Array ( [0] => tour-management-executive [1] => mumbai ) Tour Executive Graduate Jobs in Mumbai
42

Tour Executive Graduate Jobs in Mumbai

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  • 0 - 3 yrs
  • 5.0 Lac/Yr
  • Mumbai
Time Management Calender Management Scheduling Meetings Travel Booking Good Communication Skills Organisational Skills
Job Title: Executive Assistant to Managing DirectorCompany: Maitri Lab Grown Diamonds Location: Borivali West, Mumbai Work Days: Monday to Saturday Experience: 0-3 years Key Responsibilities:Time & Calendar Management:Build and maintain a structured weekly calendar with strict time blocking for deep work, meetings, travel, and bufferChallenge and prioritize meeting requests: say no when needed, reschedule when not urgentSend constant reminders and pre-briefs before key meetings and deadlinesTrack time spent across activities and flag where time is being wastedExecution & Follow-up:Convert MD decisions into action items, assign owners, and follow up until closedPrepare agendas, notes, and summaries for internal and external meetingsMonitor key commitments and nudge the MD and team without hesitation to keep things movingCoordination:Manage travel, logistics, and external appointmentsAct as the first point of contact for internal teams: filter, route, and respond as neededHandle confidential information with discretionWhat We Need From You:1-3 years experience as EA, Chief of Staff, or in a high-ownership operations roleObsessive about time management: you naturally block calendars, track usage, and optimize schedulesComfortable being direct: you will remind, push, and hold people accountable without fearExcellent organization and communication skillsProficient in Google Calendar, Notion, or similar toolsBased in or willing to commute to BorivaliWhat Success Looks Like:The MD leaves each day knowing exactly where time went, what moved forward, and whats protected for tomorrow. Nothing gets forgotten. Time waste gets called out fast.
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  • 1 - 4 yrs
  • 3.0 Lac/Yr
  • Mumbai
English Typist Calendar Management Management Skills Fixing Appointments Meeting Organizer Travel Arrangements Travel Booking
We are looking for a polite attitude EA for the Partner of the company. Individual needs to be good at communication, proficient typist, good at coordination, should be good at calendar management, booking travel, etc
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  • 5 - 11 yrs
  • 13.0 Lac/Yr
  • Mumbai
Personal Assistant Executive Assistant Calendar Management Travel Good Communication Skills
We are looking for a dedicated Executive Assistant (EA) to support our team in Mumbai. This position is open to female candidates with 5 to 11 years of experience, and it requires full-time presence in the office. **Key Responsibilities:**- **Calendar Management**: Organize and maintain the executive's calendar, scheduling meetings and resolving conflicts to ensure efficient time management.- **Communication Liaison**: Serve as the primary contact between the executive and internal or external stakeholders, facilitating clear and effective communication.- **Meeting Coordination**: Prepare agendas, take notes, and follow up on actions from meetings to ensure that all tasks are completed on time.- **Travel Arrangements**: Plan, coordinate, and book all travel logistics, ensuring all necessary arrangements are made efficiently.- **Document Management**: Draft, edit, and organize correspondence and reports, maintaining accuracy and confidentiality throughout the process.- **Project Support**: Assist with various projects by conducting research and gathering information, helping the executive make informed decisions.**Required Skills and Expectations:**- Proven experience as an executive assistant or in a similar administrative role, demonstrating strong organizational abilities and attention to detail.- Excellent written and verbal communication skills, enabling effective interaction with diverse stakeholders.- Proficiency in office software (e.g., MS Office Suite) and familiarity with digital communication tools.- Strong problem-solving skills and the ability to work well under pressure, managing multiple tasks simultaneously.- High degree of discretion and professionalism, as the role involves handling sensitive information. Candidates should be proactive, adaptable, and possess a positive attitude towards their work.
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Looking For Executive Assistant

Shree Dhootapapeshwar Ltd

  • 2 - 8 yrs
  • 4.0 Lac/Yr
  • Mumbai
Microsoft Excel Travel Booking Report Preparation Data Management
**Key Responsibilities:**- Manage executive's calendar: Coordinate all meetings, appointments, and events for the executive, ensuring efficient time management.- Handle communication: Serve as the primary point of contact for the executive, managing emails, phone calls, and correspondence professionally.- Organize travel arrangements: Make travel arrangements including flights, accommodations, and itineraries for the executive's business trips.- Prepare documents and reports: Assist in creating and editing documents, presentations, and reports for the executive's meetings and presentations.- Support in project management: Help in coordinating and tracking projects, ensuring deadlines are met and stakeholders are informed of progress.**Required Skills and Expectations:**- Excellent organizational skills: Ability to prioritize tasks, manage time efficiently, and handle multiple responsibilities simultaneously.- Strong communication skills: Clear and professional communication through both verbal and written channels.- Proficiency in Microsoft Office Suite: Familiarity with Word, Excel, and PowerPoint for creating and editing documents.- Attention to detail: Ability to maintain accuracy in scheduling, documentation, and other administrative tasks.- Experience in executive support: Previous experience supporting high-level executives and familiarity with executive assistant responsibilities.
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  • 2 - 8 yrs
  • 4.5 Lac/Yr
  • Mumbai
Receptionist Front Office Office Receptionist Front Desk Admin Administration Travel Booking Meeting Organizer Epabx Administrative Secretary Executive Secretary Telephone Receptionist Front Office Executive
We are hiring for a Leading Gems & Jewelers company in Charni Road - (Mumbai) for a ''Front Office / Receptionist''Min 2 yrs expCtc - upto 4lpa ( negotiable for the right candidate )Good experience in Handling front desk, calls, appointments, records, guest hospitality etcFemales onlyExcellent communication skills
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  • 3 - 8 yrs
  • 4.0 Lac/Yr
  • Mumbai
Secretarial Skills Travel Arrangements Hotel Booking MIS Reporting
- Secretarial duties including but not limited to travel arrangement, hotel booking, bill payments like credit card payment, mobile bill payment. - MIS Report collation and submission within the stipulated timeline. - Personnel file Management and submission. - Coordination with the concerned departments and authorities.
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Urgent Requirement For Travel Executive

BTW Financial Services & IMF PVT LTD

  • 1 - 1 yrs
  • 3.0 Lac/Yr
  • Dadar Mumbai
Business Development Online Lead Generation Sales Travel Sales Corporate Travel Management
Title: Travel Insurance Executive Objective: Drive corporate travel insurance sales by generating qualified leads, educating stakeholders, preparing competitive quotations, and ensuring seamless policy issuance and service. Core Duties and Responsibilities Lead Generation and Business Development Identify and research prospective corporate clients across relevant industries, travel-intensive functions, and geographies. Build and maintain a qualified pipeline through cold outreach, email campaigns, LinkedIn/social selling, industry events, and referrals. Qualify leads based on travel volume, geographies, risk profile, existing coverage, and decision-making structure. Maintain CRM discipline: log activities, update lead status, forecast opportunities, and track conversion metrics. Conduct structured needs assessments for corporate travel programs (domestic/international, frequency, destinations, traveler demographics). Quotation and Proposal Management Prepare customized quotations with multiple plan options Present proposals to stakeholders (procurement, finance, HR, travel desk) and address technical queries. Manage revisions, approvals, and validity timelines for quotations. Policy Booking and Issuance Collect KYC/company documentation, traveler details, and declarations per compliance requirements. Accurately complete proposal forms and obtain necessary signatures/consents. Process premium payments, reconcile amounts, and issue policy documents, endorsements, schedule of benefits, and certificates. Account Management and Client Servicing Serve as primary point of contact for client travel desks, HR, and finance for policy servicing. Support claims initiation by guiding on documentation, timelines, and emergency assistance procedures. Coordinate with claims teams and assistance providers to expedite resolution and communicate status. Adhere to IRDAI/DoI or relevant regulatory guidelines, AML/KYC norms, data privacy, and audit requirements. Maintain complete and accurate records: proposals, quotes, communications, policy schedules, and claim logs. Ensure marketing and client communications are compliant with approved product literature and disclosures. Stay updated on sanctions lists, travel advisories, and high-risk region protocols. Reporting and Analytics Track sales KPIs: leads, conversions, pipeline value, average deal size, cycle time, retention, and upsell. Train client travel coordinators on policy usage, issuance workflows, and emergency protocols. Keep current on competitor products, pricing, and emerging travel risks (pandemics, geopolitical, natural disasters). Participate in product and compliance training; obtain/renew required licenses or certifications. Improve sales collateral, scripts, and FAQs to enhance client understanding and close rates. Customer Experience and Retention Conduct onboarding sessions for new corporate clients and their travelers. Implement SLA-driven response and turnaround times for quotes and servicing. Drive renewals proactively with early reviews, competitive benchmarking, and program enhancements. Seek feedback, resolve complaints promptly, and promote satisfaction and referrals. Key Skills and Qualifications Strong B2B sales and relationship management; ability to engage CXO, HR, Procurement, and Travel Desk stakeholders. Solid understanding of travel insurance products, underwriting basics, and claims processes. Excellent communication, presentation, and negotiation skills. Proficiency with CRM tools, MS Office/Google Suite, and reporting. Attention to detail, compliance orientation, and problem-solving in time-sensitive scenarios.
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  • 1 - 3 yrs
  • 5.0 Lac/Yr
  • Mulund West Mumbai
Communication Organization Skills Customer Support Knowledge Travel Sales Sales
Are you passionate about wildlife, nature, and travel?Join Go Travellism Pvt. Ltd., the parent company of NatureExplorers.in, and be part of our mission to build Indias most engaging community of nature and wildlife lovers!As a Tour Sales & Operations Executive, you ll: Design and sell customized wildlife & eco-tourism itineraries Coordinate with lodges, parks, guides, and logistics partners Ensure seamless travel experiences from booking to feedback Support marketing with destination insights and tour contentWhat we are looking for: 1-3 years experience in tourism sales or operations (preferably wildlife/adventure/eco-tourism) Excellent communication, organization, and customer service skills Knowledge of wildlife destinations across India/South Asia Passion for nature, sustainability, and conservationWhy join us: Work with a team that lives and breathes nature Get opportunities to travel to wildlife destinations Be part of a growing brand in eco-tourism Full-time role MondaySaturday (Half-day Saturdays) Think you are the perfect fit?
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Jobs by Popular Location

Operations Executive

Ramify Recruitment

Documentation Communication System Hotel Booking Travel Booking Air Ticketing Microsoft Word
Oversee and manage day-to-day operations of the travel agency.Ensure smooth coordination between departments to achieve operational efficiency.Monitor budgets, schedules, and vendor performance.Resolve operational challenges quickly and effectively.
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Looking For Inside Sales Executive

Edens Staffing Services

Inside Sales Inside Sales Executive Inside Sales Associate Tours Travel Sales Process Travel Booking Outbound Sales Travel Arrangements CRM Sales Outbound Calling Channel Sales Agency Sales Lead Generation Negotiation Skills Pressure Handling Cold Calling Customer Communication
To market travel packages for domestic and international markets to all travel agents
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Sales Field Sales Relationship Officer Business Development Travel Sales Personal Loans
About Mihuru Mihuru, translating to My Freedom, is being built to make travel more affordable and accessible to everyone. Our innovative products including Travel Now Pay Later (TNPL) and Working Capital for Travel Agents, position Mihuru as the preferred payment provider for travel across India.Are you a go-getter passionate about sales and the Travel Industry? We're seeking highly driven Business Development Executives (BDEs) to join our growing team. You'll play a pivotal role in acquiring and building strong relationships with travel agents.Locations: Mumbai, Chennai, Kochi, Bangalore, DelhiWhat you'll do:Onboard travel partners in assigned geographyWork with the travel partners and their team to achieve designated booking targets.Assist in training the travel partner teams in Mihuru's products & services and loan processBe one point of contact at Mihuru for the travel partners at designated locations.Responsibilities:Interact and meet up with travel partners, generate leads for Mihuru's Travel Now, Pay Later and working capital products to achieve sales targetsCollaborate closely with internal teams to customize products and services to meet the unique needs and preferences of travel partnersBuild and maintain business relationship with current and potential travel partnersManage partnership and sales pipeline and track conversion ratiosPrepare sales proposals, quotations and other documentationFollow up with travel partner prospects to close partnership**Desirable / Preferred Qualifications: **Bachelors degree1-3 years experience in travel sales.Proven track record of exceeding sales targets in a B2B environment.Excellent communication, interpersonal and negotiation skills.Strong presentation skills and the ability to build rapport quickly.Self-motivated and results oriented individual with a can-do attitude.Highly organized with excellent time management skills.Proficiency in MS Office suite and CRM software is preferred.
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  • 0 - 5 yrs
  • 4.0 Lac/Yr
  • Vasai West Mumbai
Holiday Packages Sales Process Travel Sales Tour Management Executive Ticket Booking Sales
Key Skills required:Strong sales and interpersonal skillsExcellent verbal and written communications skillsAbility to negotiate effectivelyExcellent knowledge of International destinationsStrong problem-solving skillsDetail oriented and highly organizedStrong ability to manage time and prioritize tasksWorking knowledge of domestic and international travel trendsAbility to speak languages in addition to English preferredJob Responsibilities:Speak with clients on telephone to determine travel needs, budgets, and preferences.Prepare itineraries and packagesSells and coordinates transportation, accommodations, insurance, tours and activities.Advises clients regarding destinations, cultures, customs, weather and activities.Collects payments, books travel arrangements and manages pre & post sales coordination.Handles travel issues, conflicts, complaints, cancellations and refunds.Builds and maintains relationships with travel and tour vendors.Attends travel seminars and conferences.Conducts research on destinations and industry trends.Maintains accurate records of bookings, payments, transactions, phone calls and meetings.Contributes to agency efforts by accomplishing related tasks as needed.Education & Experience:Diploma or Bachelors degree in tourism, travel, hospitality, business or related fieldExperience working as a travel agent (Optional)Working hours:Monday to Friday -- 09.30 am to 07.00 pmSaturday -- 09:30 am to 03.00 pmLanguage Preference (spoken) -- Gujarati or Tamil or Marathi or KannadaReading / Writing skills -- Fluency in EnglishOffice Location: Vasai, MaharashtraJob Type: Full-timePay: 15,000.00 - 35,000.00 per monthSupplemental Pay:Performance bonusYearly bonusSales Incentives*Speak with the employer* +91 7420833666Expected Start Date: 15th January'25
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International Ticketing Executive GDS Amadues Ticketing Associate English Speaking Travel Requirement Air Ticketing Hotel Booking Travel Sales Travel Operations
Position: Travel Consultant: Hands-on experience on issuing Domestic & International tickets using CRS Amadeus / Galileo can apply. Willing to work in Implants as well as Back Office. Experience in handling International itineraries, destinations, corporate fares & airline updates. Experience in B2B / Corporate / SOTO ticketing background Should be comfortable in Rotational shiftQualifications and Education Requirements Candidate should possess good communication skills Any graduate / Diploma in Travel & Tourism / IATA Certified - with good knowledge of ticketing. Minimum with 4+ yrs of corporate international ticketing experience**Candidate should have experience in travel industry only**
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Executive Assistant

Auctusesg Private Limited

  • 2 - 7 yrs
  • 9.0 Lac/Yr
  • Dadar Mumbai
Travel Booking Travel Arrangements Calendar Management Data Management Office Secretary Outlook MS Office
2 -7 years with CXO/CEOs office preferred Calendar Management:o Experience of handling email, phone & letter correspondenceo Managing and coordinating external/internal meetingso Coordination with teams/follow ups and handling team MIS/weekly reviewsTravel Management:o Ticket bookings/Web-check in/coordinating with travel agency o End to end Visa coordination/Forex/insurance in case of international travelo Ground transportationo Accommodation booking and coordination with hotels MDs Desk managemento Handling phone/internet/credit cards/expenseso Tracking of travel/ phone/internet bills and ensuring payments on time o Tracking credit cards, preparing expense statements/tallying expenses and ensuring payments on time o End to end coordination on any bills, reimbursement or desk related mattersInternal and external stakeholder managemento Database management & dispatches to CRMo Collation of team reports, preparing power point presentations, formatting documents o Coordination with external stakeholders on any matters related to MDs calendar or meetings Qualifications: o Graduation or a postgraduation degree from reputed institution o Secretarial course completion will be an added advantage Key functional skills required:o Affluent with MS Office, PowerPoint, excel, mail merge, MS Teams, Zoom, Webex and ability to work around any other interactive multimedia and AI platforms o Ability to understand business, its objectives and prioritieso Activity planning and managing events o Understanding of Sustainability space preferredKey attributes:o Excellent Written & Oral Communication- Fluency in English o Excellent Interpersonal Skills and ability to coordinate with senior global community o High on multitasking, cross Collaboration and target oriented mindseto Ability to maintain confidentiality and capture/handle/anticipate sensitive information o Confident and pleasant personalityo Ability to work with stiff timelines/late hours
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Strong Communication Ability to Travel Unterstabd Sales and Marketing Principles Sales Executive
Education: BSc/MSc in Chemistry, Microbiology, Biology, Biotech, or PhysicsExperience: 0-6 yearsGender: Male candidates only---Roles and Responsibilities:1. Sales and Marketing Management:- Manage and execute sales and marketing activities.- Develop and implement strategies to increase company sales.2. Client Acquisition and Relationship Management:- Travel to find new clients and customers.- Maintain and strengthen relationships with existing clients.3. Sales Growth:- Focus on increasing sales by identifying and pursuing new business opportunities.4. Payment Collection:- Responsible for collecting payments from clients and customers in a timely manner.5. Product Promotion:- Promote company products through various channels and strategies to enhance market presence.Skills and Competencies:- Strong communication and interpersonal skills.- Ability to travel frequently.- Proactive and goal-oriented approach.- Effective time management and organizational skills.- Basic understanding of sales and marketing principles.Perks and Benefits:- Competitive salary package.- Opportunities for career growth and development.- Supportive work environment.---Join our team and contribute to our mission of driving sales growth and expanding our market presence! Apply now to be a part of our dynamic sales and marketing team.
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Sales Executive

Wings to Career Consultancy Firm

Willingness to Travel Field Work Sales Financial Service Commercial Vehicle Loans Retail Sales Sales Administration Lead Generation Direct Sales Sales Ability Communication Skills
Job Title: Assistant Sales Manager Financial Services - GurgaonJob Responsibility* Enter into and manage partnership and alliances with Vehicle OEMs local officials and their dealers* Hands on, direct sourcing to increase retail finance share in the local EV market* Manage monthly sales planning with partners and lead funnel* Manage collection processes with partners and collection agencies* Manage soft and hard collections* Ensure fluency in local language, handling local team and clients of the area assignedKey Skills:1. You are a proactive and independent person and are looking to take on independent responsibility2. You are good with numbers, have an analytical bent of mind and are curious by nature3. You can work as an independent contributor with little/ no support4. You are looking to join a young firm and believe in our mission (The mission of the company is to be an innovative market maker debt financing venture dedicated towards financing sustainable energy in India and catalysing the industry towards scale.)5. You can converse easily with sales staff and customers in local language as wellMandatory:* Done Retail loan sales and collections for an NBFC for atleast 2 years* Willingness to travel extensively to engage the market* Vehicle finance experience, especially new or used commercial vehicles or two wheelersTarget Industry: Commercial Vehicle Finance/EV - MandatoryGender: MaleExperience: 3 to 7 years of experience in retail lending salesJob Location: GurgaonWorking Days: 6 daysAge: 45 yearsQualification: Graduate/Post GraduateNotice Period: Immediate to 30 days only
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  • 5 - 8 yrs
  • 3.5 Lac/Yr
  • Nariman Point Mumbai
Excel PowerPoint Word Communication Team Coordinator Fixing Appointments ROC Filing Data Management Client Coordination Travel Travel Arrangements
Organization: Practicing Company Secretary FirmAdditional Qualification: Semi-qualified CS/CA candidateKey Responsibilities:Administrative Support:a. Manage diary and schedule appointments for the Practicing Company Secretary (PCS).b. Handle travel arrangements, including flights, accommodation, and visas.c. Coordinate meetings and conferences, including venue booking, participant invitations, and agenda preparation.Client Management:a. Assist in client relationship management by responding to queries and requests in a timely manner.b. Prepare and draft correspondence and documents, such as letters, emails, and reports.Coordinate with clients for document collection and submission.Legal and Regulatory Compliance:a. Assist the PCS in ensuring compliance with applicable laws and regulations.b. Prepare and file statutory returns and forms.Maintain updated records of company documents and statutory filings.Project Management:a. Support the PCS in project management activities, including task assignment, deadline tracking, and progress reporting.Data Management:a. Maintain accurate and organized electronic and physical files.b. Prepare and analyze reports and presentations as required.Team Coordination:a. Coordinate with other team members to ensure smooth workflow and efficient operations.Essential Skills and Qualifications:a. Strong organizational and time management skills.b. Excellent written and verbal communication skills.c. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). d. Knowledge of company law and secretarial practices.e. Ability to work independently and as part of a team.f. Attention to detail and accuracy.g. Ability to handle confidential information with discretion.
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Sales Communication Client Handling Client Servicing Handling Calls Outbound Calls CRM Sales
About Us: Travel LYKKE is a leading travel agency dedicated to creating unforgettable experiences for our clients. We pride ourselves on personalized service, in-depth knowledge of destinations, and a passion for travel. Join our dynamic team and help others explore the world!Position Overview: We are seeking a motivated and knowledgeable Travel Advisor to assist clients in planning and booking their dream vacations. The ideal candidate will have a passion for travel, excellent communication skills, and the ability to build strong relationships with clients.Key Responsibilities:- Consult with clients to understand their travel preferences, needs, and budgets.- Research and recommend destinations, accommodations, activities, and transportation options.- Create customized travel itineraries that align with client expectations.- Stay up-to-date with travel industry trends, regulations, and best practices.- Provide exceptional customer service before, during, and after trips.- Resolve any issues or concerns that may arise during the booking or travel process.- Develop and maintain relationships with travel suppliers and partners.- Promote and sell travel packages, promotions, and services.Qualifications:- Previous experience in travel industry is a must.- Strong knowledge of popular travel destinations including any international destination. - Excellent communication and interpersonal skills.- Proficient in travel booking software and online tools.- Detail-oriented with strong organizational skills.- Ability to work independently and as part of a team.- Passion for travel and helping others create memorable experiences.
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  • 5 - 9 yrs
  • 7.0 Lac/Yr
  • Andheri East Mumbai
Calendar Management Travel Arrangements Vendor Qualification Scheduling Technical Meeting
Department: AdministrationReporting To: DirectorKEY ROLE RESPONSIBILITIES: Provide administrative and secretarial support to the Director. To interact with all levels in the organisation for planning, coordination and execution of internal meetings. To manage travel and expense processing of the Director timely and accurately. To maintain & update contacts list. To maintain calendar and to provide meeting coordination support. Arranging meetings, updating, managing calendar & keeping the Director well informed of upcoming commitments /responsibilities / events / meetings. Maintaining minutes of the meetings. Drafting various communications from Directors Desk. Receiving and screening phone calls and redirecting them when appropriate. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters,packages etc.) Collection of data from different departments, preparing reports and analyzing information. Handle confidential documents ensuring they remain secure. Ensure necessary records are maintained that can readily provide current, accurate and accessible information. Manage and ensure execution of specific assignments / projects initiated by the Director. Preparation & analytical study of various reports. Preparation of presentations & reports for the Director.Customer Care: Act as primary point of contact for customers, distributors, wholesalers. Forward the complaints to the respective department for resolution. Proper follow-up with the departments for resolution of the complaints raised. Prepare Feedback report and submit to the Director.Supervisory Responsibilities: Organize and schedule meetings and appointments. Maintain executives agenda and assist in planning appointment,board meetings, conferences etc.Travel Management:- Making travel arrangements, such as booking flights, cars, rail and hotel Reservations to be well controlled
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Travel Executive

Talent Corner HR Services Pvt Ltd

  • 3 - 9 yrs
  • 4.3 Lac/Yr
  • Mumbai
Holiday Packages Travel Sales Lead Generation Coordination Skills Vendor Coordination Travel Executive
1:- Sr. Sales Executive Condition: - Min. 3 Years Experience in Travel Industry Salary 20-40 thousand (Depend on last drawn salary & Interview) Job Location:- Malad East , Mumbai 4000975 Min Walking Distance from Railway Station as well as Highway Sales Staff Job Description:- 1. Attending leads generated through various lead sources2. Organizing travel arrangements for the client and offering the best option for the products like Air, hotels, sightseeing and packages.3. Achieving sales targets, conversion targets4. Coordinating with operation team and accounts team, once the sales is done for smooth functioning of offered services5. Attending various destination online training programs in order to make yourself equipped to handle all the destination queries confidently and give proper guidance to the traveler while planning his holiday.
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Executive Assistant

Mayvent Management

Calendar Management Travel Arrangements Scheduling Administrative Secretary
1. Calendar and Schedule Management: Manage and maintain the Vice President calendar, scheduling meetings,appointments, and travel arrangements. Coordinate and prepare materials for meetings, ensuring the VicePresident is informed of upcoming commitments.2. Communication and Correspondence: Serve as the primary point of contact for internal and externalcommunications with the Vice President office. Screen and prioritize emails, phone calls, and other communications,responding on behalf of the Vice President when appropriate. Draft, proofread, and edit correspondence, reports, and presentations.3. Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas,taking minutes, and following up on action items. Arrange logistics for board meetings, executive team meetings, and otherkey events.4. Travel Management: Plan and coordinate domestic and international travel, including flights,accommodations, and itineraries. Prepare travel expense reports and ensure timely reimbursement.5. Project Management: Assist with special projects and initiatives, conducting research, compilingdata, and creating reports as needed. Collaborate with other departments to ensure the successful execution ofcompany-wide projects.6. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Maintain a high level of professionalism and integrity in all interactions.7. Office Management: Oversee the smooth functioning of the Vice President office, ensuring it iswell-organized and equipped. Manage office supplies and equipment, liaising with vendors and serviceproviders as needed.8. Relationship Management: Build and maintain positive relationships with key stakeholders, includingboard members, senior executives, clients, and partners. Facilitate communication between the Vice President and otherdepartments, ensuring alignment and collaboration.
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