Front Office Executive 12th Pass Jobs in Bhubaneswar

We are looking for a Front Desk Receptionist to join our team at Empire Recruitment Solutions to perform a variety of administrative tasks. As a part of this job, you will welcomeguests and greet people who visit the organization/business premises. Besides this, you will also handle front-desk tasks like managing mail and forwarding phone calls. The position offers an in-hand salary of 11,500 - 12,500 and growth opportunities.Key Responsibilities:Greet and assist visitors and ensure they are directed correctly.Answer, screen, and forward phone calls professionally.Maintain a tidy and presentable reception area with necessary stationery supplies.Receive, sort, and distribute daily mail and deliveries.Update calendars, schedule meetings, and arrange travel accommodations.Perform administrative tasks like filing, photocopying, and maintaining office records.Job Requirements:The minimum qualification for this role is Graduate and 0 - 2 years of experience. Other required skills include proficiency in Microsoft Office Suite, multitasking and time-management, with the ability to prioritize tasks. He/She must have a professional attitude and be anexpert in written and verbal communication.

She should be smart , greetings & assisting customer, must know her job responsibility

Maintain a clean and organized reception areaSchedule appointments and manage calendarsReceive, sort, and distribute mail and deliveriesProvide basic information about the company to clients and visitorsMaintain office supplies inventory and place orders as neededSupport administrative staff with filing, photocopying, and data entryHandle inquiries via phone, email, or in personEnsure confidentiality and security of company documents and informationExcellent verbal and written communication skillsStrong organizational and multitasking abilitiesProfessional appearance and demeanorAbility to remain calm and courteous under pressure

Data Entry and Management:Entering, updating, and maintaining data in company systems (such as CRM or ERP software).Ensuring that records are accurate and up to date.Managing databases and ensuring data security and integrity.Administrative Support:Performing administrative tasks such as filing, organizing documents, and managing office supplies.Handling correspondence, including emails, letters, and phone calls.Scheduling meetings, appointments, and coordinating with other departments.Financial and Accounting Support:Assisting in basic accounting tasks like invoice processing, expense tracking, and preparing financial reports.Coordinating with the finance department to ensure accurate billing and payments.Document Management:Organizing and maintaining important business documents.Ensuring compliance with company policies and legal requirements for document handling.Customer Support (Indirect):Assisting the front office by providing information or documents needed for customer service or sales teams.Handling follow-up tasks such as processing orders, updating customer data, or resolving non-urgent queries.Inventory and Supply Chain Management:Managing inventory records and ensuring timely restocking of supplies.Tracking and updating stock levels for products or materials.Reporting and Analytics:Preparing reports and summaries for management based on collected data.Assisting in performance analysis and maintaining records that support decision-making.Human Resources Support:Assisting with HR-related tasks like maintaining employee records, attendance tracking, and helping with payroll processing.Coordinating recruitment and onboarding processes.Coordination and Communication:Liaising between departments (e.g., finance, operations, HR) to ensure seamless workflow.Assisting in the smooth flow of information within the company, ensuring that executives and staff receive necessary details on time.Compliance and Regulatory Assistance:

We are looking for a Hotel Front Desk Associate to serve as our guests first point of contact and manage all aspects of their accommodation. Hotel Front Office Associate responsibilities include :Registering guests, managing reservations and providing information about rooms, rates and amenities. Ultimately, you will help create a pleasant and memorable stay for our guests. Perform all check-in and check-out tasks Manage online and phone reservations Inform customers about payment methods and verify their credit card data Register guests collecting necessary information (like contact details and exact dates of their stay) Welcome guests upon their arrival and assign rooms Provide information about our hotel, available rooms, rates and amenities Respond to guest complaints in a timely and professional manner Co-ordinate with our housekeeping staff to ensure all rooms are clean, tidy and fully-furnished to accommodate guests needsConfirm group reservations and arrange personalized services for VIP guest and event attendees, like wedding guests Upsell additional facilities and services, Maintain updated records of bookings and payments

Required back office job with good knowledge of computer, Excel working time from 9.30 to 6 pm

Front office manager required with good communication skills

- Greet and welcome guests: The front desk executive will be responsible for greeting and welcoming guests in a friendly and professional manner as they arrive at the office.- Answer and direct phone calls: The candidate will be in charge of managing incoming calls and directing them to the appropriate departments or staff members.- Manage the reception area: Keeping the reception area clean and organized is essential to create a positive first impression on visitors.- Schedule appointments and meetings: The front desk executive will schedule appointments and meetings for employees, clients, and other stakeholders as required.- Handle administrative tasks: In addition to front desk duties, the candidate will assist in general administrative tasks such as filing, data entry, and office supply management.Required Skills and Expectations:- Proficiency in Microsoft Office: The candidate must have a good working knowledge of Microsoft Office applications such as Word, Excel, and Outlook.- Strong communication skills: Excellent verbal and written communication skills are essential for interacting with guests, colleagues, and clients effectively.- Organizational skills: The ability to multitask, prioritize tasks, and stay organized in a fast-paced work environment is crucial for this role.- Professionalism: The candidate must have a professional demeanor, be well-groomed, and maintain a positive attitude at all times.- Punctuality: Being punctual and reliable is important for this role to ensure the smooth functioning of the front desk operations.

- Greet and welcome guests: As a front office executive, you will be responsible for greeting and welcoming visitors in a professional manner, creating a positive first impression for the organization.- Answer and direct phone calls: You will be required to handle incoming phone calls, directing them to the appropriate person or department, and providing information to callers as needed.- Provide information to guests: You will need to provide information about the organization, its services, and facilities to guests, as well as answer any questions they may have.- Maintain office cleanliness: Keeping the front office area clean and organized is essential to create a welcoming environment for guests and ensure a professional image for the organization.- Assist with administrative tasks: You may be asked to assist with various administrative tasks, such as data entry, filing, and scheduling appointments, to support the smooth functioning of the office.Required Skills and Expectations:- Proficiency in Microsoft Office: Ability to use Microsoft Office applications such as Word, Excel, and PowerPoint for various administrative tasks.- Experience in receptionist activities: Knowledge and experience in handling receptionist duties such as greeting visitors, answering phone calls, and providing information.- Strong customer service skills: Excellent customer service skills to interact with guests in a friendly and professional manner.- Telephone handling skills: Ability to handle incoming calls, take messages, and transfer calls accurately and efficiently.- Convincing power: Capability to persuade and convince guests effectively to ensure a positive experience.