Document Management Jobs

# Job Description - Office BoyClient: Sunrise Group Job Location: Turbhe, Navi Mumbai Experience: Minimum 2 Years Salary: Up to 20,000 per month Gender Preference: Male Employment Type: Full-Time ## Job SummaryWe are looking for a reliable, punctual, and well-organized Office Boy to support daily office operations, maintain cleanliness, and assist employees with routine administrative tasks.## Key Responsibilities- Serve tea, coffee, water, and refreshments to employees and visitors.- Maintain cleanliness and tidiness in the office, pantry, and meeting rooms.- Assist with photocopying, printing, scanning, and basic documentation.- Handle office files, documents, and parcels as required.- Support employees with day-to-day administrative tasks.- Ensure the pantry is stocked with necessary supplies.- Assist with office errands, including bank visits and document deliveries, when required.- Maintain office supplies and inform management about shortages.- Ensure meeting rooms and common areas are ready for use.- Perform other routine office duties as assigned by management.## Required Skills & Qualifications- Minimum 2 years of experience as an Office Boy, Office Assistant, or in a similar role.- Basic communication and interpersonal skills.- Punctual, honest, and responsible.- Ability to follow instructions and complete assigned tasks efficiently.- Well-organized and attentive to cleanliness and hygiene.- Willingness to assist with general office and administrative activities.Salary: Up to 20,000 per month, depending on experience and suitability.

We are looking for a dedicated and organized Legal Secretary to join our team in Indore. This part-time position is ideal for female candidates who have completed their LLB and are seeking to start their career in the legal field.Key Responsibilities:- Document Preparation: Assist in drafting, formatting, and reviewing legal documents such as contracts and pleadings to ensure accuracy and compliance with legal standards.- Scheduling and Calendar Management: Manage appointments, court dates, and meetings for lawyers, ensuring all schedules are well organized and up to date.- Client Communication: Serve as a point of contact for clients, responding to inquiries, and providing information as needed to maintain strong client relationships.- File Management: Organize and maintain legal files and documents, ensuring they are easily accessible and securely stored for efficient retrieval.- Research Assistance: Conduct basic legal research to support attorneys in case preparation and document creation, helping to gather relevant information and resources.Required Skills and Expectations:Candidates should have strong organizational skills and attention to detail, as they will be handling sensitive legal documents. Proficiency in Microsoft Office Suite is essential for document preparation and communication. Good verbal and written communication skills are necessary to interact effectively with clients and team members. A proactive attitude and the ability to handle multiple tasks in a fast-paced environment are expected. A foundational understanding of legal terminology and practices is preferred but not mandatory for entry-level candidates.

The role of Documentation Executive involves managing export and import documentation effectively. This position requires a candidate with 3-7 years of relevant experience and a graduate degree.Key responsibilities include preparing and verifying all necessary export and import documents, ensuring compliance with regulations. The selected candidate will communicate regularly with Customs House Agents (CHA), freight forwarders, and clients to facilitate smooth logistics operations. Attention to detail is essential to avoid discrepancies in documentation.To succeed in this role, strong communication skills are important as they will be the primary means of interaction with various stakeholders. Proficiency in computer applications is required to manage documentation efficiently and facilitate quick access to information. Candidates must be detail-oriented, as document accuracy is critical in this function. Familiarity with industry practices concerning export and import processes is necessary. The role entails working from the office located in CBD Belapur, Navi Mumbai. This is a full-time position, emphasizing the need for consistently reliable attendance and engagement during standard working hours. Applicants must possess the necessary skills to handle multiple tasks efficiently and meet deadlines, contributing to the overall productivity of the organization.

Seeking an organized and detail-oriented Document Controller to manage, maintain, track, and distribute project-related documents for MEP, HVAC, electrical, plumbing, firefighting, fire alarm, ELV, and facility management projects. The role involves maintaining accurate document records, managing revisions and approvals, coordinating with project teams, and ensuring compliance with document control procedures and project requirements.Key Responsibilities:Maintain an organized document control system for all project-related documents.Register, classify, distribute, track, and archive incoming and outgoing documents.Maintain document numbering systems, revision histories, and document registers.Ensure the latest approved drawings and documents are available for project execution.Manage engineering drawings, RFIs, method statements, material submittals, shop drawings, as-built drawings, and technical submissions.Track consultant and client approvals and follow up on pending submissions.Coordinate with project managers, planning engineers, site engineers, QA/QC engineers, procurement teams, and clients.Prepare document status reports, submission logs, and approval tracking reports.Support project handover documentation and maintain records for completed projects.Ensure compliance with document control procedures, ISO standards, and project requirements.Maintain confidentiality and ensure proper storage, retrieval, and retention of documents.Assist with internal and external audits and monitor document turnaround times.Prepare weekly and monthly document control reports.Required Skills & Qualifications:Diploma or bachelor's degree in Engineering, Business Administration, or a related field.3-7 years of experience as a Document Controller.Experience in MEP, HVAC, construction, infrastructure, or facility management projects.GCC/UAE project experience is preferred.Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.Knowledge of document management systems such as Aconex, Procore, EDMS, or SharePoint.Understanding of engineering drawings, technical documentation, and revision control.Strong organizational skills and attention to detail.Excellent communication, coordination, and time management skills.Ability to manage multiple tasks, handle large volumes of documents, and meet project deadlines.Document Controller certification is an added advantage.

We are seeking a Law Associate to join our team in Zirakpur. This full-time position is suitable for recent graduates and those with up to six years of experience in the legal field. nnKey Responsibilities:nn- Legal Research: Conduct thorough research on various legal topics to support cases and assist senior attorneys. This involves understanding statutes, regulations, and relevant case law.nn- Drafting Legal Documents: Prepare legal documents such as contracts, agreements, and briefs. Clear and precise writing is essential to ensure compliance with legal standards and to accurately reflect the interests of clients.nn- Case Management: Assist in managing ongoing cases by organizing files, tracking deadlines, and preparing for hearings. This requires attention to detail and strong organizational skills.nn- Client Interaction: Communicate with clients to gather information, provide updates, and clarify legal procedures. Building rapport and understanding clients' needs is crucial for effective client service.nnRequired Skills and Expectations:nnCandidates should possess a law degree and demonstrate a strong understanding of legal principles. Excellent written and verbal communication skills are necessary to articulate complex legal concepts clearly. Candidates must be adaptable and capable of managing multiple tasks in a fast-paced environment. Strong analytical skills are essential for effective problem-solving. A commitment to professionalism and ethical standards in all interactions is expected from applicants.

We are looking for a dedicated Billing Engineer to join our team in Meja. This role is essential for ensuring accurate billing and financial reporting, providing an opportunity for individuals with 1 to 4 years of experience in related fields.Key Responsibilities:- Billing Management: Prepare and manage billing statements for clients, ensuring all charges are accurate and compliant with company policies.- Data Analysis: Analyze billing data to identify discrepancies or trends, helping to improve processes and enhance efficiency.- Collaboration: Work closely with other departments to gather necessary information for billing processes, ensuring all accounts are accurate and up to date.- Customer Communication: Address billing inquiries from customers promptly, maintaining a professional relationship and ensuring customer satisfaction.- Reporting: Generate regular reports on billing status and revenue for management review, aiding in financial planning and decision-making.Required Skills and Expectations:Candidates should possess a Bachelors degree in fields such as B.A, B.C.A, B.B.A, B.Com, or B.E. A male candidate is preferred for this position. Strong attention to detail is crucial, along with proficiency in data analysis and billing software. Effective communication skills are necessary to liaise with customers and other departments. A background in finance or related experience is desirable, along with the ability to work independently and manage time efficiently in a fast-paced environment. This is a full-time office-based role.

Technical Documentation SpecialistExperience: 9-12 YearsLocation: BangaloreHiring Company: Talent Zone ConsultantBrief JD:We are hiring a Technical Documentation Specialist with strong experience in engineering/manufacturing documentation. The role involves creating, reviewing and maintaining technical documents, manuals, work instructions and engineering documentation while coordinating with engineering and production teams.Key Responsibilities:Create and maintain technical manuals, SOPs, work instructions and specifications.Review engineering documents for accuracy, consistency and completeness.Convert complex technical information into clear documentation.Coordinate with engineering, production and quality teams.Maintain document control, revisions and version history.Ensure documentation follows company standards and quality requirements.Support audits and maintain technical documentation repositories.Relevant Skillset:Technical Documentation, Engineering Documentation, Technical Writing, SOP, Work Instructions, Technical Manuals, Document Control, Engineering Drawings, BOM, Change Management, Revision Control, Manufacturing Documentation, MS Office, PLM, Quality Documentation

Key Responsibilities:Enter purchase bills and maintain purchase recordsGenerate and record sales invoicesRecord payments to suppliers and receipts from customersPass basic journal entries and adjustmentsMaintain data for GST and TDS complianceUpdate records in accounting softwareMaintain proper documentation and filingFollow up on pending payments and outstanding invoicesRequirements:Bachelors degree in Commerce (B.Com) or related fieldBasic knowledge of accounting and GSTFamiliarity with MS Excel & accounting sofwareGood accuracy and attention to detail

We are looking for a Document Controller with 7 to 13 years of experience to manage and organize company documents in Dubai. The ideal candidate will play a crucial role in ensuring all documentation is accurate, accessible, and securely stored.Key Responsibilities:1. Document Management: Organize and maintain all company documents, ensuring they are easily retrievable. This includes filing digital and physical documents according to established protocols.2. Quality Control: Review documents for accuracy and completeness, making sure that all necessary information is included and correctly formatted before final submission.3. Version Control: Monitor and control versions of documents to ensure that the most current documents are in circulation, preventing confusion or errors.4. Collaboration: Work closely with various departments to facilitate document sharing and ensure that all team members have access to required documentation in a timely manner.5. Compliance: Ensure that all documents meet legal and regulatory requirements, adhering to company policies and industry standards.Required Skills and Expectations:The ideal candidate should possess a diploma and have prior experience as a Document Controller in a similar setting. Strong attention to detail is essential, as is proficiency in document management software and MS Office. The candidate must be organized, proactive, and able to communicate effectively, as this role involves collaboration with multiple teams. A commitment to maintaining confidentiality and managing sensitive information responsibly is also vital.

* Submit and collect official documents from banks, clients, vendors and other locations.* Handle courier and parcel collection/delivery.* Visit banks, vendors, clients and other offices for official work.* Collect office materials, documents, bills and receipts when required.* Assist with printing, scanning, photocopying and filing of documents.* Perform basic computer work such as data entry, email and internet use.* Maintain proper records of documents, receipts and completed tasks.* Coordinate and follow up with vendors/clients for assigned work.* Handle other outdoor and office-related tasks assigned by the management.

We are looking for a Project Associate to join our team in Bangalore. The ideal candidate should have 1 to 2 years of experience and a strong commitment to helping our projects succeed.Key Responsibilities:- Project Coordination: Assist in organizing project activities and ensuring all team members are on track. This includes scheduling meetings and preparing project timelines.- Documentation Management: Maintain and update project documents, ensuring all records are accurate and accessible. This will help the team track progress and decisions made throughout the project.- Data Collection and Analysis: Gather relevant data and analyze it to support project goals. This may involve using spreadsheets or project management software to monitor project metrics.- Stakeholder Communication: Act as a point of contact for team members and stakeholders. Ensuring clear communication will help to keep everyone informed about project status and any changes.- Support in Project Meetings: Prepare agendas and take notes during project meetings. Summarizing action points will help clarify individual responsibilities and deadlines.Required Skills and Expectations:The successful candidate should have strong organizational skills and the ability to manage multiple tasks simultaneously. Good communication skills, both verbal and written, are essential to convey information clearly to the team and stakeholders. Proficiency in basic software tools like Microsoft Office is required, and familiarity with project management software will be a plus. A proactive attitude and a willingness to learn will greatly contribute to the team's success.

The job will entail export documentation, follow-up with freight forwarders, transport companies, suppliers &customers, ensuring all relevant parties are kept informed. Strong Logistical skills with excellent attention todetail are essential as you will need to check essential shipping and export documentation required bycustomers and suppliers, as well as assist with co-ordinating the delivery and dispatch of freight. You will needto be flexible and able to react quickly to the changing demands of our customers, maintaining a calm andprofessional attitude at all times.

Job SummaryThe Store & Inventory Manager is responsible for overseeing all store and inventory operations, ensuring accurate stock management, timely material availability, proper storage practices, inventory control, and compliance with company procedures. The role involves managing inventory records, supervising store personnel, coordinating with procurement and production teams, conducting stock audits, and maintaining optimal inventory levels to support business operations efficiently.Key ResponsibilitiesInventory ManagementMonitor and maintain inventory levels to ensure uninterrupted business operations.Establish and maintain minimum, maximum, and reorder stock levels.Track stock movement, consumption patterns.Prevent stock shortages, overstocking, and inventory obsolescence.Analyze inventory data and prepare inventory forecasts.Store OperationsManage daily store and warehouse activities.Ensure proper storage, labeling, and identification of materials and products.Maintain organized storage locations for efficient stock retrieval.Ensure compliance with warehouse safety and housekeeping standards.Optimize warehouse space utilization and storage efficiency.Goods Receiving and InspectionSupervise receipt of incoming materials and products.Verify deliveries against purchase orders and delivery documents.Inspect received goods for quantity, quality, and specification compliance.Coordinate with suppliers regarding damaged, defective, or incorrect materials.Ensure timely preparation of Goods Receipt Notes (GRN).Stock Issuance and Material DistributionAuthorize and supervise material issuance based on approved requisitions.Ensure accurate recording of inventory transactions.Manage stock transfers between departments, branches, or warehouses.Monitor inventory movement and maintain traceability records.Inventory Control and AuditingConduct regular cycle counts and physical stock verification.Reconcile physical inventory with system records.Investigate inventory discrepancies and implement corrective actions.Monitor and reduce inventory shrinkage, losses, and damages.Support internal and external inventory audits.Documentation and ReportingMaintain accurate inventory records and documentation.Prepare daily, weekly, monthly, and annual inventory reports.Generate reports on stock status, inventory valuation, aging stock, and consumption trends.Ensure proper filing of inventory-related documents.Team ManagementSupervise storekeepers, inventory executives, and warehouse staff.Allocate daily tasks and monitor employee performance.Train staff on inventory procedures, ERP systems, and safety standards.Foster a culture of accountability and operational excellence.