration, departments, patients, and external contacts.Arrange travel, accommodation, and logistics for conferences, seminars, or hospital visits.Ensure timely reminders for critical tasks, meetings, or medication follow-ups.Support billing, insurance paperwork, and patient file management if needed.Uphold discretion and confidentiality in all interactions and documentation.Interested Candidates contact:9385357694

Personal Assistant job description and responsibilities of the jobUltimately, the duties of a Personal Assistant can be extremely broad and vary on a day-to-day basis. A Personal Assistant job description should include:Monitoring a reporting managers email and responding if requiredPreparing communications on behalf of a managerAnswering phone callsOrganising travel and itinerariesOrganising and planning meetingsTaking notes and writing minutes during meetingsConducting or preparing any research that the reporting manager may requireVarious ad hoc requestsPersonal Assistant job qualifications and requirementsThere are no formal education requirements expected of a Personal Assistant. However, there are a number of professional qualities that should be included in the duties of a Personal Assistant:Computer literacyVerbal and written articulacyProfessional discretionEfficiencyWell-developed time management skillsStrong organisational skillsEnglish, Tamil and Hindi MandatoryTo organize daily Schedules, appointments & Meetings. Taking charge of tasks with loyalty towards the organization with full responsibility for the completion of the tasks. Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, and submissions, and distributing them as needed. Making travel arrangements Performing office duties that include ordering supplies and managing a record

Personal secretary for shipping company

Key Responsibilities: Calendar Management: Manage and coordinate executives' schedules, including meetings, appointments, and travel arrangements. Communication: Screen and prioritize emails, phone calls, and other correspondence. Draft and send correspondence on behalf of executives when needed. Meeting Coordination: Schedule, organize, and prepare materials for meetings. Take meeting minutes and ensure follow-up actions are completed. Travel Arrangements: Arrange domestic and international travel, including flight bookings, hotel accommodations, transportation, and itineraries. Document Management: Prepare reports, presentations, and other documents as requested. Ensure documents are filed properly and easily accessible. Confidentiality & Discretion: Handle sensitive information with professionalism, discretion, and confidentiality. Project Support: Assist with specific projects or initiatives, providing organizational support to ensure deadlines and goals are met. Ad Hoc Tasks: Assist with any other administrative tasks as needed by the executive team.Qualifications: 1-2 years of experience in an executive assistant, administrative assistant, or similar role. Strong organizational and time management skills. Excellent communication skills (both verbal and written). Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment. Ability to multitask, prioritize, and remain flexible in a fast-paced environment. Strong attention to detail and ability to maintain confidentiality. A proactive, positive attitude with a problem-solving mindset. Experience with scheduling and handling travel arrangements is a plus.

girinindia trendz as interior design and construction company required qualified female administrator for handling of project ,accounts and capable of commending

Personal secretary - under reports direct MD and willing to travel anywhere in India

Key Responsibilities:Personal Support:1. Manage daily schedules and appointments2. Organize personal travel, including bookings for flights, accommodations and itineraries.3.Handle personal errands such as shopping, gift purchases,4. Coordinate and oversee maintenance of personal property, including residences and vehicles.Administrative Support:1. Maintain and manage personal files, documents and records.2. Coordinate with other staff members (eg. house managers, drivers, security) for smooth day-to-day operations.3. Assist with the preparation of presentations, reports, and correspondence as required.Event Management:1. Plan and execute personal and family events, including celebrations, holidays and gatherings.2. Liaise with event vendors and service providers to ensure seamless executions.Communication Management1. Act as a point of contact for external and internal stakeholders.2. Screen and manage phone calls, emails, and other forms of correspondence.Confidentiality and Discretion1. Handle all personal and professional matters with the highest level of confidentiality2. Maintain discretion regarding sensitive family information and affairs,QualificationEducation: Bachelor's degree or equivalent experience into related field.Technical Skills:1. Proficient in Microsoft Office Suite2. Familiarity with project management tools is an advantage,Interested candidates can share their resumes to nivedita.nair@tvs-e.in.