Documentation Job Vacancies in Ashram Road

Job Summary:Aspire Square is looking for a detail-oriented Documentation Executive to assist with the immigration process. The ideal candidate will be responsible for handling and verifying documents, ensuring compliance with immigration requirements, and providing seamless support to clients throughout their visa application process.Key Responsibilities: Collect, verify, and process immigration-related documents for various visa categories. Ensure all documentation complies with immigration laws and regulations. Maintain accurate records of client documents and application status. Coordinate with clients to gather necessary paperwork and clarify requirements. Assist in filling out visa applications and preparing case files. Liaise with internal teams and external authorities to ensure smooth processing. Keep up-to-date with changing immigration policies and guidelines. Handle client inquiries related to documentation and application procedures. Ensure timely submission of applications and follow-ups with authorities.Required Skills & Qualifications: Bachelors degree in any relevant field. Strong attention to detail and organizational skills. Excellent communication skills in English, Hindi, and Gujarati (preferred). Proficiency in MS Office (Word, Excel, Outlook). Ability to manage multiple cases efficiently. Knowledge of visa categories, documentation requirements, and immigration laws is a plus.

Handle Import shipments from various foreign countries and coordinate with logistics agency and custom agentCoordinate with customer for their order requirements and prepare the required paperworkGood communication skills( English, Gujarati, Hindi)

Handle Import shipments from various foreign countries and coordinate with logistics agency and custom agentCoordinate with customer for their order requirements and prepare the required paperworkGood communication skills( English, Gujarati, Hindi)

Exporters should seriously consider having the freight forwarder handle the formidable amount of documentation that exporting requires; freight forwarders are specialists in this process. The following documents are commonly used in exporting; which of them are actually used in each case depends on the requirements of both our government and the government of the importing country.

Exporters should seriously consider having the freight forwarder handle the formidable amount of documentation that exporting requires; freight forwarders are specialists in this process. The following documents are commonly used in exporting; which of them are actually used in each case depends on the requirements of both our government and the government of the importing country.

Job Summary:Aspire Square is looking for a detail-oriented Documentation Executive to assist with the immigration process. The ideal candidate will be responsible for handling and verifying documents, ensuring compliance with immigration requirements, and providing seamless support to clients throughout their visa application process.Key Responsibilities: Collect, verify, and process immigration-related documents for various visa categories. Ensure all documentation complies with immigration laws and regulations. Maintain accurate records of client documents and application status. Coordinate with clients to gather necessary paperwork and clarify requirements. Assist in filling out visa applications and preparing case files. Liaise with internal teams and external authorities to ensure smooth processing. Keep up-to-date with changing immigration policies and guidelines. Handle client inquiries related to documentation and application procedures. Ensure timely submission of applications and follow-ups with authorities.Required Skills & Qualifications: Bachelors degree in any relevant field. Strong attention to detail and organizational skills. Excellent communication skills in English, Hindi, and Gujarati (preferred). Proficiency in MS Office (Word, Excel, Outlook). Ability to manage multiple cases efficiently. Knowledge of visa categories, documentation requirements, and immigration laws is a plus.

Job description:Female Office Assistant Audit Documentation & Administration About the Role We are seeking a detail-oriented and organized Female Office Assistant to support administrative operations with a primary focus on audit documentation, compliance record management, and office coordination. The ideal candidate will ensure accurate data handling, proper document control, and timely completion of tasks related to verification and certification processes.This role requires strong organizational skills, proficiency in MS Office (especially Excel), and the ability to follow structured procedures independently after training.Key ResponsibilitiesPerform accurate data entry and maintain well-structured digital and physical filing systems.Prepare, format, and update Excel sheets, reports, templates, and official documentation.Assist in compilation and preparation of documents for verification, certification, and compliance audits.Maintain document control systems including version tracking and record traceability.Monitor timelines, plan schedules, and support team members in meeting deadlines.Manage reminders, task tracking, and regular follow-ups.Handle phone coordination and inquiry follow-ups with internal departments, vendors, and customers.Provide general administrative support for smooth office operations.Required Skills & CompetenciesGood written and verbal communication skills.Proficiency in MS Excel and MS Word.Strong documentation and organizational abilities.Ability to understand English technical or procedural documents.High attention to detail and accuracy.Good time management skills.Preferred QualificationsBasic understanding of audit documentation or certification processes.Ability to work independently after training.Willingness to follow structured systems and company procedures.Work LocationIn-person (Office-based role)Job Type: Full-timeWork Location: In person

Job Description: 1. Preparing Pre-shipment and Post shipment Documentation.2. Preparing Sample Documentation, tracking and follow-up with marketing team3. Coordination with Freight Forwarder and CHA regarding Container booking, availability, vessel schedule, shipping bill filing, BL, and other documentation.4. Follow-up with Plant regarding goods preparation, packaging, stuffing schedule etc.5. Preparing product labels, arranging samples for lab testing etc.6. Coordination with marketing executive regarding approval of export draft copies from buyer7. Contacting to Pest Control Agency for container fumigation, completing E-sealing process, E-way bill etc.8. Collection of all documents timely, arranging courier pick-up and updating tracking details to concern person.9. Payment Confirmation from accounts, completing BRC and filling returns of APEDA, Spice board, GST etc.10. Preplanning for all certificate renewals and audits on time and completing the procedure. Proper coordination with Certification Bodies. 11. Keeping records of all export shipments

Candidate should have good knowledge export import documents like Invoice, Certificate of origin, packing list. Coordinate with CHA, Certification agencies. Who should have experience in pre & post export documentation. Candidate should be preferred from Export Industry. Candidate should have excellent knowledge of Excel. Knowledge of Pre shipment, Post shipment, Issue of export advance licenses.

- Preparation of Export Documents Create and verify shipping documents such as invoice, packing list, bill of lading, certificate of origin, and export declaration.- Ensure all documents comply with customs regulations.- Coordination with Various Departments Coordinate with logistics, CHA (Custom House Agent), freight forwarders, shipping lines, and transporters.

Please refer to the job description for the Export Documentation Executive position.1. Candidate must be a graduate in any field. ( MaleCandidates Only )2. Having Knowledge and Experience in the Documentation department for a minimum of 1 to 2 years. (Freshers also can apply)3. Should know how to make Pre-Shipment & Post Shipment Documents4. Candidate should be well versed in all aspects of Export Documentation procedures including Proforma Invoice, Packing list, Certificate of Origin, etc.5. Having experience in using MS Office, (Excel, Word & Outlook )6. Excellent communication skills - Written & VerbalSchedule: Day shiftLocation: Science City Road, Sola, Ahmedabad.Job Types: Full-time, Permanent

The Export Documentation Executive will be responsible for handling and managing all export documentation processes. This includes preparing and checking shipping documents, coordinating with customs officials, and ensuring compliance with international trade regulations.Key responsibilities include:- Preparing and processing export documentation such as invoices, packing lists, and certificates of origin to ensure smooth shipment of goods.- Coordinating with shipping agents, freight forwarders, and customs officials to schedule shipments and resolve any issues that may arise during the export process.- Ensuring compliance with international trade regulations and maintaining accurate records of all export transactions.Required skills and expectations:- A graduate with 0-2 years of experience in export documentation.- Strong attention to detail and ability to organize and prioritize work effectively.- Excellent communication and interpersonal skills to effectively coordinate with internal and external stakeholders.- Sound knowledge of export procedures, regulations, and documentation requirements.