Office Coordinator Jobs

The Back Office Coordinator role involves supporting the administrative operations of the team, focusing on effective process management and execution. This position is ideal for recent graduates looking to start their careers in a dynamic environment.Key Responsibilities include:- Administrative Support: Assist in daily operations by ensuring all paperwork and processes are accurate and up-to-date, facilitating smooth team functioning.- Team Organization: Help coordinate team activities and meetings, ensuring that all members are informed and prepared.- Data Management: Maintain and organize files and records, utilizing relevant software tools to track performance and progress.- Communication Liaison: Serve as a point of contact for external and internal communications, promoting clarity and efficiency within the team.Required skills and expectations:- A graduate degree is mandatory, ensuring you possess the necessary educational background.- An understanding of administrative processes, alongside proficiency in software used for documentation and data management.- Strong communication skills are essential, as the role involves direct interaction with colleagues and management.- The ideal candidate should be motivated and capable of working well in a fast-paced office setting.This full-time position is based at the office in Kasba East, Kolkata. The typical working hours and days will be discussed during the interview process. Additionally, practical requirements for this role will include utilizing a laptop and mobile device for day-to-day tasks, fostering a professional and efficient work environment.

# JOB DESCRIPTION## Back Office ExecutiveCompany Name: Groovy Radiant HR Consultancy Job Location: KanpurJob Type: Full-Time Department: Back Office / Operations Number of Vacancies: 2 Salary: 12,000 - 15,000 per month Working Hours: 11:00 AM - 8:00 PM Interview Timing: 3:00 PM - 6:00 PM Qualification: Graduate in any discipline preferred Experience: Freshers and experienced candidates can apply### About the RoleWe are looking for a responsible, organised and detail-oriented Back Office Executive to support daily office operations. The candidate will be responsible for data entry, record maintenance, customer call handling, stock/inventory management and coordination with team members. The ideal candidate should be comfortable using basic computer applications, maintaining accurate records and taking ownership of assigned tasks.### Key Responsibilities- Perform data entry and maintain accurate records and databases.- Handle customer calls and provide basic query support.- Maintain stock and inventory records.- Coordinate with team members and provide regular work updates.- Organise files, documents and reports systematically.- Complete assigned tasks within the given timelines.- Maintain confidentiality and accuracy while handling company information.- Support routine administrative and operational activities as required.### Candidate Requirements- Graduate in any discipline preferred.- Freshers and experienced candidates are welcome to apply.- Basic computer knowledge and data-entry skills.- Good communication and coordination skills.- Organised, responsible and detail-oriented approach to work.- Ability to manage records and handle multiple tasks.- Willingness to take ownership of assigned responsibilities.### Salary & Working Details- Monthly Salary: 12,000 - 15,000, depending on suitability and experience.- Working Hours: 11:00 AM - 8:00 PM.- Job Locations: Kanpur and Lucknow, Uttar Pradesh.- Interview Timing: 3:00 PM - 6:00 PM.### How to ApplyInterested candidates can contact us by Call or WhatsApp. Please share your updated resume and confirm your preferred job location before attending the interview.Contact Person: Jatin Bajpai Company: Groovy Radiant HR Consultancy Call / WhatsApp: 9555726012 Email: jatin.bajpai@groovyradiant.inJoin our team and build a brighter future with us!

Key Responsibilities Administrative Support: Prepare sales proposals, contracts, quotes, and presentations. Order Management: Process purchase orders, track delivery timelines, and verify order accuracy. Customer Communication: Answer incoming phone, email, and chat inquiries; resolve customer service requests or product questions. CRM & Data Management: Update and maintain client records, sales pipelines, contracts, and digital filing systems. Cross-Functional Collaboration: Work with marketing, finance, and logistics teams to coordinate campaigns, stock levels, and pricing updates. Reporting & Tracking: Generate regular sales reports, track monthly goals, and reconcile commissions or lead assignments.

Key ResponsibilitiesPharma Tender OperationsTender Identification & Tracking: Regularly monitor online government portals (e.g., GeM, e-Procurement), hospital portals, and institutional notices for relevant pharmaceutical bids, institutional supply tenders, and rate contracts.Document Preparation & Bidding: Prepare complete tender documentation, including technical bids, commercial offers, Earnest Money Deposit (EMD) requests, Bank Guarantees, and compliance certificates (e.g., WHO-GMP, COPP, Mfg License, Price Schedules).Vendor & Regulatory Liaison: Coordinate with internal quality assurance, regulatory affairs, and manufacturing teams to collect valid drug test reports, stability data, and batch manufacturing records required for tender submissions.Submission & Tracking: Submit online and physical bids strictly within published deadlines; attend online/offline tender openings and track technical/financial evaluation outcomes.Contract & Order Execution: Track awarded rate contracts, coordinate with logistics for timely supply order fulfillment to government hospitals/institutions, and follow up on outstanding tender payments and EMD refunds.Office Coordination & AdministrationFront Office & Communication: Manage incoming office phone calls, official emails, postal correspondence, and courier dispatch/receipt.Documentation & Archiving: Maintain systematic physical and digital filing systems for company licenses, drug certificates, vendor agreements, and completed tender archives.Cross-Departmental Support: Assist sales, accounts, and dispatch teams with generating sales invoices, purchase requisitions, dispatch slips, and routine data entry in ERP/Excel systems.Inventory & Office Upkeep: Monitor office inventory (stationery, computer accessories, pantry supplies), order replenishment stock, and coordinate vendor/facility maintenance services.

We are looking for an experienced, client-facing Sales Coordinator with excellent English communication skills, strong CRM knowledge, and practical knowledge of AI tools. The candidate should be confident in handling clients, managing relationships, and coordinating sales operations.Key Responsibilities- Handle client meetings, inquiries, follow-ups, and professional communications.- Coordinate with the sales team and internal departments.- Maintain client relationships and manage CRM records.- Prepare sales reports, quotations, and documentation.- Use AI tools to improve productivity and streamline daily tasks.- Resolve customer concerns and ensure client satisfaction.Required Skills & Qualifications- Female candidate, preferably 30-40 years of age.- 2-4 years of experience in sales coordination, CRM, or customer handling.- Excellent spoken and written English.- Strong client-facing, communication, and relationship management skills.- Practical knowledge of AI tools and their application in daily work.- Proficiency in MS Excel, email communication, and CRM tools.- Stable employment history, preferably 2-3 years with previous employers.

A back office executive in a loan or finance company manages the administrative, documentation, and operational backend processes that support loan origination, verification, and disbursement.Core Responsibilities in a Loan Company Loan Application Processing: Receive, review, and track new loan applications from initial submission through approval and final funds disbursement. Document Verification: Verify and organize customer KYC documents, income proofs, property papers, and financial application forms for authenticity. Data Entry & Management: Accurately enter and update client details, loan amounts, interest rates, and repayment schedules into the company's internal software or CRM systems. Credit & Committee Coordination: Prepare, check, and package loan files for review by the credit or underwriting committee. Cross-Departmental Liaison: Coordinate with sales, field agents, credit teams, and accounts to clear pending documents, resolve file queries, or speed up processing. Status Tracking & Follow-Ups: Maintain active trackers for approved, pending, rejected, and disbursed loan cases, following up with internal teams or applicants as needed. Reporting & MIS Preparation: Generate daily, weekly, and monthly Management Information System (MIS) reports, operational summaries, and Excel trackers for management. Record Keeping & Compliance: Maintain physical and digital archives of loan contracts while ensuring data security, privacy, and regulatory compliance.Key Skills Required Technical Proficiency: Strong command of MS Office (particularly MS Excel for tracking sheets and data management). Attention to Detail: High accuracy in data entry and catching discrepancies in financial or legal paperwork. Organizational Skills: Ability to handle high volumes of paperwork and multitask under tight processing deadlines. Communication: Clear written and verbal skills to coordinate smoothly with sales and credit teams.

Full-time on the client's payroll. Work from office. Location: Begumpet, Hyderabad. One opening. Five days per week, nine hours per day. Experience: 2-5 years. Minimum education: Graduate. Face-to-face interview.Manage the Founder/CEO's calendar, correspondence, meetings, travel and confidential records; track commitments, prepare meeting notes and drive follow-ups across businesses.Prior executive support experience, strong written English, discretion, MS Office/Google Workspace proficiency.Compensation: INR 35,000 per month (take-home).

Job description:Job OverviewWe are looking for an enthusiastic and organized HR Intern to support our Human Resources team with recruitment, candidate coordination, employee documentation, onboarding, and day-to-day HR operations.Key ResponsibilitiesAssist in recruitment and selection, including job postings and resume screening.Coordinate candidate interviews and follow up with shortlisted applicants.Communicate with candidates regarding interview schedules, selection, and joining.Assist with employee onboarding, documentation, and background verification.Follow up with candidates and new joiners to ensure a smooth joining process.Assist in employee engagement activities and other HR administrative tasks.Eligibility CriteriaGraduate or pursuing/completed an MBA in HR, Management, or a related field.Good communication and interpersonal skills.Basic knowledge of MS Excel, Google Sheets, and MS Office.Good organizational skills and attention to detail.Willingness to learn recruitment and HR operations.Freshers are welcome to apply.What You Will LearnEnd-to-end recruitment and candidate management.Interview scheduling and joining coordination.Employee onboarding and HR documentation.Attendance management and HR reporting.Practical exposure to day-to-day HR operations.Internship BenefitsHands-on experience in recruitment and HR operations.Opportunity to work with an experienced team.Performance-based learning and growth opportunities.Potential for a full-time position based on performance and organizational requirementsWork Location: In person

Key Responsibilities Perform accurate data entry and maintain operational records. Process client documentation and ensure completeness of KYC and account-opening documents. Verify and maintain client records in the back-office system. Coordinate with branches, dealers, and internal teams for operational support. Prepare and maintain daily operational reports. Handle document filing, scanning and record management. Assist in trade-related documentation and reconciliation. Ensure compliance with company policies and SEBI/Exchange guidelines. Resolve operational queries from internal teams. Maintain confidentiality of client information and company data. Support administrative and other back-office activities as assigned. Required Skills Good knowledge of MS Excel, Word and Outlook. Strong attention to detail and accuracy. Good analytical and organizational skills. Effective verbal and written communication. Ability to work under deadlines. Team player with a positive attitude. Basic knowledge of stock broking, capital markets or financial services will be an added

As a Program Coordinator, you will play a crucial role in supporting and managing various programs within our organization. This position is based in Somajiguda and is open to female candidates with 1 to 3 years of experience. Key Responsibilities:- Program Management: Oversee day-to-day operations of assigned programs, ensuring they run smoothly and meet objectives.- Coordination: Facilitate communication between team members, stakeholders, and external partners to ensure everyone is on the same page.- Planning and Scheduling: Assist in planning program timelines and scheduling meetings, ensuring all activities are well organized.- Reporting: Prepare and maintain progress reports to track program status and identify areas for improvement.- Event Support: Help organize events and activities related to programs, ensuring all logistical aspects are covered.- Documentation: Maintain accurate records and documentation for all program activities, ensuring compliance with organizational standards.Required Skills and Expectations:Candidates should possess strong organizational skills, with the ability to manage multiple tasks effectively. Excellent communication skills are essential, as you will interact with various stakeholders. Proficiency in MS Office and project management tools is required to assist in planning and reporting duties. Ideal candidates will demonstrate a collaborative spirit and have a problem-solving mindset. A proactive approach and attention to detail are crucial for success in this role. Candidates should be adaptable, ready to handle unexpected challenges in a dynamic work environment.

Artisana is seeking a dedicated and technically skilled Civil Site Engineer with 5-8 years of experience in construction and project execution. The candidate will be responsible for site supervision, estimation, quality control, cost management, and coordination with project teams, contractors, and local artisans.The role involves working with conventional and sustainable construction technologies, traditional building practices, and locally available materials to promote context-responsive and environmentally responsible construction.Key Responsibilities1. Site Execution2. Estimation and Cost Control3. Quality Assurance4. Team Coordination5. Sustainable Construction6. Safety and ComplianceCandidate RequirementsBachelor's degree or B.Tech in Civil Engineering from a recognised institution.5-8 years of relevant experience in civil construction and site management.Proficiency in AutoCAD, MS Excel, Word, estimation, quantity surveying, and construction monitoring.Strong technical, analytical, communication, and team management skills.Experience or interest in sustainable construction technologies, natural building materials, and traditional building practices will be an advantage.Willingness to travel to project locations and work in diverse site conditions Pan india.

JOB OVERVIEWRemote Back Office Data Entry Support. This listing template is intended for a genuine remote data-entry or administrative-support vacancy. Candidates should review the employer details and confirm the available position before applying.KEY RESPONSIBILITIES Enter supplied information into designated online forms, spreadsheets or data-entry systems. Keep records organised and check entries before submission.BASIC REQUIREMENTS Smartphone, tablet, laptop or computer, as required by the project. Stable internet access and basic typing skills.IMPORTANT INFORMATIONBefore applying, confirm the organisation's identity, actual job duties, selection process, working hours and payment terms directly with the authorised recruiter. Do not submit sensitive documents through unverified links.

Key Responsibilities & DutiesCommercial Documentation & Quotation Management:Draft, review, and issue formal price quotations, proforma invoices, and commercial proposals based on sales inputs and pricing guidelines.Receive, verify, and log official Purchase Orders (POs) from clients, ensuring terms, quantities, tax structures (GST), and pricing match agreed proposals.Order Processing & Inter-Departmental Coordination:Punch and process sales orders into the internal system (Tally Prime / SAP / ERP / CRM).Coordinate daily with production, dispatch, warehouse, and logistics teams to track order status and ensure timely delivery.Follow up on client payment terms, outstanding receivables, and dispatch documentation (E-Way bills, tax invoices, delivery challans) in coordination with the accounts team.Client Relationship & Support:Serve as the primary point of contact for client queries regarding order status, stock availability, dispatch tracking numbers, and product spec sheets.Resolve customer complaints or delivery delays by liaising with internal department heads.Sales Reporting & Database Maintenance:Maintain up-to-date customer databases, sales pipeline logs, and order execution registers.Prepare daily, weekly, and monthly sales performance reports, lead conversion summaries, and pending dispatch trackers for management review.

Key ResponsibilitiesAdministrative SupportManage front-office operations, visitor handling, and telephone communications.Prepare, maintain, and organize office documents, reports, and correspondence.Schedule meetings, appointments, and coordinate travel arrangements when required.Handle data entry, filing, record management, and document control activities.Support procurement of office supplies and monitor inventory levels.Assist management with administrative projects and daily operational requirements.

As a Program Coordinator, you will play a crucial role in supporting and managing various programs within our organization. This position is based in Somajiguda and is open to female candidates with 1 to 3 years of experience. Key Responsibilities:- Program Management: Oversee day-to-day operations of assigned programs, ensuring they run smoothly and meet objectives.- Coordination: Facilitate communication between team members, stakeholders, and external partners to ensure everyone is on the same page.- Planning and Scheduling: Assist in planning program timelines and scheduling meetings, ensuring all activities are well organized.- Reporting: Prepare and maintain progress reports to track program status and identify areas for improvement.- Event Support: Help organize events and activities related to programs, ensuring all logistical aspects are covered.- Documentation: Maintain accurate records and documentation for all program activities, ensuring compliance with organizational standards.Required Skills and Expectations:Candidates should possess strong organizational skills, with the ability to manage multiple tasks effectively. Excellent communication skills are essential, as you will interact with various stakeholders. Proficiency in MS Office and project management tools is required to assist in planning and reporting duties. Ideal candidates will demonstrate a collaborative spirit and have a problem-solving mindset. A proactive approach and attention to detail are crucial for success in this role. Candidates should be adaptable, ready to handle unexpected challenges in a dynamic work environment.

Coordinate program-related events such as workshops, symposiums, national and international Scientific Events, etc. with International Speakers and delegates. Designing scientific sessions for the conference. Invite professors, assistants, Associates from Universities or Directors, Managers, and executives from reputed companies throughout the world. Be the main point of contact for Program chairs, session chairs, scientific committee, and invited speakers for Conference content/for all conference-related communications. Forming organizing committee and scientific squad with top-quality scientists on the particular research. More intellectual in using scientific knowledge and footing on current scientific inventions. Adopt/attain information on new findings in all related research fields regularly. To make an event successful by providing fruitful information to the scientific community. Report on the status of a conference to Director, Program Manager, and Team Leader regularly and tailor each report to the receivers needs. Create Management Information Reports including conference feedback for further conference development.

Coordinates program related events such as workshops, symposium, national and international Scientific Events etc. with International Speakers and delegates. Designing scientific sessions for the conference. Invite professors, Assistant, Associate from Universities or Directors, Managers and Executive from Reputed companies throughout the world. Be a main point of contact for Program chairs, session chairs, scientific committee and invited speakers for Conference content/for all conference related communications. Forming organizing committee and scientific squad with top quality scientists on the particular research. More intellectual in using scientific knowledge and footing on current scientific inventions. Adopt/attain information on new finding in the all related research fields regularly. To make event successful by providing fruitful information to the scientific community. Report on status of conference to Director, Program Manager and Team Leader regularly and tailor each report to the receivers needs. Create Management Information Reports including conference feedback for further conference development.

A Back Office Associate supports daily business functions by maintaining records, processing documents, and coordinating with internal teams. They ensure that data is accurate, files are organized, and front-facing departments have the operational support they needData Entry and Management: Enter, update, and maintain accurate information in company databases, spreadsheets, and digital archives.Record Keeping and Documentation: Organize files, process invoices, and prepare routine operational or management information system (MIS) reports.HR RINKY-8721023842

Civil Guruji Pvt. Ltd. is looking for an enthusiastic and target-oriented Sales Personality to join our team. - Sales CoordinatorThe role involves lead generation, calling, follow-ups, sales conversion, college visits, company collaboration & business development to promote our training programs.Key ResponsibilitiesHandle inbound/outbound calls and follow up with potential customers.Explain training programs, fees, offers and enrollment process.Generate and convert leads into admissions.Visit colleges and educational institutions for business development.Coordinate and organize workshops, seminars and career sessions at colleges.Interact with students and generate quality leads.Build and maintain collaborations with companies, organizations and industry partners for training, recruitment, corporate programs and other business opportunities.Maintain lead records and follow-up status.Coordinate with the internal team for lead conversion and student onboarding.Achieve daily and monthly sales targets.RequirementsGood communication and convincing skills.Comfortable with calling as well as field/college visits.Good interpersonal and presentation skills.Target-oriented and self-motivated.Sales/Telecalling/Business Development experience preferred.Freshers with good communication and confidence can also apply.Job Type: Full-time