Export Documentation Executive Graduate Jobs in Rajkot

Job Opening: Export Executive Location: Rajkot

The Export Executive will be responsible for managing and facilitating the export process of goods to international markets. This entry-level position is ideal for females looking to start their career in international trade.**Key Responsibilities:**- **Coordinate Shipments:** Manage the logistics of exporting goods, including scheduling and coordinating shipments to ensure timely delivery.- **Document Preparation:** Prepare all necessary export documentation, such as invoices, packing lists, and customs forms, to comply with international trade regulations.- **Communication with Clients:** Maintain effective communication with clients and suppliers to address inquiries, provide shipping updates, and resolve any issues.- **Market Research:** Conduct research to identify potential markets and analyze competitors, helping the company to expand its international reach.- **Compliance Monitoring:** Ensure compliance with export laws and regulations, including customs requirements, to minimize risks and delays.- **Record Keeping:** Maintain accurate records of all export transactions, including shipping documents and client communications, to facilitate audits and reporting.**Required Skills and Expectations:**- A degree in business, international trade, or a related field is preferred, though not mandatory for candidates with relevant experience.- Strong communication skills are essential, both written and verbal, to interact effectively with clients and customs officials.- Basic knowledge of export procedures and customs regulations is advantageous but not required.- Proficiency in Microsoft Office Suite, particularly Excel, for data management and reporting.- Strong organizational skills and attention to detail to manage multiple tasks efficiently.- A proactive attitude with a willingness to learn and adapt in a dynamic work environment.

Handling international clients and maintaining professional business relationships. Communicating with overseas customers through Email, Whatsapp, and calls for inquiries, orders and follow-ups. Preparing and managing export documentation (invoice, packing list, BL, COO, LC documents, etc.). Processing export orders and coordinating with production, dispatch, and logistics teams. Coordinating with freight forwarders, CHA, and shipping lines for timely shipments. Tracking shipments and sharing dispatch and delivery updates with clients. Monitoring export payments, LC compliance, and coordinating with banks. Maintaining export records, MIS reports, and shipment documentation.Interested

## **Job Description: Export Import Executive**### **Job Title:** Export Import Executive### **Department:** Supply Chain / Logistics / International Business### **Location:** [rajkot]### **Reports To:** Export Import Manager / Operations Head---## **Job Summary**The Export Import Executive oversees and coordinates all international trade operations including documentation, logistics, compliance, shipment tracking, and communication with suppliers, freight forwarders, and customs authorities. The role ensures smooth movement of goods across borders while adhering to government rules and company policies.---## **Key Responsibilities**### **1. Export Import Documentation*** Prepare and manage documents such as invoice, packing list, COO, B/L, AWB, LC documents, Insurance, E-way bills etc.* Ensure accuracy and compliance with customs regulations.* Coordinate with banks for LC negotiation and related documentation.### **2. Shipment Coordination*** Plan and track shipments via sea, air, and land.* Coordinate with freight forwarders, transporters, customs brokers, and warehouse teams.* Monitor shipment schedules and ensure timely delivery.### **3. Compliance & Regulations*** Ensure compliance with DGFT, Customs, RBI, and other government bodies.* Handle export incentives like MEIS/RODTEP/Advance License/EPCG (if applicable).* Maintain HS codes and knowledge of international trade regulations.### **4. Vendor & Client Coordination*** Communicate with overseas suppliers and customers regarding shipments, delays, or documentation issues.* Handle customer inquiries and resolve operational issues promptly.### **5. Data Management & Reporting*** Maintain shipment records, trackers, MIS reports.* Update management on shipment status, delays, and cost optimization.---## **Required Skills & Qualifications*** Bachelor s degree in International Business, Supply Chain, Commerce, or related field.* 1 - 3 years of experience in export import operations (depending on role level).* Strong knowledge of customs documentation, Incoterms, LC, CHA coordination.* Proficiency in MS Office and ERP systems.* Excellent communication and negotiation skills.* Ability to handle pressure and multitask.---## **Preferred Skills*** Knowledge of DGFT applications and EXIM policies.* Experience with global logistics and freight negotiations.* Understanding of international payment terms.

Export Import Executive

Identify new business opportunities in international markets.Build and maintain relationships with overseas clients, distributors, and agents.Conduct market research to identify trends, competitor activities, and potential regions for expansion.Handle the entire export sales cyclefrom lead generation and negotiation to order processing and logistics coordination.Ensure timely and successful delivery of products to clients in compliance with international trade regulations.Prepare and present quotations, proposals, and contracts to international buyers.Collaborate with internal departments (e.g., logistics, production, finance) to ensure smooth operations.Participate in international trade shows, exhibitions, and buyer-seller meets.Maintain detailed records of sales activity and prepare regular reports for management.Stay up-to-date with export regulations, INCOTERMS, and customs documentation requirements.

Prepare And Manage Import/Export Documentation Including But Not Limited To Purchase Orders, Commercial Invoices, Packing Lists, Bills Of Lading, Certificates Of Origin, And Other Required Documents.Communicate Effectively With Suppliers, Customers, And Logistics Providers To Resolve Documentation Issues And Queries.Maintain Accurate Records Of Shipments, Customs Entries, And Regulatory Compliance Documents.Monitor Shipment Schedules And Update Stakeholders On Shipment Status And Delays If Any.Stay Updated On Changes In Import/Export Regulations And Industry Best Practices.

2+ years of experience as an Export Documentation Executive or similar roleStrong knowledge of import/export laws, rules, and regulationsExcellent attention to detail and organizational skillsProficient in Microsoft Office Suite and document management softwareAbility to work independently and collaboratively with cross-functional teamsStrong communication and interpersonal skillsExperience with customs clearance and international trade documentation is preferredStrong problem solving and decision-making skills.

Responsibilities:- Develop and implement sales strategies to develop market- Identify new business opportunities and generate leads through various channels- Build and maintain strong relationships with existing clients- Negotiate contracts and agreements with clients- Coordinate with internal teams to ensure timely delivery of products- Prepare sales reports and forecasts for management- Keep up-to-date with industry trends and competition

Hiring Import-Export CoordinatorKey - Responsibilities: 1) Export & Import documentation 2) Documents to Bank ( Import and Export documents ) 3) Dealing with APEDA / DGFT4) Giving offers to Buyer 5) Correspondence with Buyer6) Laisioning for RoDTEP , Drawback and IGST refund 7) Correspondence with CHA 8) Renewal for Digital key / RCMC 9) Arranging for Container booking and transportation and co-ordinate with Factory for stuffing 10) Follow-up with CHA for Checklist 11) Any other responsibilities given by the Superiors

We are required Import Purchase Engineer-01 Male for Our Client Public Limited Company at Rajkot (Gujarat).Salary: Up to 35kExperience : 3 to 5 yearsJob Location : Shapar (Rajkot) GujaratSkill:Import Purchase , Documentation , Order , Billing , Part Purchase , Machine part Purchase , logistics etc.Interested Candidate can share your cv

- Source new sales opportunities through inbound lead regular follow-up and outbound cold calls- Email Conversation, send Quotation through mail- Searching Online International Clients- Export Related Knowledge is Required- Understand customer needs and requirements- Email Conversation, Telephonic Conversation With Domestic And International Clients and Customer- Close sales and achieve quarterly quotas- In-touch with Existing clients Through Social Media (Facebook, Whatsapp etc.), Email Coordination or Calls