Documentation Executive Female Jobs in Ahmedabad

Job description:Female Office Assistant Audit Documentation & Administration About the Role We are seeking a detail-oriented and organized Female Office Assistant to support administrative operations with a primary focus on audit documentation, compliance record management, and office coordination. The ideal candidate will ensure accurate data handling, proper document control, and timely completion of tasks related to verification and certification processes.This role requires strong organizational skills, proficiency in MS Office (especially Excel), and the ability to follow structured procedures independently after training.Key ResponsibilitiesPerform accurate data entry and maintain well-structured digital and physical filing systems.Prepare, format, and update Excel sheets, reports, templates, and official documentation.Assist in compilation and preparation of documents for verification, certification, and compliance audits.Maintain document control systems including version tracking and record traceability.Monitor timelines, plan schedules, and support team members in meeting deadlines.Manage reminders, task tracking, and regular follow-ups.Handle phone coordination and inquiry follow-ups with internal departments, vendors, and customers.Provide general administrative support for smooth office operations.Required Skills & CompetenciesGood written and verbal communication skills.Proficiency in MS Excel and MS Word.Strong documentation and organizational abilities.Ability to understand English technical or procedural documents.High attention to detail and accuracy.Good time management skills.Preferred QualificationsBasic understanding of audit documentation or certification processes.Ability to work independently after training.Willingness to follow structured systems and company procedures.Work LocationIn-person (Office-based role)Job Type: Full-timeWork Location: In person

Job DescriptionJob TitleAdministrative ExecutiveCompanyZedtech Water Solution Pvt Ltd.JobDescriptionWe seek an organized and proactive Admin Executive to manage day-to-day administrative tasks and support smooth office operations.SrNo.Work1Handle incoming calls, emails, and inquiries from vendors and clients2Coordinate with store, accounts, and production departments3Good knowledge of Microsoft Word, Excel, and email communication,4Handle office documentation and filing5Attention to detail and problem-solving skillsRequirements1. Smooth Communication2. Responsibility and task-driven3. Excellent time management skills and ability to multitask 4. Good communication and computer skills (MS Office)QualificationGraduate with good communication and computer skills (Excel, Word)Experience 2-3 years of ExperienceWorkLocationPhysicalSalary17,000 to 22,000 (including Performance and Continuity Incentive)About UsOne of the prominent brands in domestic water industry, we are leading suppliers of domestic as well spares and system.LocationSarkhej AhmedabadTimingfull timeGenderPreferences to Female

We are looking for a highly skilled and confident female professional to handle international inquiries and sales operations related to aluminium scrap trading.Key Responsibilities:-Handle and respond to B2B international inquiries-Build and maintain relationships with overseas buyers-Coordinate export documentation and shipping process-Follow up on leads and close international deals-Ensure client satisfaction and timely communicationRequirements:-Proven experience in international trade/sales (preferably in metals or scrap but necessary )-Strong communication and negotiation skills in English ( IMP skill )-Knowledge of export documentation, incoterms, and logistics-Smart, professional, and self-motivatedbetter if you have :- Experience in aluminium or non-ferrous metal industry ( others)- Fluent in additional languages is a plus

WE REQUIRE SMART EXPERIENCE FEMALE FOR ADMINISTRATIVE POSITION .

Oversees the daily operations of an office, managing facilities, supplies, equipment, and coordinating administrative tasks for the entire team.Works closely with high-level executives, providing administrative support, managing calendars, coordinating travel arrangements, and handling confidential information.Respond to calls and emails within the stipulated time or forward them to wherever necessary. Answer all queries professionally as per the Standard Operating Procedures (SOP). Maintain a record of visitors/calls and follow appropriate security procedures. Coordinate office operations by supervising office staff and maintaining office systems.

Exporters should seriously consider having the freight forwarder handle the formidable amount of documentation that exporting requires; freight forwarders are specialists in this process. The following documents are commonly used in exporting; which of them are actually used in each case depends on the requirements of both our government and the government of the importing country.

Handle Import shipments from various foreign countries and coordinate with logistics agency and custom agentCoordinate with customer for their order requirements and prepare the required paperworkGood communication skills( English, Gujarati, Hindi)

Job Description: 1. Preparing Pre-shipment and Post shipment Documentation.2. Preparing Sample Documentation, tracking and follow-up with marketing team3. Coordination with Freight Forwarder and CHA regarding Container booking, availability, vessel schedule, shipping bill filing, BL, and other documentation.4. Follow-up with Plant regarding goods preparation, packaging, stuffing schedule etc.5. Preparing product labels, arranging samples for lab testing etc.6. Coordination with marketing executive regarding approval of export draft copies from buyer7. Contacting to Pest Control Agency for container fumigation, completing E-sealing process, E-way bill etc.8. Collection of all documents timely, arranging courier pick-up and updating tracking details to concern person.9. Payment Confirmation from accounts, completing BRC and filling returns of APEDA, Spice board, GST etc.10. Preplanning for all certificate renewals and audits on time and completing the procedure. Proper coordination with Certification Bodies. 11. Keeping records of all export shipments

Achieving Sales Target Co-ordination with all departments within the organization to meet the customer requirements Proactively following up with leads generated by Sales Team Answering the potential customers questions and sending additional information on email or any other media suggested by customer Updating self with upgraded products & services of the company Managing the database to a high degree of accuracy to ensure targeted marketing activity to generate new business Strong follow-up with team members & Clients Keeping track of leads in order to ensure sales opportunities & business Updating CRM software on a regular basis with data & facts Inviting potential customers to marketing events / experience centers Keeping records of all sales activity, including information about potential clients, previous discussions with clients about their needs and information resulting in sales Taking care of customer needs and coordinating with respective department to ensure that ordered goods are delivered on time Providing customers with product recommendations based on their needs and requirements Arranging meetings, demoing and explaining product features to customers, pursuing sales inquiries made by prospective clients via website, chats, emails, and incoming calls Creating and maintaining a sales pipeline that reflects the sales process and prospects.

Must be 5+ years of management experience in sales and be from freight forwarding in the region. Responsible for all sales and business development duties including calling on account to increase revenue and profit. ocean & air freight sales experience highly preferred.

Handle Import shipments from various foreign countries and coordinate with logistics agency and custom agentCoordinate with customer for their order requirements and prepare the required paperworkGood communication skills( English, Gujarati, Hindi)