Admin Coordinator Fresher Jobs in Guwahati

As an Airport Administrative Executive in Guwahati, your primary role will involve supporting the day-to-day operations of airport administration. You will be required to handle various tasks essential for smooth functioning within the airport environment.Key Responsibilities:- Administrative Support: Assist in daily office tasks, including filing, data entry, and managing correspondence to ensure efficient operations.- Customer Interaction: Engage with passengers and visitors, providing information and assistance to enhance their experience at the airport.- Team Coordination: Work closely with various teams to ensure seamless communication and collaboration among different departments.- Documentation: Maintain accurate records and reports related to airport activities and transactions, helping with compliance and auditing processes.- Problem-solving: Address inquiries and resolve any issues raised by passengers or staff, ensuring timely and effective solutions.Required Skills and Expectations:Candidates should have a minimum education level of 10th grade and be open to an experience range from fresh graduates to those with up to six years of experience. Strong communication skills are essential for effectively interacting with passengers and colleagues. You should be organized and able to manage multiple tasks efficiently. A proactive attitude in seeking solutions and assisting customers will be highly valued, along with the ability to work well in a team-oriented environment.

- Data Entry and Record Keeping: Input and maintain accurate guest information, reservation details, and financial records in the hotels systems.- Administrative Support: Assist in handling daily administrative tasks such as managing emails, processing documents, and organizing files for different hotel departments.- Reservation Management Assistance: Support the front office team with reservation updates, cancellations, and changes by maintaining and updating guest records.- Billing and Invoicing: Assist with generating invoices, processing payments, and maintaining accurate billing records for guest transactions.- Inventory Management: Help track and manage the inventory of hotel supplies (e.g., stationary, linens, etc.), ensuring proper stock levels.- Report Preparation: Assist in preparing daily, weekly, or monthly operational reports, including occupancy rates, revenue reports, and other relevant metrics.- Document Filing and Organization: Maintain and organize physical and digital files, ensuring that all documents are easily accessible and up-to-date.- Support for Accounting: Help the accounting department with basic tasks such as filing receipts, processing payments, or reconciling accounts.- Coordination with Other Departments: Assist in coordinating communication between departments, relaying important information regarding room availability, guest requests, or supply needs.- Handling Guest Complaints (Indirectly): Provide back-office support in resolving any discrepancies or issues related to guest billing, reservation errors, or service requests.- Data Analysis: Help with collecting and analyzing data related to hotel performance (e.g., occupancy rates, revenue), and prepare insights for management.- Hotel Software Management: Use hotel management software for updating guest records, reservations, and generating reports as per the department's requirements.

- Guest Reception and Check-in/Check-out: Greet and welcome guests, assist them with check-in/check-out, and ensure that their stay starts and ends smoothly.- Handling Guest Inquiries: Answer guests questions, provide information about hotel services, facilities, and local attractions, and assist with any special requests.- Reservation Management: Assist with managing guest reservations, ensuring that the system is updated, and helping with any booking modifications or cancellations.- Phone and Email Management: Handle phone calls, redirect inquiries to the relevant departments, and respond to emails regarding reservations or guest concerns.- Guest Requests and Complaints: Address guest requests and complaints promptly, either resolving them directly or escalating them to higher authorities when necessary.- Check and Maintain Guest Records: Ensure all guest information is correctly entered into the system and updated during their stay. Maintain confidentiality of guest data.- Front Desk Operations: Keep the front desk area neat and organized. Ensure the front desk supplies (forms, brochures, maps) are always well-stocked and available for guests.- Billing and Payment Handling: Assist in processing payments, handling cash and credit card transactions, and generating accurate bills for guests.- Assisting with Room Assignments: Allocate rooms to guests as per availability, preferences, and booking details, ensuring they are happy with their accommodation.- Coordinating with Other Departments: Communicate guest needs to other departments such as housekeeping, room service, and maintenance to ensure a seamless guest experience.- Guest Check-out Process: Assist guests with check-out procedures, ensuring any outstanding charges are settled and that they leave with all necessary documentation (e.g., receipts).

- Greet clients, visitors, and guests in a professional and friendly manner, ensuring a positive first impression of the company.- Answer phone calls, screen calls, and route them to the relevant department or personnel.- Respond to client inquiries and emails, providing basic information or forwarding detailed queries to the appropriate team members.- Schedule and coordinate appointments, meetings, and consultations for clients with the relevant accountants or tax professionals.- Maintain an organized calendar, ensure no scheduling conflicts, and send reminders to clients and staff about upcoming meetings.- Receive and manage client documentation, ensuring it is logged accurately and directed to the correct department.- Assist with client billing inquiries, ensuring timely communication of payment due dates and outstanding balances.- Ensure the front desk area is stocked with necessary office supplies, including forms, brochures, and client-facing materials.- Sort, distribute, and manage incoming mail, packages, and other deliveries, ensuring they reach the appropriate department or personnel.- Assist with the preparation of client-facing documents, forms, and reports, ensuring they are accurate, organized, and presentable.- Safeguard sensitive client information, ensuring confidentiality is maintained at all times in accordance with company policies and legal requirements.- Maintain a clean and organized front desk and reception area, ensuring that it remains presentable and professional.- Develop a rapport with clients and visitors, providing excellent customer service and ensuring their needs are met efficiently.- Oversee the booking and preparation of conference rooms and meeting spaces, ensuring all necessary equipment (projectors, whiteboards, etc.) is available and set up.- Manage multiple tasks simultaneously, including answering phone calls, greeting clients, scheduling meetings, and handling administrative duties.

1. Assist the operations team with day-to-day activities, ensuring smooth and efficient processes within the company.2. Collect and organize operational data for analysis, including performance metrics, resource utilization, and project outcomes.3. Provide administrative support in coordinating meetings, calls, and communication between clients and internal teams.4. Assist in documenting standard operating procedures (SOPs), workflows, and other operational guidelines.5. Support project managers and senior consultants in coordinating project tasks, setting up timelines, and ensuring project deliverables are met.6. Support in monitoring the quality of services provided to clients, ensuring compliance with internal standards and external regulations.7. Assist in improving internal communication channels between different departments (e.g., sales, finance, HR, and consulting teams).8. Conduct research on industry trends, competitor offerings, and new technologies that could impact the companys operations.9. Participate in process improvement initiatives by identifying inefficiencies and suggesting solutions to streamline operations.10. Participate in training sessions and workshops to develop a deeper understanding of company operations and the consultancy industry.11. Assist in gathering and analyzing client feedback to identify areas of improvement in service delivery.12. Provide general administrative support, such as scheduling meetings, managing calendars, maintaining files, and organizing documents.13. Help monitor resource allocation, track operational costs, and ensure that resources are being utilized effectively across various projects.14. Assist the operations team in identifying potential risks to project timelines, budgets, or quality.