Executive Assistant to MD-WFO-Borivali(0-3 Yrs)

Job Title: Executive Assistant to Managing Director

Company: Maitri Lab Grown Diamonds

Location: Borivali West, Mumbai

Work Days: Monday to Saturday

Experience: 0-3 years

Key Responsibilities:

Time & Calendar Management:

Build and maintain a structured weekly calendar with strict time blocking for deep work, meetings, travel, and buffer

Challenge and prioritize meeting requests: say no when needed, reschedule when not urgent

Send constant reminders and pre-briefs before key meetings and deadlines

Track time spent across activities and flag where time is being wasted

Execution & Follow-up:

Convert MD decisions into action items, assign owners, and follow up until closed

Prepare agendas, notes, and summaries for internal and external meetings

Monitor key commitments and nudge the MD and team without hesitation to keep things moving

Coordination:

Manage travel, logistics, and external appointments

Act as the first point of contact for internal teams: filter, route, and respond as needed

Handle confidential information with discretion

What We Need From You:

1-3 years experience as EA, Chief of Staff, or in a high-ownership operations role

Obsessive about time management: you naturally block calendars, track usage, and optimize schedules

Comfortable being direct: you will remind, push, and hold people accountable without fear

Excellent organization and communication skills

Proficient in Google Calendar, Notion, or similar tools

Based in or willing to commute to Borivali

What Success Looks Like:

The MD leaves each day knowing exactly where time went, what moved forward, and what’s protected for tomorrow. Nothing gets forgotten. Time waste gets called out fast.

• Experience

  0 - 3 Years

• No. of Openings

  1

• Education

  Graduate

• Role

  Executive Assistant

• Industry Type

  Jewelry / Gems / Precious Stones

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  borivali, mumbai.