Export Documentation Executive Job Vacancies in Gujarat

EXPORT DOCUMENTATION WORK, BILLING , MAKING EXCEL , SALES INVOICE , GOOD COMUNICATION SKILLS , LEAD GENRATION , CLIENT VISIT ., COLD CALLING , PAYMENT FOLOW UPS , EMAIL DRAFTING .

To plan, supervise, and execute export container stuffing operations, ensuring safe loading, optimum container utilization, damage-free shipments, and timely dispatch in compliance with customer and export standardsKey ResponsibilitiesVerify container condition before stuffing (cleanliness, damage, moisture, and floor condition).Ensure optimum container space utilization while maintaining cargo safety and stability.Supervise loading, palletization, wrapping, lashing, bracing, and cargo securing to prevent transit damage.Verify product quantity against packing list, boxes count.Verify container number, and seal number before container sealing.Ability to work under shipment deadlines.Coordinate with Production, Packing, Quality, Transporters, and CHA for smooth stuffing operations.Ensure compliance with export packing standards, customer-specific loading requirements, and shipping guidelines.Prepare stuffing reports, container loading photographs, and sealing records.Ensure on-time container dispatch as per vessel cut-off and shipping schedule.Report loading discrepancies and implement corrective actions before dispatch.Preferred Experience2-5 years of experience in export container stuffing operations.Experience in factory stuffing of FCL export containers.Knowledge of export packaging, container loading techniques, and international shipping requirements.Experience in furniture, wooden products industry, ceramics, or manufacturing exports will be preferred.Educational QualificationBachelor's Degree in Commerce,Proficiency in Microsoft Excel, Word, and MS office systems.Key SkillsFurniture Container StuffingContainer Loading PlanningSpace UtilizationPacking List VerificationTeam CoordinationAttention to DetailBenefits:Food providedPaid sick time

We are looking for an Export Import Executive to join our team in Ahmedabad. This role is ideal for individuals with 1 to 3 years of experience in international trade, who are eager to manage global shipments effectively.Key Responsibilities:- Documentation Management: Prepare and manage all shipping documents such as invoices, packing lists, and certificates of origin to ensure compliance with trade regulations.- Customs Clearance Coordination: Liaise with customs authorities and freight forwarders to facilitate smooth customs clearance for imports and exports.- Shipping Arrangements: Book shipments and coordinate logistics with suppliers and carriers to ensure timely delivery of goods.- Trade Compliance Monitoring: Monitor and ensure compliance with international trade laws and regulations to minimize legal risks.- Communication: Maintain effective communication with clients and vendors regarding shipment status, documentation, and any issues that arise.- Data Entry and Record Keeping: Accurately enter data into our management systems and maintain detailed records of all transactions for reference and audits.Required Skills and Expectations:Candidates should have a solid understanding of export and import processes, along with excellent organizational skills. Strong attention to detail and the ability to manage multiple tasks concurrently are essential. The ideal applicant should possess effective communication skills to interact with clients and logistics partners clearly. Proficiency in MS Office and experience with logistics software will be advantageous. A proactive approach to problem-solving and a commitment to meeting deadlines will be key to success in this role.

Job Opening: Export Executive Location: Rajkot

As an Export Executive, your main role will be to manage and facilitate the export process. This involves handling documentation, coordinating with international clients, and ensuring compliance with export regulations.Key Responsibilities:- Prepare Export Documentation: You will be responsible for preparing necessary documents like invoices, packing lists, and shipping bills to ensure a smooth export process.- Coordinate with Freight Forwarders: Collaborate with freight forwarders to arrange shipments and ensure that cargo is dispatched on time.- Communicate with Clients: Maintain regular communication with international clients to address their inquiries and provide updates on their shipments.- Monitor Shipment Status: Track and ensure the timely delivery of shipments, coordinating with various stakeholders to resolve any issues that may arise during transit.- Regulatory Compliance: Ensure that all export activities comply with the relevant laws and regulations, minimizing any risks of delays or penalties.Required Skills and Expectations:- You should have 2 to 4 years of experience in export operations or related fields.- Strong communication skills are essential to interact effectively with clients and partners.- A good understanding of export documentation and shipping procedures is required.- You must be detail-oriented and highly organized to manage multiple shipments and paperwork accurately.- Proficiency in using computers and software related to export management will be beneficial.- Full-time availability and a willingness to work from the office in Sachin GIDC are essential for this role.

We are looking for a motivated and enthusiastic Account Executive to join our team in Surat. This role is ideal for candidates with 0 to 5 years of experience and offers a chance to grow in a dynamic work environment.Key Responsibilities:- Client Relationship Management: Build and maintain strong relationships with clients to understand their needs and provide excellent service.- Sales Support: Assist in the sales process by collecting data and preparing presentations, ensuring that potential clients receive all necessary information.- Account Tracking: Monitor account activity and performance, helping to identify sales opportunities and areas for improvement.- Collaboration: Work closely with other team members and departments to optimize processes and achieve collective goals.- Reporting: Prepare regular reports on account performance and progress, providing insights to support decision-making.Required Skills and Expectations:Candidates should have strong communication and interpersonal skills to effectively engage with clients and team members. A basic understanding of sales and customer service is important. The ideal candidate will be detail-oriented and organized, with the ability to manage multiple tasks efficiently. Proficiency in computer skills, especially in Microsoft Office, is expected. A proactive attitude and a willingness to learn are essential for success in this role. Candidates must be open to working full-time from the office and adapt to a fast-paced environment. Candidates should have completed at least their 12th standard education.

The Export Documentation Executive will be responsible for handling and managing all export documentation processes. This includes preparing and checking shipping documents, coordinating with customs officials, and ensuring compliance with international trade regulations.Key responsibilities include:- Preparing and processing export documentation such as invoices, packing lists, and certificates of origin to ensure smooth shipment of goods.- Coordinating with shipping agents, freight forwarders, and customs officials to schedule shipments and resolve any issues that may arise during the export process.- Ensuring compliance with international trade regulations and maintaining accurate records of all export transactions.Required skills and expectations:- A graduate with 0-2 years of experience in export documentation.- Strong attention to detail and ability to organize and prioritize work effectively.- Excellent communication and interpersonal skills to effectively coordinate with internal and external stakeholders.- Sound knowledge of export procedures, regulations, and documentation requirements.

Handle complete import and export documentation (Invoice, Packing List, BL, AWB, COO, LC documents, etc.).Coordinate with freight forwarders, CHA (Custom House Agents), and shipping lines.Monitor shipment schedules and ensure timely delivery.Ensure compliance with international trade laws and customs regulations.Apply for and manage IEC, RCMC, EPCG, Advance License, etc.Track payments, LC documentation, and bank coordination.Maintain proper records of shipments and documentation.Communicate with overseas clients and suppliers.Handle export incentives and government scheme documentation (if applicable).Prepare MIS reports related to imports and exports.

The Export Executive will be responsible for managing and facilitating the export process of goods to international markets. This entry-level position is ideal for females looking to start their career in international trade.Key Responsibilities:- Coordinate Shipments: Manage the logistics of exporting goods, including scheduling and coordinating shipments to ensure timely delivery.- Document Preparation: Prepare all necessary export documentation, such as invoices, packing lists, and customs forms, to comply with international trade regulations.- Communication with Clients: Maintain effective communication with clients and suppliers to address inquiries, provide shipping updates, and resolve any issues.- Market Research: Conduct research to identify potential markets and analyze competitors, helping the company to expand its international reach.- Compliance Monitoring: Ensure compliance with export laws and regulations, including customs requirements, to minimize risks and delays.- Record Keeping: Maintain accurate records of all export transactions, including shipping documents and client communications, to facilitate audits and reporting.Required Skills and Expectations:- A degree in business, international trade, or a related field is preferred, though not mandatory for candidates with relevant experience.- Strong communication skills are essential, both written and verbal, to interact effectively with clients and customs officials.- Basic knowledge of export procedures and customs regulations is advantageous but not required.- Proficiency in Microsoft Office Suite, particularly Excel, for data management and reporting.- Strong organizational skills and attention to detail to manage multiple tasks efficiently.- A proactive attitude with a willingness to learn and adapt in a dynamic work environment.

- Responsible for compiling and organizing various documents related to the company's operations, transactions, and other activities.- Ensure accuracy and completeness of all documents, verifying information and cross-checking data when necessary.- Coordinate with different departments within the organization to gather necessary documentation and information.- Maintain an efficient filing system for easy access to important documents.- Prepare detailed reports and summaries based on the collected documentation.The ideal candidate for this role should have: - Strong organizational skills and attention to detail to ensure accuracy in document compilation.- Good communication skills to effectively coordinate with various departments and personnel.- Ability to work efficiently in a fast-paced environment to meet tight deadlines.- Basic computer skills, including knowledge of Microsoft Office applications like Word, Excel, and PowerPoint.- Proven ability to handle confidential information with discretion.

Handling international clients and maintaining professional business relationships. Communicating with overseas customers through Email, Whatsapp, and calls for inquiries, orders and follow-ups. Preparing and managing export documentation (invoice, packing list, BL, COO, LC documents, etc.). Processing export orders and coordinating with production, dispatch, and logistics teams. Coordinating with freight forwarders, CHA, and shipping lines for timely shipments. Tracking shipments and sharing dispatch and delivery updates with clients. Monitoring export payments, LC compliance, and coordinating with banks. Maintaining export records, MIS reports, and shipment documentation.Interested

Position Summary:We are looking for a detail-oriented and proactive Export Logistics Executive to manage the end-to-end export shipment process for V H World Exim. The candidate will coordinate with suppliers, freight forwarders, and customs authorities to ensure timely and accurate delivery of goods across international markets.Key Responsibilities: Handle export documentation including invoices, packing lists, BL/AWB, COO, and other customs-related papers. Coordinate with shipping lines, CHA, transporters, and freight forwarders for booking and shipment execution. Track and monitor shipment schedules, ensuring on-time dispatch and delivery. Ensure compliance with international trade regulations and export policies. Manage logistics costs, freight negotiations, and timely payments. Liaise with buyers and internal departments to ensure smooth communication and updates on shipments. Maintain accurate records of export data, shipping details, and inventory movements. Assist in export-related audits and documentation control.Preferred Qualifications: Bachelors degree in Logistics, International Business, or Supply Chain Management. Minimum 15 years of experience in export logistics or shipping coordination. Strong knowledge of INCOTERMS, export procedures, and customs clearance. Proficiency in MS Office and ERP systems. Excellent communication, coordination, and problem-solving skills. Attention to detail and ability to work under tight deadlines.Location:604, Venus Benecia, Besides Khyati Hospital,S.G. Road, Ahmedabad - 380054, Gujarat.

## Job Description: Export Import Executive### Job Title: Export Import Executive### Department: Supply Chain / Logistics / International Business### Location: [rajkot]### Reports To: Export Import Manager / Operations Head---## Job SummaryThe Export Import Executive oversees and coordinates all international trade operations including documentation, logistics, compliance, shipment tracking, and communication with suppliers, freight forwarders, and customs authorities. The role ensures smooth movement of goods across borders while adhering to government rules and company policies.---## Key Responsibilities### 1. Export Import Documentation* Prepare and manage documents such as invoice, packing list, COO, B/L, AWB, LC documents, Insurance, E-way bills etc.* Ensure accuracy and compliance with customs regulations.* Coordinate with banks for LC negotiation and related documentation.### 2. Shipment Coordination* Plan and track shipments via sea, air, and land.* Coordinate with freight forwarders, transporters, customs brokers, and warehouse teams.* Monitor shipment schedules and ensure timely delivery.### 3. Compliance & Regulations* Ensure compliance with DGFT, Customs, RBI, and other government bodies.* Handle export incentives like MEIS/RODTEP/Advance License/EPCG (if applicable).* Maintain HS codes and knowledge of international trade regulations.### 4. Vendor & Client Coordination* Communicate with overseas suppliers and customers regarding shipments, delays, or documentation issues.* Handle customer inquiries and resolve operational issues promptly.### 5. Data Management & Reporting* Maintain shipment records, trackers, MIS reports.* Update management on shipment status, delays, and cost optimization.---## Required Skills & Qualifications* Bachelor s degree in International Business, Supply Chain, Commerce, or related field.* 1 - 3 years of experience in export import operations (depending on role level).* Strong knowledge of customs documentation, Incoterms, LC, CHA coordination.* Proficiency in MS Office and ERP systems.* Excellent communication and negotiation skills.* Ability to handle pressure and multitask.---## Preferred Skills* Knowledge of DGFT applications and EXIM policies.* Experience with global logistics and freight negotiations.* Understanding of international payment terms.

About the RoleThird Wave Ruggedtech Pvt. Ltd. is looking for a motivated Logistics Executive to join our Supply Chain & Logistics team in Gandhinagar. The role involves handling logistics coordination for import, export, and domestic shipments including documentation and dispatch operations. This is an excellent opportunity for freshers who want to build a strong foundation in logistics and supply chain management within a fast-growing technology company.Key Responsibilities:Coordinate and prepare documents for the inward and outward movement of materials, parts, and finished products.Prepare dispatch documents, including invoices, delivery challans, and shipment details.Track consignments and follow up with courier or transport partners for timely delivery.Support service teams with spare parts logistics and returns.Assist in stock audits, physical verification, and monthly inventory reports.Communicate with vendors, clients, and internal teams to ensure smooth logistics operations.

Responsibilities:1. Prepare and coordinate all export documentation such as invoices, packing lists, bills of lading, and certificates of origin.2. Manage the export process from start to finish, including customs clearance and transportation.3. Develop and maintain relationships with international customers and vendors to facilitate smooth transactions.4. Negotiate prices and terms with overseas suppliers and clients to maximize efficiency and profitability.5. Monitor market trends and competition to identify potential opportunities for expansion.

Coordinate the export of goods and services, including arranging transportation, customs clearance, and deliveryEnsure compliance with export regulations, including obtaining necessary licenses and permitsMonitor international market trends and conditions, and make recommendations to management regarding export opportunitiesPrepare and manage export documentation, including invoices, bills of lading, and customs declarationsNegotiate export contracts, prices, and terms with customers and suppliersManage the resolution of any issues or disputes that arise during the export processPrepare export reports and analyses, and provide regular updates to management regarding export activities and performanceFamiliarity with Microsoft Office and other productivity toolsExcellent communication and interpersonal skills

Working Profile :Working of GSTR 1 (include Verification of shipping bill on ice-gate Portal and Reconciliation with TB and reconciliation with E-waybill and E-Invoice data)Working of GSTR 3BReconciliation of GSTR2B Vs BOOKRCM Calculation, GST Payment challan preparation and processMonthly Closing entry in books for GST related activityFollow-up for ITC Credit with suppliers / stores/PDMerchant Export documentationData preparation for Annual Return GSTR 9Assessment related Data.