Executive Assistant Jobs

EXECUTIVE ASSISTANT TO MANAGING DIRECTOR (MD)Location: Belapur, Navi Mumbai, MaharashtraIndustry: Real Estate / Property DevelopmentExperience: 5-7 YearsQualification: Graduate in any disciplineSalary: 45,000 per month onwards, depending on experience, skills and interview performanceEmployment Type: Full-timeJOB SUMMARYWe are looking for a highly organized, proactive and professional Executive Assistant to the Managing Director (MD) to provide executive, administrative and business coordination support.The candidate will work closely with the Managing Director, Business Heads, CFO Office, Project Development Teams and other senior stakeholders to ensure effective coordination, timely follow-ups and smooth execution of key business activities.The ideal candidate should have prior experience supporting a MD/CEO/CXO, excellent communication and coordination skills, strong proficiency in MS Office, and the ability to manage multiple priorities with confidentiality and discretion.KEY RESPONSIBILITIESExecutive & Business Support Manage the MD's calendar, appointments, meetings and daily schedule. Coordinate with Business Heads, Functional Heads, CFO Office and Project Teams on key business initiatives. Follow up with internal and external stakeholders to ensure timely completion of tasks and deliverables. Prepare business briefs, reports, presentations and information required by the MD. Conduct research, data analysis and market/comparable analysis to support business decisions. Monitor important business initiatives and ensure timely follow-up and execution.MIS & Reporting Collect, consolidate and analyze business and project-related data. Prepare MIS reports, business updates, project performance reports and management dashboards. Prepare PowerPoint presentations and reports for the MD and Senior Leadership Team. Track project milestones, timelines, pending actions and key deliverables. Highlight delays, risks, gaps and important matters requiring management attention.Meetings & Follow-ups Schedule and coordinate internal and external meetings. Prepare meeting agendas and supporting documents when required. Prepare Minutes of Meetings (MOM) and maintain action trackers. Follow up with concerned teams and stakeholders until action items are closed.Travel & Logistics Plan and coordinate the MD's domestic and international business travel. Manage flight bookings, hotels, transportation, appointments and travel itineraries. Coordinate meetings and business appointments during travel. Valid passport is mandatory. Candidate must be willing to travel nationally and internationally, including short-notice travel as required.Finance & Administrative Coordination Coordinate with the CFO Office and Finance team on required business and financial follow-ups. Follow up on bills, vouchers, expenses, payments and related documentation. Support coordination for periodic financial and business reporting. Assist in identifying cost optimization and operational efficiency opportunities. Handle emails, letters, official correspondence and other administrative requirements on behalf of the MD. Maintain confidentiality of sensitive business and financial information.Stakeholder Management Act as a coordination point between the MD and internal/external stakeholders. Coordinate with Finance, Legal, HR, Projects, Sales & Marketing and other functions. Liaise with consultants, advisors, vendors, suppliers, group companies and business partners. Ensure effective communication and coordination across departments.Project & Process Coordination Support monitoring of key real-estate projects and strategic initiatives. Track project progress, deadlines, dependencies and pending decisions. Proactively flag risks, delays and bottlenecks to the MD. Support development of structured trackers and workflows to improve business execution. Ensure management decisions and assigned tasks are followed through to closure.CANDIDATE PROFILE Graduate in any discipline. 5-7 years of relevant experience as an Executive Assistant. Prior experience supporting a MD, CEO, CXO or senior leadership is preferred. Experience in Real Estate, Property Development or Infrastructure will be an advantage. Strong proficiency in MS Excel, PowerPoint and Word. Good analytical, reporting and presentation skills. Excellent verbal and written communication skills. Strong stakeholder management and interpersonal skills. Ability to manage multiple priorities and work under tight deadlines. Strong follow-up, coordination and execution skills. Professional, presentable, proactive and solution-oriented. Ability to handle confidential information with maturity and discretion.MUST-HAVE REQUIREMENTS Valid Passport - Mandatory. Willingness to travel nationally and internationally. Comfortable with short-notice business travel when required. Experience working directly with senior management, MD, CEO or CXO. Strong MS Office and communication skills. Excellent organizational and follow-up abilities.KEY SKILLSExecutive Assistance MD/CEO Support Business Coordination MIS Reporting MS Excel PowerPoint Calendar Management Stakeholder Management Project Coordination Travel Management Market Research Communication Follow-up Administrative CoordinationCOMPENSATION & LOCATIONSalary: 45,000 per month onwards, based on experience, skills and interview performance.Location: Belapur, Navi Mumbai, Maharashtra.

We are seeking a skilled Executive Assistant to provide support in daily administrative tasks. The ideal candidate will have experience in office management and possess excellent organizational skills.Key Responsibilities:- Administrative Support: Assist management with daily tasks such as scheduling meetings, managing calendars, and handling correspondence to ensure smooth operations.- Document Management: Prepare and organize documents for meetings, presentations, and reports to facilitate effective communication within the team.- Communication Liaison: Serve as the primary point of contact between executives and other staff members, conveying important messages and ensuring timely responses.- Project Coordination: Help coordinate special projects and initiatives, tracking progress and providing updates to ensure deadlines are met.- Office Organization: Maintain an efficient office environment by organizing files, managing supplies, and overseeing office logistics.Required Skills and Expectations:The successful candidate should have 1 to 5 years of experience in an administrative role. Strong communication skills, both written and verbal, are essential. Proficiency in Microsoft Office Suite is required, along with the ability to multitask and prioritize effectively. The role demands attention to detail and the capacity to maintain confidentiality. Being proactive and demonstrating a strong sense of initiative will be crucial as you support the management team in various tasks. Candidates should also be comfortable working in a full-time office environment in Raipur.

Hiring: Executive Assistant to the Promoter & COOLocation: Ghaziabad, Uttar PradeshPosition: Executive Assistant to the Promoter & COO Job DetailsExperience: 6-10 yearsIndustry: Manufacturing / Engineering background essential

We are looking for a dedicated and organized Executive Assistant to support our leadership team. You will play a key role in managing daily operations and ensuring smooth communication within the office.Key Responsibilities:- Administrative Support: Assist with scheduling meetings, managing calendars, and organizing travel arrangements to keep executives organized and focused on their tasks.- Communication Management: Handle incoming correspondence and inquiries, ensuring prompt responses and clear communication between departments and clients.- Meeting Coordination: Prepare agendas, take notes, and follow up on action items from meetings to ensure that all relevant information is documented and addressed.- Document Preparation: Create and maintain reports, presentations, and other documents to support strategic initiatives and enhance decision-making.- Office Organization: Maintain a tidy and efficient office environment, coordinating supplies and equipment to ensure the team has what it needs to succeed.Required Skills and Expectations:- Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint, to prepare professional documents and presentations.- Strong communication skills, both written and verbal, are essential for effective interaction with team members and external stakeholders.- Excellent organizational skills with attention to detail to manage multiple tasks and prioritize effectively.- Ability to work independently and demonstrate initiative, showcasing a proactive approach to problem-solving.- A positive attitude and the ability to work well in a team-oriented environment.

We are looking for an Executive Assistant to support our senior management team in Agarpara. The ideal candidate will have 2 to 3 years of experience in a similar role and hold a B.A. or B.Com degree. The position is full-time and requires working from the office.Key Responsibilities:- Manage Calendar and Appointments: Organize and maintain the executive's schedule, ensuring timely updates and efficient use of their time.- Prepare Reports and Presentations: Create and format documents, presentations, and reports as needed, maintaining high standards of quality and accuracy.- Coordinate Meetings: Arrange meetings, including logistics such as location, time, and necessary materials, to facilitate smooth communication.- Handle Correspondence: Manage incoming and outgoing communications, screening calls and emails to prioritize messages and ensure timely responses.- Assist with Project Management: Support ongoing projects by tracking deadlines and deliverables, ensuring that all tasks are completed efficiently.Required Skills and Expectations:- Candidates should possess strong organizational abilities and attention to detail, ensuring all tasks are completed accurately and on time.- Excellent written and verbal communication skills are essential for effective interaction with various stakeholders.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required to create documents and presentations.- The ability to maintain confidentiality and handle sensitive information is crucial for this role.- Candidates should be proactive, adaptable, and able to work independently, managing multiple priorities in a fast-paced environment.

We are seeking a motivated and organized Executive Assistant to join our team in Delhi. The ideal candidate will have 3 to 5 years of experience in a similar role.Key Responsibilities:- Administrative Support: Manage day-to-day administrative tasks, including scheduling meetings, organizing travel, and maintaining files to ensure smooth operations.- Communication Management: Act as the point of contact between executives and internal/external stakeholders, effectively relaying messages and facilitating clear communication.- Document Preparation: Prepare and edit documents, reports, and presentations, ensuring high quality and accuracy to support executive functions.- Calendar Management: Maintain and prioritize executive calendars, scheduling appointments and ensuring efficient use of time.- Event Coordination: Organize company events and meetings, handling logistics such as catering, venue booking, and participant coordination.- Confidentiality Maintenance: Handle sensitive information with discretion, upholding confidentiality and trust in all communications and activities.Required Skills and Expectations:- Proven experience as an Executive Assistant or similar role, demonstrating strong organizational abilities and attention to detail.- Excellent written and verbal communication skills in English, with proficiency in drafting professional correspondence.- Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint, to create and manage documents effectively.- Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.- A proactive approach, problem-solving mindset, and the capability to work independently with minimal supervision. We are looking for a dedicated individual who can contribute to the effectiveness and efficiency of our executive team.

We are looking for a motivated and detail-oriented Executive Assistant Intern to join our team in Nashik. This is an exciting apprenticeship opportunity for a female candidate who is eager to learn and develop her skills in a professional environment.Key Responsibilities:- Administrative Support: Assist with daily office tasks, including managing correspondence, scheduling meetings, and organizing files to ensure smooth operations.- Calendar Management: Help maintain the executive's calendar by scheduling appointments and notifying them of upcoming events and deadlines.- Communication: Serve as a point of contact for internal and external stakeholders, ensuring clear and professional communication at all times.- Meeting Preparation: Prepare materials for meetings, take notes during discussions, and follow up on action items to ensure all tasks are completed.- Data Entry: Enter and maintain data in various systems, ensuring accuracy and confidentiality while supporting administrative processes.Required Skills and Expectations:- Strong communication skills, both written and verbal, are essential for interacting with various stakeholders professionally.- A basic understanding of office software, including Microsoft Office Suite (Word, Excel, PowerPoint), is preferred.- Attention to detail is crucial; we expect you to demonstrate a high level of accuracy in your work.- Ability to multitask and manage time effectively in a fast-paced environment.- A proactive attitude and eagerness to learn new tasks and processes will be highly valued. The ideal candidate should have a willingness to contribute positively to the team and adapt quickly to changing circumstances.

Pickup material from Kashmiri gate ISBT. Anand vihar ISBT , Deliver to Customers. Pickup material from vendors handover to Bus Conductor Collect payments

We are looking for a Receptionist Cum Executive Assistant who will play a vital role in our team in Kolkata. This position is ideal for individuals with 0 to 1 year of experience and requires at least a 10th-grade education. Your primary responsibilities will include:- Greeting Visitors: Welcome guests and clients warmly, ensuring a positive first impression of the organization.- Managing Phone Calls: Answer and direct phone calls, providing information to clients and colleagues in a clear and friendly manner.- Scheduling Appointments: Maintain the calendar for the executives, scheduling meetings and ensuring all parties are informed.- Administrative Support: Assist with various administrative tasks, such as filing documents and preparing reports, to keep operations running smoothly.- Office Supplies Management: Monitor the inventory of office supplies and order new items as needed to ensure the office remains well-stocked.The ideal candidate should possess excellent communication and interpersonal skills, with a friendly and approachable demeanor. Strong organizational skills are required to manage multiple tasks efficiently. Proficient computer skills, including familiarity with basic software programs, are essential. You should be detail-oriented, ensuring accuracy in all tasks, and demonstrate a willingness to learn and adapt in a fast-paced environment. A professional attitude, punctuality, and a strong sense of responsibility are vital for success in this role.

Key Responsibilities Prepare 4-week tentative and 1-week firm dispatch plans as per customer requirements. Prepare day-wise and line-wise production plans based on capacity and material availability. Ensure timely availability of RM/BOP as per BOM and coordinate with Purchase & Stores. Monitor and control RM, BOP, WIP and FG inventory as per minimum/maximum stock levels. Track daily production and dispatch status to achieve production targets and OTD. Coordinate with Production, Quality, Purchase, Stores, Packing and Dispatch teams. Identify material shortages, production delays and bottlenecks and take corrective action. Monitor AFG/Sales Order planning and update plans as per customer requirements. Ensure no unnecessary overproduction and control hold/excess inventory. Conduct daily planning meetings and provide MIS/Dispatch Loss reports to management. Support capacity planning, risk management and process improvement initiatives. Key Skills Required Strong knowledge of PPC and production planning Good understanding of BOM, RM/BOP, WIP and FG inventory Production capacity planning and scheduling Inventory control and material planning Dispatch and OTD management Strong coordination and communication skills Problem-solving and analytical ability Knowledge of ERP/MRP systems is preferred Good command of MS Excel Ability to work under pressure and meet deadlines Preferred Candidate Profile 5-7 years of relevant experience in PPC/Production Planning. Experience in a manufacturing/automobile/auto-component industry will be preferred. Should be capable of independently handling production planning, material availability, inventory control, and dispatch coordination. Strong follow-up and coordination skills with cross-functional teams.cv send Email ID - inforkplacementbhiwadi@gmail.com Whatsapp/ call - 9278428144

Job Title: Executive Assistant (Female)Location: DelhiReports To: The Chairmans OfficeJob Overview:The Executive Assistant (EA) will provide high-level administrative support to the Chairmans office. This role demands exceptional organizational skills, excellent communication and people skills, attention to detail, discipline, etiquette, strong ethics and the ability to handle multiple tasks in a fast-paced environment. The EA will be responsible for managing schedules, coordinating meetings, communicating with stakeholders, and handling confidential information, all while ensuring the smooth day-to-day operations of the Chairman's office.Key Responsibilities: Shadow Executive Be the shadow to the Chairman, observe flexible timings to match the Chairmans schedule. Briefing and managing the daily agenda on a real-time response basis for the chairmans office. Calendar Management: Efficiently manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Ensure that the executive is fully prepared for all engagements and deadlines. Communication: Act as the primary point of contact between the executive and internal/external stakeholders. Manage and filter emails, calls, and other communications on behalf of the executive. Meeting Coordination: Organise and coordinate meetings, including preparing agendas, taking minutes, following up on action items, and ensuring all required materials are ready. Travel Management: Coordinating and scheduling all travel logistics, including booking flights, accommodations, ground transportation, and organizing itineraries. Document Preparation: Prepare reports, presentations and other documents using available AI applications, Google Sheets, Excel, PowerPoint, Canva, etc. for meetings, as well as review and proofread content for accuracy and clarity. Confidentiality: Maintain the highest level of confidentiality with respect to sensitive information and business strategies. Handle confidential matters with professionalism and discretion. Task Prioritization: Assist in prioritizing and managing multiple tasks or projects for the executive, ensuring deadlines are met and tasks are completed on time. Office Management: Oversee day-to-day operations of the executive's office, ensuring that supplies and equipment are maintained, and addressing any office needs.Skills and Qualifications: Educational Qualification: Bachelor's degree in Business Administration, Management, or a related field. MBA or other relevant qualifications are an advantage. Experience: Minimum of 1 year of experience in an administrative or executive assistant role, preferably in a corporate or professional setting. Technical Skills: Proficiency in AI applications, Google Sheets, MS Office (Word, Excel, PowerPoint, Outlook). Communication Skills: Strong English Language communication skills, both verbal and written. Ability to communicate effectively with senior leaders and external stakeholders. Discretion: High level of confidentiality, display of ethics and professionalism while dealing with sensitive and confidential matters. Adaptability: Ability to adapt to changing priorities, keep flexible timings, and work effectively under pressure.Work Environment: Full-time position with flexible office hours- 6 days. Some travel may be required based on the executives schedule. Onsite work.Compensation: As per industry standardsJob Type: PermanentDepartment: AdministrationRole Category: AdministrationBenefits: Provident Fund

Purchase Assistant (Male) 01 VacancyDepartment: PurchaseExperience: 2-4 YearsAge Limit: 24-28 Years Qualification: Bachelor's degree.Salary Range: 18-21 KResiding: Within the 20 KM of IMT Sector-68.Key Responsibilities. Monitor inventory levels and conduct regular stock audits to prevent discrepancies. Source & negotiate with suppliers to ensure best quality & cost-effective materials/supplies. Prepare and process purchase orders, ensuring timely delivery of goods and services. Proven experience as a Store Supervisor, Purchase Supervisor, or in a similar role. Might be require occasional travel to supplier locations & other company sites. Ability to organise lift and carry materials as needed.

Job Summary:The Sampling In charg plays a crucial role by overseeing the preparation, distribution, and quality control of samples. This position ensures that all samples meet client specifications, regulatory standards, and internal quality benchmarks. The role requires close coordination with R&D, production, and sales teams to facilitate efficient sampling processes.Key Responsibilities:Manage the preparation and dispatch of flavor and fragrance samples to clients and internal teams.Ensure all samples adhere to quality standards, regulatory requirements, and customer specifications.Maintain accurate records of sampling activities, including formulations, batch details, and client feedback.Collaborate with R&D and production teams to optimize sampling processes and improve efficiency.Monitor and manage inventory of raw materials and sampling supplies.Implement and refine sampling protocols to ensure consistency and accuracy.Address and resolve any issues related to sampling and dispatch including troubleshooting formulation discrepancies.

-Manage and maintain the executive's schedule, including appointments, meetings, conferences, and travel arrangements, ensuring optimal use of their time.-Act as the primary point of contact for internal and external communications, including screening and directing calls, managing emails, and drafting correspondence on behalf of the executive.-Organize and prepare for meetings by creating agendas, compiling briefing materials, taking meeting minutes, and tracking follow-up actions.-Prepare and edit reports, presentations, and documents. Maintain a highly organized filing system for both physical and electronic documents, handling all information with strict confidentiality.-Handle various administrative and office support tasks, contributing to the efficient operation of the executive office and the wider news service.-Assist with special projects and initiatives, coordinating resources and tracking progress to support organizational goals.