Front Office Executive Job Vacancies in Maharashtra

Key ResponsibilitiesSourcing & Vendor ManagementVendor Sourcing & Evaluation: Identify, evaluate, and onboard reliable vendors and suppliers for raw materials, engineering components, consumables, or office supplies.Negotiation & Costing: Negotiate competitive pricing, credit terms, delivery schedules, and quality standards with suppliers to optimize procurement costs.Vendor Performance Tracking: Maintain regular communication with suppliers to monitor order fulfillment, delivery lead times, and quality compliance.Purchase Orders & Inventory ControlPO Processing: Prepare, verify, and issue purchase orders (POs) based on indents received from production, store, or administrative departments.Material Tracking & Delivery: Coordinate with logistics providers and suppliers to ensure on-time delivery of ordered materials to the warehouse or factory floor.Stock Reconciliation: Collaborate with inventory and stores teams to monitor stock levels, reconcile purchase ledgers, and manage incoming material inspection logs in MS Excel or ERP systems.

We are seeking a Front Office Executive to be the first point of contact for our clients and visitors in Pune. The ideal candidate will ensure a welcoming atmosphere while managing administrative duties efficiently. Key Responsibilities:- Greeting Visitors: Welcome clients and guests warmly, making them feel comfortable and directing them appropriately.- Handling Calls: Answer and direct incoming phone calls promptly, providing information as needed and ensuring smooth communication.- Managing Appointments: Schedule and manage appointments for the team, ensuring effective use of calendars and facilities.- Administrative Support: Assist with various office tasks, including filing, data entry, and managing correspondence, to keep operations running smoothly.- Maintaining the Reception Area: Keep the front office neat and organized, ensuring a professional appearance at all times.

We are seeking a motivated and dynamic Front Office Executive to join our team in Mumbai. This role is ideal for fresh graduates or individuals with up to three years of experience who possess excellent communication skills and a friendly demeanor.Key Responsibilities:- Reception Duties: Greet and assist visitors, ensuring a warm and professional welcome to all. Manage phone calls and direct inquiries to the appropriate department.- Administrative Support: Assist in managing schedules, appointments, and meetings for team members. Handle correspondence, both electronically and physically, to maintain organization and efficiency.- Office Coordination: Maintain an orderly front office environment by ensuring that supplies are stocked and the reception area is clean and presentable. Collaborate with other departments to support office initiatives.- Customer Service: Address client needs and provide information accurately. Demonstrating empathy and understanding while resolving any concerns is crucial.Required Skills and Expectations:The ideal candidate should hold a graduate degree and have a strong command of both written and spoken English. Excellent interpersonal skills are essential, along with the ability to multitask and adapt in a busy work environment. Attention to detail, professionalism, and a positive attitude are vital for success in this role. Proficiency in basic computer applications is expected, with a willingness to learn new systems as needed. This position requires the ability to work full-time from the office and a strong desire to provide exceptional service.

We are looking for a dedicated and friendly Front Office Executive to join our team in Thane West for a professional day Spa. This full-time position is perfect for someone who enjoys interacting with people and providing excellent customer service.Key Responsibilities:1. Greeting Visitors: You will be the first point of contact for guests and clients, ensuring they feel welcomed and comfortable throughout their visit.2. Handling Calls: You will answer incoming calls, transfer them to the appropriate departments, and take messages when necessary, maintaining clear communication.3. Maintaining Records: You will manage visitor logs and maintain office records, ensuring all information is accurate and up to date.4. Administrative Support: You will assist with various administrative tasks, such as filing, data entry, and scheduling appointments, supporting the smooth running of the office.5. Coordinating Meetings: You will help organize meetings, prepare meeting rooms, and ensure any necessary materials are ready for attendees.Required Skills and Expectations:We seek a female candidate with a positive attitude and strong communication skills. You should have at least a 10th-grade education and be comfortable working in a fast-paced environment. Attention to detail, excellent organization, and the ability to multitask are essential. A friendly demeanor and a willingness to learn are crucial for success in this role. Prior experience in a front office or customer service role is a plus but not mandatory.

We are looking for a dedicated Front Office Executive to join our team in Anandwalli. This part-time position is ideal for recent school graduates seeking to start their careers in a professional environment. Key Responsibilities:- Greeting Visitors: Welcome clients and guests courteously, creating a positive first impression of our organization.- Managing Phone Calls: Handle incoming and outgoing calls, directing them to the appropriate departments while maintaining a professional demeanor.- Scheduling Appointments: Assist in organizing and maintaining schedules for meetings and appointments, ensuring efficient use of time for the team.- Maintaining Office Supplies: Monitor and manage office supplies inventory, placing orders as necessary to keep operations running smoothly.- Assisting with Administrative Tasks: Provide general administrative support, which may include data entry, filing documents, and responding to emails.Required Skills and Expectations:- Communication Skills: Strong verbal and written communication skills are essential for effective interaction with clients, visitors, and team members.- Organizational Skills: Ability to manage multiple tasks efficiently and prioritize work effectively in a busy office environment.- Technical Proficiency: Basic knowledge of computer applications such as MS Office (Word, Excel) is necessary for various tasks and documentation.- Professionalism: A friendly and professional attitude is crucial, as this role represents the face of the organization.- Team Player: Must be willing to collaborate with others and contribute positively to the office atmosphere. This position is an excellent opportunity for individuals seeking to develop their skills in a supportive professional setting.

As a Front Office Executive, you will play a vital role in the daily operations of our office. Your main responsibility will be to manage the front desk and ensure a welcoming environment for visitors and staff.Key Responsibilities:- Greet and Assist Visitors: You will be the first point of contact for clients and guests, providing them with a friendly welcome and guiding them to the appropriate departments or personnel.- Manage Incoming Calls: You will handle phone inquiries, transferring calls to the relevant staff and taking messages when necessary to maintain smooth communication flow.- Maintain Reception Area: You will ensure that the front office area is clean, organized, and presentable, contributing to a professional atmosphere.- Schedule Appointments: You will assist in coordinating meetings and appointments for staff, ensuring that schedules are managed effectively.- Handle Administrative Tasks: Tasks may include managing correspondence, maintaining office supplies, and performing basic clerical duties to support the team.Required Skills and Expectations:The ideal candidate should have a bachelor's degree (B.A, B.B.A, B.Sc, or a relevant professional degree) and 2 to 7 years of experience in a similar role. Strong communication skills are essential, as you will need to interact with various stakeholders. You should be proficient in office software and have good organizational abilities to manage multiple tasks efficiently. A friendly demeanor and a professional attitude are necessary to create a positive first impression.

Only Female Must Applyjob Location: Lower Parel (candidates Staying Close By Required)position: Front Office Executive / Receptionist experience: 3 Yrs +ctc: 25k - 35k (depends On Experience)working Days: Monday to Saturday 10am -7pm Requirement:excellent Communication, Interpersonal, and Organizational Skills.pleasing Personality and Professional Approachjdoversee all Front Office Operations and Ensure Exceptional Etiquettehandle Phone Calls Proficiently and Email Drafting.handle Inquiries, Requests, and Complaints in a Professional Mannerperforming Basic Admin Duties Including Printing, Scanning, Sending Emails, Etc.handling Documentation Work.maintain Proper Coordination with Employees.general Office Admin Dutiesfluent Communication Skill (english, Hindi)

We are seeking a Front Office Executive based in Mumbai to serve as the first point of contact for our clients and visitors. The ideal candidate will have 1 to 3 years of experience in a related role and a graduate degree, with a preference for female applicants.Key Responsibilities:- Greeting Visitors: Welcome clients and guests with a friendly and professional demeanor, ensuring a positive first impression.- Handling Calls: Answer and direct phone calls promptly, taking messages when necessary, and providing relevant information to inquiries.- Scheduling Appointments: Manage appointment calendars for executives by scheduling meetings and ensuring all necessary arrangements are made in advance.- Managing Office Supplies: Monitor and maintain office supplies, placing orders as needed to ensure the front office runs smoothly.- Assisting with Administrative Tasks: Support other departments with administrative tasks, including filing, data entry, and document preparation when required.Required Skills and Expectations:The ideal candidate should have strong communication skills, with the ability to interact effectively with diverse personalities. Organizational skills are essential for managing multiple tasks efficiently. Proficiency in office software such as MS Office is preferred, along with a professional attitude and appearance. The candidate must be detail-oriented and capable of maintaining confidentiality in sensitive situations. A proactive approach to problem-solving and a desire to contribute positively to the office environment are highly valued.

Company DescriptionSmilePRO Dental Care, based in Pune's Model Colony, is a trusted provider of high-quality dental services. Specializing in implantology, digital dentistry, full-mouth rehabilitations and cosmetic dentistry. The clinic is dedicated to delivering exceptional care. SmilePRO also focuses on dental tourism, attracting patients from around the globe. The clinic is committed to offering personalized and effective dental solutions to all its patients. For more information, contact +91 9595670092.Role DescriptionThis is a full-time on-site position located in Pune for a Front Desk Executive(Mon- Sat, 9am -1pm, 5-9pm). The role involves managing receptionist duties, handling phone calls and schedules, and ensuring smooth front desk operations. The Front Desk Executive will provide excellent customer service, greet visitors, manage appointments, and assist with inquiries to enhance the overall patient experience.QualificationsStrong interpersonal skills and a customer-oriented mindsetTally/ Handling accounting alongwith stock management skills would be preferableProficiency in phone etiquette and receptionist dutiesEffective communication and customer service abilitiesAbility to multitask and manage time effectivelyAttention to detail and a professional demeanorPrior experience in a similar role is advantageousBasic knowledge of dental or healthcare services is a plusFluency in English; additional languages are beneficial

Greet clients and visitors with a positive, helpful attitude.Assisting clients in finding their way around the office.Announcing clients as necessary.Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.Preparing meeting and training rooms.Answering phones in a professional manner, and routing calls as necessary.Assisting colleagues with administrative tasks.Performing ad-hoc administrative duties.Answering, forwarding, and screening phone calls.Sorting and distributing mail.Hiring, managing, and developing the junior administrative team.Provide excellent customer service.Scheduling appointments.

Job description:Job Title: Front Desk Cum Admin (Female)Department: AdministrationLocation: BhiwandiReporting To: HR ManagerCandidates can share resume on WhatsApp - 8657005459 (HR Abhinandan Rai )Job Summary:The Front Desk Cum Admin Executive is responsible for handling front office operations, managing reception duties, and supporting day-to-day administrative activities to ensure smooth office functioning and a professional company image.Key Responsibilities:Front Office Management:Greet and welcome visitors, clients, and guests in a professional manner.Handle incoming calls, emails, and correspondence efficiently.Maintain visitor records and ensure the reception area is clean and presentable.Manage courier, incoming and outgoing mail, and deliveries.Administrative Support:Assist in general office administration such as stationery, housekeeping, and office maintenance.Coordinate with vendors for office supplies and services.Support HR and Admin departments in documentation, filing, and record-keeping.Handle travel arrangements, hotel bookings, and meeting room scheduling.Assist in organizing company events, meetings, and staff activities.Other Responsibilities:Maintain confidentiality and professionalism at all times.Support management with any additional administrative tasks as required.Skills & Competencies:Excellent communication and interpersonal skillsPleasant personality and professional appearanceStrong organizational and multitasking abilitiesGood knowledge of MS Office (Word, Excel, Outlook)Ability to handle front desk and admin responsibilities independentlyQualifications & Experience:Bachelors degree in any discipline (preferred).4-8 years of experience in front office or administrative roles.Experience in an interior design or corporate setup will be an added advantage.Key Attributes:Smart, confident, and well-groomed personalityPositive attitude and customer-service orientationAttention to detail and time management skillsJob Types: Full-time, PermanentBenefits:Food providedProvident FundWork Location: In personDuty time - 9 am to 6 pm (Monday - Saturday )Salary - 3LPA - 4LPA

Apeejay Education requires Front Office cum Admission Counsellor for its School located at Navi Mumbai.Summary of Job : The incumbent will be the first point of contact . She will be responsible for handling walk-ins (Parents/visitors), attending calls, queries, managing the front office etc.Job Responsibilities:Providing administrative support to school principals by managing various administrative activities and follow ups ad requiredCoordinating school events such as parent meetings, school plays, and field tripsCollecting and distributing mail and messages to teachers and staff membersMaintaining visitor Registers, answering their queries and keeping record .Ensure Regular follow up happens on queries and updating in recordTransferrin calls to appropriate department.Receiving, processing, and responding to admin related paperwork such as enrollment forms, disciplinary notices, and letters from parents or guardiansResponsible for keeping all the stationary items up to dateResponsible for upkeep of Reception AreaADMISSIONS:-Cold Calling / converting walk in leads to admissionsRegular follow up with parents and updating the tracker on regular basisFixing up appointments with Principal for further closureDaily updating on CRM softwareJob Knowledge (Prerequisite)Proven working experience as a Front Office & admission counsellorConvincing abilitiesExcellent interpersonal skillsAptitude in decision-makingHandling EPABX systemIf interested, please email your cv at taranmeet.kaur@apeejay.com .

Front Officeknowledge of Computerlanguageenglish Hindi

Job Description: Front Desk Management: Greeting visitors, answering phones, taking messages, directing calls, and managing incoming and outgoing mail and packages.

Key Responsibilities:Greet and assist students, parents, and visitors with professionalism and courtesy. Handle incoming calls, respond to inquiries, and provide accurate information about courses, schedules, and institute policies. Maintain records of student walk-ins, inquiries, and admissions. Manage front desk operations including student/visitor logbooks. Ensure the reception area is well-maintained and presentable at all times.

Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)Greet and welcome guestsAnswer questions and address complaintsAnswer all incoming calls and redirect them or keep messagesReceive letters, packages etc. and distribute themPrepare outgoing mail by drafting correspondence, securing parcels etc.Check, sort and forward emailsMonitor office supplies and place orders when necessaryKeep updated records and filesMonitor office expenses and costsTake up other duties as assigned (travel arrangements, schedules etc.)Requirements and skillsProven experience as front desk representative, agent or relevant positionFamiliarity with office machines (e.g. fax, printer etc.)Knowledge of office management and basic bookkeepingExcellent knowledge of MS Office (especially Excel and Word)Strong communication and people skillsGood organizational and multi-tasking abilitiesProblem-solving skillsCustomer service orientationHigh School diploma; additional qualifications will be a plus

Key ResponsibilitiesAdministrative SupportManage front-office operations, visitor handling, and telephone communications.Prepare, maintain, and organize office documents, reports, and correspondence.Schedule meetings, appointments, and coordinate travel arrangements when required.Handle data entry, filing, record management, and document control activities.Support procurement of office supplies and monitor inventory levels.Assist management with administrative projects and daily operational requirements.

Key ResponsibilitiesWelcome visitors, clients, and candidates in a professional and courteous manner.Manage incoming and outgoing telephone calls and direct inquiries appropriately.Maintain visitor records and ensure compliance with security procedures.Schedule appointments, meetings, and conference room bookings.Handle incoming and outgoing mail, courier services, and office correspondence.Maintain reception and waiting areas in a clean and organized manner.Coordinate with administration, HR, and facility teams for office-related requirements.Assist with employee onboarding documentation and administrative processes.Manage office stationery and supplies inventory.Support travel bookings, event coordination, and meeting arrangements as required.Maintain records, databases, and filing systems accurately.Ensure excellent customer service for visitors and employees.

We are looking for a friendly and organized Front Desk Executive in Nashik who can create a welcoming environment for our clients and visitors. This is a full-time position, and we encourage freshers who have completed their 12th grade to apply.Key Responsibilities:- Greet Visitors: Welcome guests with a warm smile and provide them with the necessary assistance, ensuring a positive first impression.- Manage Phone Calls: Answer incoming calls promptly and direct them to the appropriate departments or personnel, maintaining clear communication.- Schedule Appointments: Organize and manage appointments and meetings for staff, ensuring that the office runs smoothly and efficiently.- Maintain Records: Keep accurate records of visitors, phone calls, and appointments, helping the team track important interactions and schedules.- Assist with Administrative Tasks: Support the office team with general administrative tasks, contributing to a collaborative work environment.Required Skills and Expectations:- Strong communication skills are essential. The ability to convey information clearly and politely is crucial for this role.- Basic computer skills are necessary for managing schedules, emails, and record-keeping.- A positive attitude and friendly demeanor are important, as this role involves constant interaction with clients and colleagues.- Good organizational skills are important to juggle multiple tasks effectively and maintain an organized workspace.- A professional appearance and behavior are expected at all times to represent the company positively.

Job Description: Administrative Support: Maintaining office supplies, managing schedules, coordinating meetings, organizing files, and performing data entry tasks.