Front Office Executive Graduate Experience Jobs in Guwahati

Candidate should be well organized, smart and pleasing personality. The ideal candidate should be matured enough to handle the front office operations as well as courteous visitors and guests greeting. The position holds the following eligibility criteria: Required skills & criteria: Diploma or Graduate in any discipline Min 5 yrs of experience as receptionist/ front office executive Proficiency in basic computer applications (MS Word, Excel, email) Preference to be given to married female candidates.Job Responsibilities: Greet and welcome guests & visitors with courtesy and be professional at all times. Answer phone calls, record messages and direct inquiries to the concerned person/ authority. Maintain visitor log register, including details and purpose of the visit and the concerned authority whom to meet. Provide administrative and clerical support like photocopying, filing documents, drafting emails to vendors/clients, & dispatch documents, etc. to site and necessary site coordination post-dispatch. Track office supplies and place orders as and when required. Assist during conducting interviews and make necessary arrangements for the candidates to wait and sit comfortably in the lobby/ reception area. Maintain front desk discipline, cleanliness and office decorum. Coordinate with clients or vendors and schedule meetings with them, if necessary.

- Greet and assist visitors, clients, and guests professionally and courteously.- Direct visitors to the appropriate departments or staff members.- Manage and schedule appointments for real estate agents, clients, and prospective tenants.- Maintain a welcoming environment for clients visiting properties.- Provide administrative assistance to the management team and real estate agents.- Manage the front desk area, ensuring it is neat and well-organized.- Assist with preparing and processing legal documents, contracts, and agreements related to property transactions.- Maintain databases related to property inventory, rental agreements, and client details.- Collaborate with the sales and marketing teams to schedule property viewings, open houses, or events.- Update clients on available properties, price lists, and promotional offers.- Schedule meetings for property consultations, viewings, or closing appointments.- Ensure the availability of relevant documents and information for meetings.- Help manage any minor facility-related issues (e.g., visitor parking, office supplies).- Assist in processing rental payments, deposits, or other financial transactions.- Maintain records of payments and receipts.- Assist in managing the companys social media accounts (if needed), posting updates on new listings or company news.- Maintain daily activity logs, tracking visitor inquiries, appointments, and tasks completed.- Keep track of office supplies and order new stock as needed.- Address basic queries related to available properties, office location, or company services.

Greeting visitors: Welcome guests, clients, and vendors, and ensure they are comfortable while waiting to meet with staff members.Reception duties: Manage the reception area, answer phone calls, transfer calls, and take messages as and when required.Administrative support: Provide administrative assistance to staff members, such as scheduling appointments, making travel arrangements, and preparing documents.Office organization: Maintain the reception area's organization, tidiness, and supplies.Client relations: Build positive relationships with clients, ensuring their needs are met and concerns are addressed.Event planning: Assist with planning and coordinating office events, meetings, and conferences.Information dissemination: Provide information to visitors, clients, and employees about the company, its products/services, and policies.Security: Monitor office access, issue visitor badges, and ensure confidentiality.Communication: Relay messages, notifications, and updates to staff members.Record-keeping: Maintain accurate records, such as visitor logs and meeting schedules.Mail and package handling: Receive, sort, and distribute mail and packages.Office supplies: Order and maintain office supplies, including refreshments.Requirement to travel with the Managing partner/team if and when required.

Requires Front Office Manager (F) for a reputed Hotel & Restaurant sectorSalary: 20-25kQualification: Graduate (Hotel background preferred)Eligibility: 1 year experience in hotel sectorLocation: Guwahati