Documentation Job Vacancies in Chennai

Hiring: Trade Finance Executive Location: Chennai Experience: 5-7 YearsJob Summary:We are looking for an experienced Trade Finance Executive to manage trade finance operations, banking documentation, import-export transactions, and compliance requirements. The candidate should have hands-on experience in Letters of Credit, Bank Guarantees, and trade documentation.Key Responsibilities:Handle import and export trade finance transactions and documentation.Manage Letters of Credit (LC), Bank Guarantees (BG), and other trade finance instruments.Coordinate with banks, vendors, customers, and internal finance teams.Ensure timely processing of import payments, export collections, and remittances.Verify trade documents and ensure compliance with banking and regulatory requirements.Monitor transaction status and resolve documentation or payment discrepancies.Maintain trade finance records and support audits.Key Skills: Trade Finance, Letter of Credit (LC), Bank Guarantee (BG), Import Export Documentation, Banking Operations, Foreign Exchange, SWIFT, RBI Compliance, Payment ProcessingQualification: Graduate/Postgraduate in Commerce, Finance, Banking, or a related field.

We are looking for a practical engineer to convert technical concepts into testable systems, working prototypes and documented engineering deliverables. Projects may involve electronics, embedded systems, automation, software, mechanical integration or AI depending on the candidate's strengths. Deep expertise in every discipline is not expected.Key ResponsibilitiesEngineering design and implementation Translate requirements into design options, implementation plans, milestones and test criteria. Develop relevant circuits, firmware, software, CAD models, automation assemblies or system integrations. Perform calculations, simulations, debugging and iterative design improvements. Maintain source code, drawings, schematics, bills of materials and revision histories as applicable.Research and prototyping Review technical papers, patents, component data sheets and engineering reference material. Design feasibility experiments and document methods, measurements and limitations. Coordinate parts procurement, fabrication and specialist external services for prototypes. Assemble, test, diagnose and improve proof-of-concept and demonstration units.Project delivery and safety Provide honest estimates, regular progress updates and early escalation of technical risks. Create readable test reports, technical handover notes and demonstration material. Follow safe laboratory, equipment and electrical working practices appropriate to assigned work. Protect confidential designs, code and other intellectual property.Required Skills and Preferred Background Strong fundamentals and hands-on ability in at least one engineering field relevant to the work. Evidence of independently built projects, debugging and experimental validation. Clear documentation, analytical thinking and willingness to learn adjacent technologies. Useful specialisations include embedded systems, electronics, Python, robotics, IoT, control, mechanical design, AI or automation. BE, BTech, ME, MTech or equivalent demonstrated practical capability preferred.How Performance Will Be Assessed Functional prototypes and completed technical milestones with reproducible test results. Reliable documentation, working design files and transparent reporting of failures and limitations. Reduced rework through thoughtful design reviews, testing and version control.Application and Interview ProcessApply by WhatsApp to +91 98945 95035. You may send your CV directly or initiate a message with 'Application - R&D / Technical Execution Engineer'.State your primary engineering specialisation and share project links, GitHub, design portfolio or prototype evidence if available. A practical technical assessment may be used.Candidates must be available to work from the office. Interviews will be scheduled after 8 November 2026; only shortlisted candidates will be contacted with timing and location details.

Seeking an organized and detail-oriented Purchase Executive to support procurement activities by coordinating with suppliers, obtaining quotations, processing purchase orders, tracking material deliveries, and maintaining procurement records. The role involves ensuring the timely availability of materials and equipment required for project execution and office operations while supporting inventory management and cost-effective purchasing.Key Responsibilities:Assist in sourcing materials, equipment, and consumables according to approved requirements.Obtain quotations from vendors and prepare comparative statements for price evaluation.Prepare and process purchase orders based on approved purchase requests.Follow up with suppliers regarding order confirmations, pricing, availability, and delivery schedules.Maintain good relationships with vendors and resolve delivery or quality-related issues.Monitor purchase orders and ensure timely delivery of materials.Coordinate with the stores department and project teams regarding material requirements and receipts.Track pending orders and update management on procurement status.Maintain purchase files, quotations, purchase orders, invoices, delivery challans, and other procurement documents.Update procurement records in ERP systems, Excel, or relevant company software.Coordinate with the stores department to monitor stock levels and avoid material shortages.Assist in material requirement planning, stock verification, and inventory reconciliation.Prepare daily, weekly, and monthly purchase reports.Maintain supplier performance records and submit procurement status reports to the Purchase Manager.Required Skills & Qualifications:Bachelor's degree or Diploma in Commerce, Business Administration, Supply Chain Management, or a related field.3-5 years of experience in purchasing, procurement, stores, or supply chain operations.Experience in MEP, construction, engineering, or facility management industries is preferred.Knowledge of procurement procedures, purchase order processing, and quotation evaluation.Strong vendor coordination, supplier management, and negotiation skills.Proficiency in Microsoft Excel and Microsoft Office.Knowledge of ERP systems, Tally, or Odoo is preferred.Good communication, coordination, and follow-up skills.Strong documentation, record-keeping, and organizational abilities.Attention to detail and the ability to manage multiple tasks within deadlines.

We are looking for a motivated female Purchase Trainee to join our team in Porur. This is a full-time position ideal for recent graduates or individuals with up to two years of experience. As a Purchase Trainee, you will support our purchasing department in various tasks.Key Responsibilities:- Assist in Procurement: Help the purchasing team in sourcing materials and products needed for our operations. This includes identifying suppliers and gathering necessary information about their offerings.- Documentation Management: Maintain accurate records of purchase orders, supplier agreements, and invoices. Ensuring that all documents are correctly filed and easy to access is crucial for smooth operations.- Supplier Communication: Communicate with suppliers to follow up on orders, resolve issues, or inquire about delivery times. Good communication will help build strong relationships with our suppliers.- Inventory Monitoring: Keep track of stock levels and report any shortages or overstock situations. This will help in making timely purchases and maintaining optimal inventory.- Market Research: Conduct research on market prices and trends for products we purchase. This knowledge will support better decision-making in the procurement process.Required Skills and Expectations:- A diploma is required; candidates with relevant educational background in business or supply chain management are preferred.- Strong organizational skills and attention to detail to ensure accuracy in documentation and inventory management.- Good communication skills for effective interaction with suppliers and team members.- Basic understanding of procurement processes and market dynamics is a plus, but not mandatory.- A proactive attitude with a willingness to learn and adapt to new challenges in a dynamic work environment.

To provide coordination and project support to the IT Applications team by following up with internal and external stakeholders, preparing presentations and reports, tracking project activities, and supporting the team in daily operational and project-related tasks.Prepare presentations (PPTs), dashboards, MIS reports, and meeting materials for management review.Assist in documentation of project requirements, MOMs (Minutes of Meetings), status reports, and process documents.Support project leads in planning, scheduling, and monitoring project activities.Maintain trackers for ongoing projects, incidents, enhancements, and regulatory requirements.Assist in arranging meetings, recording discussion points, and tracking agreed action items.

We are looking for a Quality Engineer to join our team in Chennai. The ideal candidate will have a recent graduate background and a keen interest in ensuring the highest quality standards in our products.Key Responsibilities:1. Quality Assurance Testing: Conduct thorough testing of products to identify any defects or issues. Ensure all products meet specific quality criteria before release.2. Documentation: Create and maintain detailed records of testing processes, results, and any identified issues. This helps in tracking progress and ensuring transparency in quality checks.3. Collaboration with Teams: Work closely with other teams, such as development and production, to provide feedback and implement improvements. Effective communication is essential for ensuring quality standards are met throughout the production process.4. Problem-Solving: Analyze any quality issues that arise and work on finding effective solutions. Use critical thinking skills to suggest improvements that can enhance product quality.5. Continuous Improvement: Participate in quality improvement initiatives by suggesting new techniques and tools that can help streamline processes and enhance product reliability.Required Skills and Expectations:Candidates should have a degree in engineering or a related field and a basic understanding of quality assurance principles. Strong attention to detail and problem-solving skills are essential. Candidates must be eager to learn and develop within the role, demonstrating commitment to high-quality standards in their work. Good communication skills are important for effective collaboration with colleagues.

We are looking for a Design & Development Engineer to join our team in Padi. The ideal candidate will have a diploma and a passion for creating innovative designs. You will work full-time from the office and play a key role in product development and improvement.Key Responsibilities:- Product Design: Create and improve product designs based on project requirements, ensuring they are functional and meet quality standards.- Technical Documentation: Prepare detailed technical documents and reports that outline design specifications, processes, and methodologies for future reference.- Collaboration: Work closely with other engineers and team members to share ideas and solve design challenges effectively.- Prototyping: Develop prototypes to test and validate design concepts, ensuring they work as intended before moving into production.- Testing and Evaluation: Conduct testing on designs to ensure they meet performance and safety standards, making adjustments as needed.Required Skills and Expectations:The ideal candidate should have strong knowledge of design software and tools relevant to engineering. Good problem-solving skills, attention to detail, and the ability to work in a team are essential. A proactive attitude and willingness to learn new technologies and processes will be highly valued. Candidates must be able to communicate ideas clearly and effectively, both verbally and in writing. Experience in project handling and a systematic approach to work will be beneficial.

We are hiring office assistants for our Chennai OMR office.The role involves supporting daily office operations, documentation, attendance support, file handling, candidate document coordination, front-office support, basic data entry, and internal administrative tasks.Key Responsibilities:Maintain office files, registers, records, and basic documentation.Support attendance tracking and daily office coordination.Assist with candidate document collection and file organization.Handle basic data entry in Excel or Google Sheets.Coordinate with internal teams for administrative requirements.Support front-office communication and visitor coordination.Maintain confidentiality of internal records and candidate documents.Follow office discipline, punctuality, reporting, and documentation standards.Eligibility:Any completed degree.No standing arrears.Freshers and experienced candidates may apply.Basic computer knowledge required.Good discipline, punctuality, and willingness to handle office support work are expected.Work Details:Location: OMR, ChennaiWork Mode: Work from office onlyWork Week: 5 working daysShift: 9:30 AM to 5:00 PM OR 1:30 PM to 9:00 PMVacancies: 2Salary: INR 12,000 to INR 40,000 per month during the initial contract stageApplication:Send the CV by WhatsApp message only.Mention the role applied for, current location, degree status, arrear status, preferred shift, and interview availability.Do not call.

We are looking for a Production Quality Engineer to join our team in Chennai. This role is suitable for fresh graduates or those with up to 2 years of experience in quality assurance or production environments. Key Responsibilities:- Quality Inspection: Conduct inspections of production processes and products to ensure they meet established quality standards. This is essential to minimize defects and maintain high quality.- Data Analysis: Gather and analyze quality data to identify trends or potential issues in production. This analysis helps to prevent quality problems before they occur.- Process Improvement: Collaborate with production teams to implement quality improvement initiatives. You'll work on optimizing processes for better quality outcomes.- Documentation: Maintain thorough records of inspections, tests, and quality issues. Accurate documentation supports transparency and facilitates continuous improvement.- Problem Solving: Investigate quality issues, develop solutions, and recommend changes to processes when necessary. Effective problem-solving is key to maintaining quality standards.Required Skills and Expectations:- A bachelors degree or advanced diploma in relevant fields such as B.A, B.C.A, B.B.A, B.Com, B.Sc, or B.E is essential.- Strong analytical skills are required to interpret data and support quality initiatives.- Basic knowledge of quality assurance principles and methodologies will be helpful.- Excellent communication skills are necessary for collaboration with team members.- A proactive approach and willingness to learn about production processes and quality management is expected. This role offers an exciting opportunity to start your career in quality engineering within a dynamic production environment.

As an Operation Executive, you will play a crucial role in ensuring smooth daily operations while supporting various departments within the organization. Your primary responsibilities will include the following:- Coordinate Daily Operations: You will assist in managing day-to-day activities and ensure that tasks are completed efficiently and on time.- Data Entry and Management: Accurate data entry is essential. You will be responsible for maintaining and updating records, ensuring that all information is organized and accessible.- Communication with Teams: You will regularly interact with different teams to facilitate communication and ensure everyone is aligned on project goals and deadlines.- Support Administrative Tasks: Performing various administrative tasks will be part of your role, including filing documents and preparing reports as needed.- Assist in Problem-Solving: You will help identify any workflow issues and work with the team to find effective solutions to improve processes.To succeed in this position, you should possess the following skills and expectations:- Educational Background: Candidates must have a degree in B.A, B.Com, or B.Sc. This educational foundation will provide the necessary knowledge for the role.- Attention to Detail: Being detail-oriented is vital, as accuracy in data entry and reports is essential for operational success.- Strong Communication Skills: You need to communicate clearly and effectively with team members to ensure smooth operations.- Basic Computer Proficiency: Familiarity with basic computer applications and software is necessary to perform data-related tasks efficiently.- Team Player: Working well with others in a team setting is important, as collaboration is key in operations. This role requires dedication and a proactive approach to support the operational needs of the organization.

As a CNC VMC Machine Setter, you will play a crucial role in the production process, working primarily with computer numerical control vertical machining centers. You will be responsible for setting up and adjusting machines to ensure they run smoothly and produce quality parts.Key Responsibilities:- Machine Setup: Prepare and set up CNC VMC machines for production runs, ensuring all tools and materials are ready for efficient operation.- Program Loading: Load and configure machine programs, making adjustments as needed to meet specification requirements and enhance output quality.- Quality Control: Monitor the machining process and inspect finished parts for accuracy and quality, maintaining strict adherence to specifications and tolerances.- Troubleshooting: Identify and resolve any mechanical or operational issues during the machining process to minimize downtime and maintain production efficiency.- Maintenance: Perform routine maintenance on the machines, including cleaning and lubrication, to ensure optimal performance and longevity.Required Skills and Expectations:- Educational Background: A degree in Engineering (B.E.) is preferred, providing you with a strong foundation in manufacturing and machine operations.- Technical Knowledge: Familiarity with CNC VMC machinery and basic programming is an advantage, though not mandatory for entry-level applicants.- Attention to Detail: Strong focus on precision and quality to ensure parts meet required specifications.- Problem-Solving Skills: Ability to troubleshoot and resolve issues quickly to keep production on track.- Team Player: Willingness to work collaboratively with other team members to meet production goals and deadlines. If you have a passion for manufacturing and a desire to grow your skills in CNC machining, we encourage you to apply.

We are looking for a Quality Inspection Engineer to ensure that our products meet the highest standards of quality. This is an excellent opportunity for recent graduates or those with up to two years of experience who are eager to start their careers in quality assurance.Key Responsibilities:1. Conduct Inspections: Perform regular inspections and tests on products during various stages of production to identify defects or deviations from specifications. Your keen eye will help maintain high quality standards.2. Document Findings: Accurately record inspection results and maintain logs of quality test data. Effective documentation is essential for tracking quality trends and addressing potential issues.3. Collaborate with Teams: Work closely with engineering, production, and supply chain teams to communicate inspection findings and suggest improvements. Clear communication will help foster a culture of quality throughout the organization.4. Implement Quality Standards: Assist in the development and enforcement of quality control processes. Understanding and applying industry standards will ensure that our products consistently meet customer expectations.Required Skills and Expectations:The ideal candidate should have a relevant degree and a strong attention to detail. Familiarity with quality inspection tools and techniques is a plus. A willingness to learn and adapt in a fast-paced environment is essential, as well as the ability to work well in teams and communicate effectively with colleagues. Strong analytical skills will be beneficial in identifying trends and areas for improvement.

Location: Chennai Experience: 7-10 Years Industry: Export / International Trade / ManufacturingWe are looking for an experienced Export Sales Manager to drive international sales, develop overseas markets, and build strong relationships with global clients and distributors.Key Responsibilities:Develop and execute export sales strategies to expand international markets.Identify overseas customers, distributors, and business opportunities.Manage export sales enquiries, quotations, negotiations, and order closures.Build and maintain long-term relationships with international clients.Coordinate with logistics, production, and documentation teams to ensure timely shipments.Monitor export regulations, market trends, and competitor activities.Achieve export sales targets and prepare sales performance reports.Key Skills: Export Sales, International Business Development, Export Documentation, International Trade, B2B Sales, Overseas Client Acquisition, Distributor Management, Incoterms, LC, Logistics Coordination, Negotiation

Hiring: HR Operations ExecutiveLocation: ChennaiExperience: 8-10 YearsIndustry: IT / Corporate / HR ServicesTalent Zone Consultant is hiring an experienced HR Operations Executive to manage employee lifecycle processes, HR administration, and compliance activities.Key Responsibilities:Manage onboarding, offboarding, employee records, and HR documentation.Coordinate payroll, attendance, leave management, and employee benefits.Ensure compliance with HR policies and statutory requirements.Maintain HRIS data and prepare HR MIS reports.Handle employee queries and support HR process improvements.Coordinate with payroll, finance, and other internal teams.Key Skills: HR Operations, Employee Lifecycle Management, HRIS, Payroll Coordination, HR Compliance, Onboarding, Offboarding, Leave Management, HR MIS, Employee Documentation

We are looking for a motivated Quality Engineer to join our team in Chennai. This entry-level position is ideal for recent graduates who are eager to develop their skills in quality assurance and testing.As a Quality Engineer, you will be responsible for ensuring that our products meet high-quality standards. Key responsibilities include:- Testing Products: Conduct thorough tests on products to identify any defects and ensure functionality, reliability, and performance meet required specifications.- Documenting Results: Record and analyze test results to provide detailed reports on product quality, including any issues found and recommendations for improvements.- Collaborating with Teams: Work closely with design and production teams to communicate quality issues, ensuring that they are resolved efficiently to maintain high standards.- Continuous Improvement: Participate in quality improvement projects by identifying areas where processes can be enhanced to prevent defects and improve product quality.To succeed in this role, candidates should possess a bachelor

Seeking an organized and detail-oriented Document Controller to manage, maintain, track, and distribute project-related documents for MEP, HVAC, electrical, plumbing, firefighting, fire alarm, ELV, and facility management projects. The role involves maintaining accurate document records, managing revisions and approvals, coordinating with project teams, and ensuring compliance with document control procedures and project requirements.Key Responsibilities:Maintain an organized document control system for all project-related documents.Register, classify, distribute, track, and archive incoming and outgoing documents.Maintain document numbering systems, revision histories, and document registers.Ensure the latest approved drawings and documents are available for project execution.Manage engineering drawings, RFIs, method statements, material submittals, shop drawings, as-built drawings, and technical submissions.Track consultant and client approvals and follow up on pending submissions.Coordinate with project managers, planning engineers, site engineers, QA/QC engineers, procurement teams, and clients.Prepare document status reports, submission logs, and approval tracking reports.Support project handover documentation and maintain records for completed projects.Ensure compliance with document control procedures, ISO standards, and project requirements.Maintain confidentiality and ensure proper storage, retrieval, and retention of documents.Assist with internal and external audits and monitor document turnaround times.Prepare weekly and monthly document control reports.Required Skills & Qualifications:Diploma or bachelor's degree in Engineering, Business Administration, or a related field.3-7 years of experience as a Document Controller.Experience in MEP, HVAC, construction, infrastructure, or facility management projects.GCC/UAE project experience is preferred.Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.Knowledge of document management systems such as Aconex, Procore, EDMS, or SharePoint.Understanding of engineering drawings, technical documentation, and revision control.Strong organizational skills and attention to detail.Excellent communication, coordination, and time management skills.Ability to manage multiple tasks, handle large volumes of documents, and meet project deadlines.Document Controller certification is an added advantage.

We are looking for an organized and proactive Operations Services Coordinator to support operational work orders, vendor coordination, service documentation, invoice processing, compliance tracking, and operational reporting. The role will act as a coordination point between Site Operations, Procurement, Accounts Payable, and external suppliers to ensure work orders are completed, properly documented, invoices are supported, and open issues are followed up and closed on time.The ideal candidate should have strong coordination and follow-up skills, good knowledge of MS Excel and reporting, and the ability to manage multiple stakeholders, vendors, and operational activities independently.Key Responsibilities:Manage and track operational work orders from assignment through completion and final closure.Monitor open, aging, and overdue work orders and follow up with relevant teams and vendors.Verify work order completion and ensure all required documentation and approvals are available.Coordinate with suppliers regarding pending work, service updates, corrective actions, and deliverables.Maintain updated vendor contacts, communication records, and escalation details.Ensure suppliers submit service reports and follow up on missing or delayed documentation.Coordinate with Site Operations and vendors to resolve incomplete or inaccurate service documentation.Support invoice processing by ensuring completed work orders have the required supporting documents.Track invoice aging, payment status, discrepancies, and unresolved disputes.Coordinate with Accounts Payable, Procurement, Site Operations, and suppliers to resolve invoice-related issues.Prepare and maintain weekly and monthly operational reports, dashboards, and scorecards.Track vendor response time, work order completion, service-report compliance, and other performance metrics.Identify recurring vendor or site-level issues and escalate them to the appropriate stakeholders.Support vendor performance reviews and prepare data for periodic business reviews.Monitor site-level compliance with established processes, SOPs, documentation requirements, and service timelines.Maintain accurate operational records and ensure timely escalation and closure of pending actions.Required Skills & Qualifications:Bachelor's degree or equivalent qualification preferred.2-5 years of experience in operations coordination, vendor management, facilities coordination, procurement support, work order management, or service administration.Strong hands-on knowledge of MS Excel, including tracking, reconciliation, reporting, and data analysis.Experience in vendor coordination and cross-functional stakeholder management.Good understanding of invoice workflows and Accounts Payable coordination.Experience preparing MIS reports, dashboards, KPIs, or vendor performance reports.Strong organizational and time-management skills.Excellent follow-up and communication skills.Ability to identify discrepancies, track exceptions, and ensure timely resolution.Strong attention to detail and accuracy.Ability to work independently and manage multiple tasks and deadlines.Good judgment to resolve routine issues and escalate critical or unresolved matters appropriately.Experience with ERP, CMMS, or other work order management systems will be an advantage.Experience in data center, critical infrastructure, facilities management, or procurement operations will be an added advantage.

We are looking for a Nursing Staff member to provide patient care and assist doctors with consultations and clinical procedures. The candidate should be responsible, patient-friendly, and comfortable working in a clinical environment.Key Responsibilities:Provide basic nursing care and support to patients.Assist doctors during consultations and procedures.Monitor patients and attend to their basic clinical needs.Prepare treatment rooms and required clinical equipment.Maintain cleanliness and hygiene in the clinical area.Maintain basic patient and treatment records.Follow clinical safety and hygiene procedures.Support daily clinic operations as required.Required Skills & Qualifications:0-1 year of nursing experience.Relevant nursing qualification required.Good patient-handling and communication skills.Ability to assist doctors and work as part of a clinical team.Responsible and professional approach.

We are hiring a detail-oriented research associate to support technical research, market assessment, feasibility work, proposal writing and the documentation of new projects. The ideal applicant can work with unfamiliar subjects, verify sources and turn large amounts of information into useful, readable findings.Key ResponsibilitiesTechnical and commercial research Review technical publications, patent literature, product specifications and relevant public sources. Research customers, competitors, suppliers, use cases and industry developments. Prepare structured comparisons, early feasibility assessments and opportunity briefs. Record reliable sources and distinguish confirmed facts from estimates or assumptions.Proposals and documentation Draft project summaries, concept notes, business plans, technical reports and slide presentations. Identify relevant incubator programmes, innovation grants, tenders and partnership opportunities. Track application criteria, deadlines, forms and supporting documents without assuming eligibility. Organise research libraries, references, datasets and versioned project records.Project support Gather information from engineers, business-development staff and external contributors. Track research milestones, required inputs and completion of documentation deliverables. Present concise research findings and explain how they inform the next decision.Required Skills and Preferred Background Excellent research discipline, reading comprehension and written English. Proficiency in Word, Excel, PowerPoint and online research tools. Ability to summarise technical concepts accurately without overstating conclusions. Competence with AI-assisted research tools combined with independent source verification. Education in engineering, science, economics, business or another analytically rigorous field is preferred. Research reports, academic projects or proposal-writing samples are an advantage.How Performance Will Be Assessed Accurate, clearly referenced research delivered by agreed deadlines. Proposals and project files that are organised, complete and easy for others to review. Relevant opportunities and risks identified early enough to influence decisions.Application and Interview ProcessApply by WhatsApp to +91 98945 95035. You may send your CV directly or initiate a message with 'Application - Research & Project Associate'.Include your academic or research area and a relevant writing or project sample if available. A short research exercise may be used.Candidates must be available to work from the office. Interviews will be scheduled after 8 November 2026; only shortlisted candidates will be contacted with timing and location details.