Documentation Jobs

Handle day-to-day sea freight import and export operations.Coordinate with shipping lines, freight forwarders, customers and overseas agents.Handle booking, documentation and shipment follow-ups.Coordinate for shipping instructions, Bill of Lading and other shipping documents.Track shipments and provide regular updates to customers.Coordinate with internal teams to ensure smooth shipment execution.Handle customer queries and resolve operational issues.

As a Senior Executive Logistics, you will coordinate and manage export freight forwarding activities, ensuring the smooth handling of export shipments. Your role is vital for maintaining efficient logistics operations, where you will work closely with various carriers, handling shipments independently.Key responsibilities include:- Coordinating with multiple carriers to manage export logistics, ensuring timely and accurate shipment processes.- Overseeing and handling export shipments independently, taking full responsibility for documentation and compliance.- Establishing effective communication with all stakeholders to facilitate seamless operations.To succeed in this role, you should possess the following skills and expectations:- A graduate degree is required, along with 2 to 5 years of experience in logistics, specifically in export freight forwarding.- Proficiency in relevant logistics software and tools is essential for effective shipment tracking and management.- Strong organizational and communication skills are crucial, enabling you to liaise effectively with internal teams and external partners.- A valid driving license may be necessary for any fieldwork or travel associated with the role.This full-time position is located in Mumbai and requires working from the office. Your dedication and expertise in logistics will contribute significantly to our supply chain's success.

The Lab Executive / Product Development Assistant will support product development activities through formulation preparation, laboratory trials, documentation, and material management. The role involves handling cosmetic ingredients, laboratory equipment, and manufacturing instruments while coordinating trial batches, test reports, and material movement between departments. The candidate should be proactive, detail-oriented, and capable of working in a fast-paced laboratory environment.Key Responsibilities:Prepare routine product formulations and assist with product development trials.Handle cosmetic colours, oils, silicones, solvents, gums, thickeners, and other ingredients.Operate and maintain laboratory tools, instruments, and manufacturing equipment.Conduct scale-up trial batch activities as per project requirements.Maintain accurate documentation related to product development trials and laboratory activities.Coordinate testing activities and follow up on test reports.Manage laboratory material stores and coordinate material movement between departments.Ensure laboratory activities are completed according to project priorities and timelines.Monitor progress and communicate updates, delays, issues, and bottlenecks to the concerned teams.Maintain laboratory safety, cleanliness, and quality standards.Collaborate with team members to ensure project plans and expected outcomes are achieved.Required Skills & Qualifications:Matriculation or Bachelor's degree in the Science stream.Minimum 8-10 years of relevant experience.Experience in FMCG or pharmaceutical industries is preferred.Female candidate required, preferably between 28 and 35 years of age.Well-versed in laboratory and manufacturing equipment and instruments.Practical experience in formulation preparation, ingredient handling, and scale-up trials.Ability to coordinate testing activities and maintain technical documentation.Strong understanding of laboratory safety and secure working practices.Good communication and reporting skills.Ability to understand project priorities and complete tasks within deadlines.Proactive, punctual, consistent, and collaborative approach.Willingness to work on-site, Monday to Saturday, 8 hours per day.

JOB OPENING Field Executive Join Centre For Dignity Consultants Pvt. Ltd. (CFD) Be part of an innovative team working at the dynamic intersection of corporate engagement, government coordination, and impactful field-level development activities. Position: Field Executive Employment Type: Full-time About Us Location: Odisha Experience Level: 0 - 2 Years (Freshers welcome!) At Centre For Dignity Consultants Pvt. Ltd. (CFD), we bridge the gap between strategy and grassroots execution. Visit our official website to learn more about our mission and work: https://www.cfd.land. Role Overview Are you energetic, self-motivated, and passionate about fieldwork? CFD is looking for a dynamic Field Executive to drive our on-ground operations. In this role, you will play a vital part in managing crucial documentation, facilitating file processing across corporate and government offices, and executing field-level assignments-including land acquisition and surveys. If you thrive in active environments, enjoy building relationships with diverse stakeholders, and love being on the move, this is the perfect opportunity for you to grow your career. Key Responsibilities:Liaison & Execution: Conduct regular, professional visits to client offices and government departments for timely follow-ups and task execution.Stakeholder Coordination: Act as a dependable bridge between clients, government authorities, local stakeholders, and internal project teams. Documentation & Data Management: Accurately collect, verify, compile, and maintain essential records, data, and official documents. File Processing: Streamline documentation, file processing, and application submissions with relevant authorities. Field Operations: Actively participate in vital field activities, including land identification, acquisition processes, and survey assignments. Reporting: Prepare and submit clear monthly progress reports and task-specific updates. Problem Solving: Proactively address on-ground challenges, ensuring timely escalation and resolution alongside your reporting team. What We Are Looking For (Eligibility & Requirements) Education: Graduate degree in any discipline. Communication: Strong written and verbal communication skills in Odia, Hindi, and English. Mobility: Genuine enthusiasm for extensive travel and working hands-on at various project sites. Essentials: Ownership of a two-wheeler and a valid driving license are mandatory. Tech-Savviness: Basic working knowledge of MS Office, email communication, and smartphone applications. Soft Skills: Exceptional interpersonal abilities, sharp coordination skills, and a proactive, can-do mindset. Independence: Proven ability to manage responsibilities autonomously in a fast-paced, field-based environment. What We Offer Competitive Compensation: Salary package commensurate with your qualifications and experience. Comfortable Stays: Company-provided accommodation at project locations.Meals Included: Enjoy meals provided during project-site assignments.Reimbursements: Full reimbursement of eligible travel, food, and boarding expenses.Learning & Growth: Comprehensive on-the-job training with exposure to high-level corporate and government project environments, offering excellent scope for professional advancement. How to Apply Interested candidates may submit their updated CV through email or WhatsApp at the contact details provided below. Application Submission Channels: Email: jayaprakash.cfd@gmail.comWebsite: https://www.cfd.land WhatsApp: 6370899472

Key ResponsibilitiesCandidate Assessment & CounselingNeeds Assessment: Conduct one-on-one and group counseling sessions to evaluate candidates' educational background, skill sets, career interests, and personal goals.Career & Academic Guidance: Provide structured advice regarding course selections, career pathways, skill upgrading, job roles, or overseas education opportunities.Psychometric & Aptitude Evaluation: Administer and interpret basic aptitude assessments, skill profiling tests, and career orientation tools.Documentation & Program SupportCase Management & Follow-ups: Maintain accurate records of student/candidate profiles, counseling notes, action plans, and progress logs.Workshop Coordination: Organize and lead career awareness seminars, soft skills workshops, and orientation sessions for students or candidates.Stakeholder Coordination: Collaborate with trainers, placement officers, institutions, or parents to ensure comprehensive support for the candidate.Key Skills & CompetenciesCore Professional SkillsActive Listening & Empathy: Ability to listen attentively, build trust, and offer non-judgmental guidance tailored to individual candidate needs.Career & Industry Knowledge: Strong understanding of current education trends, job market demands, skill requirements, and recruitment benchmarks.Persuasive Communication: Articulate presentation and interpersonal skills to build rapport and clearly convey guidance.Problem-Solving & Mentorship: Capability to identify learning or career roadblocks and construct practical, step-by-step action plans.

Digitizes paper documents and handwritten material into structured digital formats.Maintain clean, organized databases and records across internal management systems.Proofread transcribed documents to correct errors in spelling, grammar, punctuation, and terminology.Cross-reference transcribed data against original source files to ensure complete accuracy.Ensure strict compliance with company data guidelines and formatting standards.

Manage the export order cycle, from enquiry and quotation through shipment andpayment follow-up. Coordinate sourcing, production planning, availability, pricing, and dispatch withempaneled food-colour manufacturers. Prepare and verify export and shipping documents, including invoices, packing lists,shipping instructions, and other required certificates. Handle export-import and customs procedures, coordinating with customs brokersand freight forwarders. Coordinate freight bookings, cargo readiness, shipment tracking, and deliveryschedules. Manage bank documentation and follow up on export payments and remittances. Communicate professionally with overseas customers and service providers byemail. Maintain accurate records and monitor order, shipment, documentation, andpayment milestones. Resolve sourcing, documentation, and shipment issues promptly.Requirements Minimum 5 years of relevant export operations experience. Strong working knowledge of Indian export-import and customs procedures. Practical experience with shipping and bank documentation.Experience coordinating with manufacturers and managing sourcing. Excellent written English and professional email communication skills. Strong organizational, follow-up, and problem-solving abilities. Proficiency in MS Office; familiarity with export documentation systems or portals.Preferred: Experience in food colours, food ingredients, or a related industry;familiarity with product documentation and international market requirements.Email CV on jayati@primestarhr.com

Job OverviewWe are seeking an organized, problem-solving professional to join our Support & Operations team. This role requires managing back-end administrative documentation while supporting live, on-site presentation deployments.Key ResponsibilitiesProject Documentation: Organize, update, and systematically maintain comprehensive architectural and real estate project documentation.On-Site Presentation Support: Assist the corporate team during on-site presentation setups, managing operational requirements on the ground.Problem Solving: Use critical thinking skills to quickly resolve day-to-day administrative bottlenecks.Required Skills & QualificationsIndustry Domain: 2 to 3 years of prior experience specifically within the Architectural or Real Estate field.Software Mastery: Strong hands-on experience using MS Office (Advanced Excel and PowerPoint).Language Proficiency: Absolute fluency in English & Marathi (Written, Reading, and Spoken).

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.If you are interested please share ur cv atcapitalplacement21@gmail.comcapitalplacementservices@gmail.com9315507817

We are seeking a motivated and dedicated Graduate Trainee Engineer to join our team in Delhi. This is an excellent opportunity for fresh graduates to kickstart their engineering careers and gain hands-on experience in a dynamic work environment.Key Responsibilities:- Learning and Development: Engage in comprehensive training programs to understand our systems, processes, and products, enhancing your engineering knowledge.- Project Assistance: Collaborate with senior engineers on various projects, helping with design, development, and implementation while gaining practical insights into engineering practices.- Technical Support: Provide assistance in troubleshooting and resolving technical issues, contributing to a smooth workflow and maintaining high-quality standards.- Documentation: Maintain clear records of project activities and results, ensuring effective communication within the team and with other departments.- Continuous Improvement: Participate in brainstorming sessions to suggest process improvements and innovations that enhance efficiency and reduce costs.Required Skills and Expectations:We expect candidates to hold a relevant engineering degree and demonstrate strong analytical skills. Effective communication in both spoken and written forms is essential for collaboration and documentation. A proactive attitude towards learning and problem-solving is vital. Ideal candidates should be able to work well within a team and adapt quickly in a fast-paced environment, demonstrating a commitment to continuous improvement in engineering practices.

Hiring: Company Secretary (CS) Location: Bangalore Experience: 8-10 Years Industry: Corporate / Manufacturing / BFSITalent Zone Consultant is hiring an experienced Company Secretary to manage corporate governance, statutory compliance, regulatory filings, and secretarial functions.Key Responsibilities:Ensure compliance with Companies Act 2013, SEBI regulations, and applicable laws.Organize Board Meetings, Committee Meetings, and AGMs.Prepare minutes, resolutions, notices, and statutory records.Handle ROC filings and regulatory submissions.Advise management on corporate governance and compliance matters.Coordinate with auditors, legal advisors, and regulatory authorities.Key Skills: Company Secretarial Practice, Corporate Governance, Companies Act 2013, ROC Filings, SEBI Compliance, Board Meetings, Statutory Compliance, Secretarial Audit, Legal Documentation

Hiring: Trade Finance Executive Location: Chennai Experience: 5-7 YearsJob Summary:We are looking for an experienced Trade Finance Executive to manage trade finance operations, banking documentation, import-export transactions, and compliance requirements. The candidate should have hands-on experience in Letters of Credit, Bank Guarantees, and trade documentation.Key Responsibilities:Handle import and export trade finance transactions and documentation.Manage Letters of Credit (LC), Bank Guarantees (BG), and other trade finance instruments.Coordinate with banks, vendors, customers, and internal finance teams.Ensure timely processing of import payments, export collections, and remittances.Verify trade documents and ensure compliance with banking and regulatory requirements.Monitor transaction status and resolve documentation or payment discrepancies.Maintain trade finance records and support audits.Key Skills: Trade Finance, Letter of Credit (LC), Bank Guarantee (BG), Import Export Documentation, Banking Operations, Foreign Exchange, SWIFT, RBI Compliance, Payment ProcessingQualification: Graduate/Postgraduate in Commerce, Finance, Banking, or a related field.

Location: Chennai Experience: 7-10 Years Industry: Export / International Trade / ManufacturingWe are looking for an experienced Export Sales Manager to drive international sales, develop overseas markets, and build strong relationships with global clients and distributors.Key Responsibilities:Develop and execute export sales strategies to expand international markets.Identify overseas customers, distributors, and business opportunities.Manage export sales enquiries, quotations, negotiations, and order closures.Build and maintain long-term relationships with international clients.Coordinate with logistics, production, and documentation teams to ensure timely shipments.Monitor export regulations, market trends, and competitor activities.Achieve export sales targets and prepare sales performance reports.Key Skills: Export Sales, International Business Development, Export Documentation, International Trade, B2B Sales, Overseas Client Acquisition, Distributor Management, Incoterms, LC, Logistics Coordination, Negotiation

The Admin Executive will provide administrative and back-office support to the sales team, ensuring smooth sales operations, accurate documentation, efficient order management, and timely communication with customers and internal departments. The role involves coordinating customer inquiries, maintaining records, processing sales documents, and supporting the business development team in achieving its targets.Key Responsibilities:Provide administrative support to the sales team by preparing sales documents, updating CRM records, and organizing sales reports.Coordinate with customers regarding order details, delivery timelines, and product information.Handle incoming inquiries through phone, email, or chat and direct them to the appropriate sales representatives.Manage and process purchase orders, invoices, and quotations, ensuring accuracy and timely communication.Schedule meetings, product demonstrations, and calls between sales team members and potential clients.Coordinate with marketing, finance, and logistics teams to ensure smooth execution of sales activities.Maintain accurate sales data, records, and documentation.Follow up on client communications and pending orders to ensure timely updates and customer satisfaction.Required Skills & Qualifications:High School, Diploma, or any degree.Minimum 2 years of relevant experience.Experience in signage, advertising production, or retail branding agencies is a strong advantage.Must be able to speak and write in English and Tamil.Strong organizational, communication, and coordination skills.Good attention to detail and accuracy in documentation and data management.Ability to handle multiple tasks and coordinate with different departments.Basic knowledge of MS Office and CRM systems.

Seeking an organized and detail-oriented Purchase Executive to support procurement activities by coordinating with suppliers, obtaining quotations, processing purchase orders, tracking material deliveries, and maintaining procurement records. The role involves ensuring the timely availability of materials and equipment required for project execution and office operations while supporting inventory management and cost-effective purchasing.Key Responsibilities:Assist in sourcing materials, equipment, and consumables according to approved requirements.Obtain quotations from vendors and prepare comparative statements for price evaluation.Prepare and process purchase orders based on approved purchase requests.Follow up with suppliers regarding order confirmations, pricing, availability, and delivery schedules.Maintain good relationships with vendors and resolve delivery or quality-related issues.Monitor purchase orders and ensure timely delivery of materials.Coordinate with the stores department and project teams regarding material requirements and receipts.Track pending orders and update management on procurement status.Maintain purchase files, quotations, purchase orders, invoices, delivery challans, and other procurement documents.Update procurement records in ERP systems, Excel, or relevant company software.Coordinate with the stores department to monitor stock levels and avoid material shortages.Assist in material requirement planning, stock verification, and inventory reconciliation.Prepare daily, weekly, and monthly purchase reports.Maintain supplier performance records and submit procurement status reports to the Purchase Manager.Required Skills & Qualifications:Bachelor's degree or Diploma in Commerce, Business Administration, Supply Chain Management, or a related field.3-5 years of experience in purchasing, procurement, stores, or supply chain operations.Experience in MEP, construction, engineering, or facility management industries is preferred.Knowledge of procurement procedures, purchase order processing, and quotation evaluation.Strong vendor coordination, supplier management, and negotiation skills.Proficiency in Microsoft Excel and Microsoft Office.Knowledge of ERP systems, Tally, or Odoo is preferred.Good communication, coordination, and follow-up skills.Strong documentation, record-keeping, and organizational abilities.Attention to detail and the ability to manage multiple tasks within deadlines.

Seeking an organized and detail-oriented Document Controller to manage, maintain, track, and distribute project-related documents for MEP, HVAC, electrical, plumbing, firefighting, fire alarm, ELV, and facility management projects. The role involves maintaining accurate document records, managing revisions and approvals, coordinating with project teams, and ensuring compliance with document control procedures and project requirements.Key Responsibilities:Maintain an organized document control system for all project-related documents.Register, classify, distribute, track, and archive incoming and outgoing documents.Maintain document numbering systems, revision histories, and document registers.Ensure the latest approved drawings and documents are available for project execution.Manage engineering drawings, RFIs, method statements, material submittals, shop drawings, as-built drawings, and technical submissions.Track consultant and client approvals and follow up on pending submissions.Coordinate with project managers, planning engineers, site engineers, QA/QC engineers, procurement teams, and clients.Prepare document status reports, submission logs, and approval tracking reports.Support project handover documentation and maintain records for completed projects.Ensure compliance with document control procedures, ISO standards, and project requirements.Maintain confidentiality and ensure proper storage, retrieval, and retention of documents.Assist with internal and external audits and monitor document turnaround times.Prepare weekly and monthly document control reports.Required Skills & Qualifications:Diploma or bachelor's degree in Engineering, Business Administration, or a related field.3-7 years of experience as a Document Controller.Experience in MEP, HVAC, construction, infrastructure, or facility management projects.GCC/UAE project experience is preferred.Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.Knowledge of document management systems such as Aconex, Procore, EDMS, or SharePoint.Understanding of engineering drawings, technical documentation, and revision control.Strong organizational skills and attention to detail.Excellent communication, coordination, and time management skills.Ability to manage multiple tasks, handle large volumes of documents, and meet project deadlines.Document Controller certification is an added advantage.

Key ResponsibilitiesPanel Design, Engineering & DraftingSchematic & Layout Design: Design electrical schematic drawings, component layout diagrams, and wiring diagrams using CAD software (AutoCAD Electrical, EPLAN) or manual drafting.Component Sourcing & Bill of Materials (BOM): Prepare detailed BOMs, selecting right-sized circuit breakers (MCB, MCCB, ACB), contactors, relays, timers, PLCs, HMI, and busbars based on load requirements.Standards Compliance: Ensure all panel designs conform to relevant Indian Standards (IS) and international electrical safety codes.Assembly Supervision, Wiring & TestingWiring & Fabrication Supervision: Supervise shop-floor technicians during enclosure fabrication, busbar bending/mounting, component fixing, and internal wiring.Quality Control & Testing: Conduct thorough continuity checks, insulation resistance (Megger) testing, high-voltage (HV) tests, and functional/simulation testing of control logic prior to dispatch.Site Troubleshooting & Documentation: Coordinate with installation teams for on-site panel commissioning, fault-finding, and maintenance of complete as-built wiring manuals.

Key ResponsibilitiesQuality Assurance & Control (QA/QC)Process Inspection & Auditing: Monitor production processes, assembly lines, and machining stages to ensure compliance with engineering drawings, quality plans, and standard operating procedures (SOPs).Incoming & In-Process Inspection: Oversee raw material inspections, first-article inspections (FAI), in-process checks, and final pre-dispatch quality clearances.Testing & Calibration: Supervise dimensional, metallurgical, and functional testing of components using precision measuring instruments (e.g., Vernier calipers, micrometers, height gauges, CMM). Ensure regular calibration of all measuring equipment.Defect Management & Continuous ImprovementRoot Cause Analysis: Investigate internal rejections, customer complaints, and supplier quality failures using root cause problem-solving methodologies (e.g., 5-Why, Fishbone/Ishikawa diagram, Pareto analysis).Corrective & Preventive Actions (CAPA): Develop, implement, and track effective CAPA plans to eliminate recurring defects and prevent non-conformances.Process Optimization: Collaborate with production, tooling, and engineering teams to optimize manufacturing processes, reduce scrap rates, and improve overall product reliability.Documentation & ComplianceQuality Documentation: Maintain comprehensive quality records, Inspection Reports (IR), Material Test Certificates (MTC), and Process Flow Diagrams.Audits & Standards: Maintain compliance with ISO standards (e.g., ISO 9001, IATF 16949); actively participate in internal and external client/third-party quality audits.

Key Responsibilities & DutiesOffice Operations & Facility Management:Oversee day-to-day office housekeeping, cleanliness, maintenance, and security protocols to ensure a safe, clean, and well-organized work environment. Manage office equipment (printers, ACs, computers, PBX/intercom) and coordinate timely servicing and repairs with annual maintenance contract (AMC) vendors.Coordinate meeting room schedules, setup, and visitor hospitality for client meetings and internal events. Vendor Management & Procurement:Source, evaluate, and liaise with office vendors (stationary, pantry supplies, housekeeping, transport, repair services).Track inventory levels for office stationery, pantry items, and cleaning supplies, and place replenishment orders as needed. Review vendor invoices, verify deliveries, and process payment requests in coordination with the Finance department.Travel & Event Coordination:Manage domestic and international travel arrangements for executives and staff (flight/train tickets, hotel bookings, cab arrangements, and visa processing).Plan and execute internal corporate events, employee engagement activities, workshops, and festive celebrations.Documentation & Recordkeeping:Maintain physical and digital filing systems, register entries, contracts, lease agreements, and company licenses. Draft official correspondence, office circulars, memos, and meeting minutes (MOM).Assist HR/Operations with onboarding logistics for new hires (access cards, seating allocation, initial stationery kits).

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.If you are interested please share ur cv.

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.

Job descriptionPrepare and verify import/export shipping documentsHandle documentation related to international freight forwardingCoordinate with customers, shipping lines, CHA, and internal departmentsEnsure timely and accurate submission of shipping documentsRequired Candidate profileMaintain proper records and documentationFollow up for missing or required documentsRelevant experience in freight forwarding / shipping documentation.capitalplacement02@gmail.com