Secretarial Activities Female Jobs in Gandhinagar

Job Title: Personal SecretaryLocation: Gandhinagr, Job Type: Full-timeReports To:Chief Fire OfficerAbout the RoleWe are seeking a highly organized and proactive Personal Secretary to provide administrative and personal assistance to the Chief Fire Officer. The ideal candidate will be a multitasking with excellent communication skills and the ability to maintain confidentiality while managing a variety of tasks with precision and discretion and friendly.Personal Secretary Responsibilities and Duties Manage calendars, appointments, and travel arrangements Handle phone calls, emails, and correspondence on behalf of the executive Prepare reports, presentations, and meeting minutes Organize and maintain files, records, and important documents Coordinate meetings, events, and logistics with internal and external stakeholders Screen visitors and manage daily administrative tasks Monitor and order office supplies as needed Maintain a high level of confidentiality and discretion Perform personal errands or tasks as required Plan Visits Tours and assist during it.Personal Secretary Qualifications and Skills Excellent organizational and time management abilities Strong written and verbal communication skills High level of discretion, reliability, and professionalism Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Ability to multitask and prioritize under pressure Attention to detail and proactive problem-solving skills Familiarity with office equipment and administrative procedures Flexible, resourceful, and adaptable to changing priorities and timings.Education and Experience Requirements Diploma required; Associates or Bachelors degree preferred Experienced in an administrative or executive assistant role Experience supporting high-level executives or private individuals is a plus Knowledge of calendar and travel management software is an advantageSalary break-out:- 8,000/- to 12,000/- Basic 2,000/- Duty Maintenance allowance (Fixed) 500/- Over time Allowance per day (Only during Travelling.)Physical Criteria.Height: - Min 135CMsWight: - Min 50 KgsChest: - 60 65 CMs(Not required in female but difference of 5CMs during Breathing) Uniform prescribed.Equivalent to LFM / Sub Officer. (Rank will be given only after passing the exam.)1st Uniform - Navy blue pants / Skirt with white shirt with appropriate ranks and articles. With Black office shoes and Black belt and red beret cap. Office Uniform - Navy Blue Pant / Skirt with Same Colour Shirt with appropriate ranks and articles. With Black office shoes and Black belt and red beret cap. PT/ Field Uni. - Single piece Cover- all Suit with all PPEs. to be worn during all field visits and ground trainings. Training.First month of job will be considered as Training period.During this period candidate will be trained for basic fire fighting, first aid, rescue, N.B.C. and Fire System designing. (Certificate to be provided by AIFS) Half salary plus Allowances will be given as stipend. Call 9011935513