Office Coordinator Jobs

BACK-OFFICE COORDINATOR:Job Summary:We are looking for a detail-oriented and organized Back Office Coordinator to support daily business operations by managing documentation, coordinating with internal teams, maintaining records, and ensuring smooth administrative processes. The ideal candidate should possess strong organizational skills, proficiency in Microsoft Office applications, and the ability to handle multiple tasks efficiently in a fast-paced environment.Key Responsibilities:Manage day-to-day back-office operations and administrative tasks. Maintain records, databases, and documentation with accuracy. Prepare reports, MIS, and other operational documents. Coordinate with internal departments for smooth workflow and task completion. Handle data entry, document verification, and record updates. Assist in tracking orders, payments, and other business-related activities as required. Requirements:Bachelor's degree in Commerce, Business Administration, Management, Computer Applications, or a related field. Proficiency in MS Office, especially Excel and Word. Good organizational and documentation skills. Strong attention to detail and accuracy. Effective communication and coordination abilities. Ability to manage multiple tasks and meet deadlines.Experience: 1-3 Years.

We are hiring office assistants for our Chennai OMR office.The role involves supporting daily office operations, documentation, attendance support, file handling, candidate document coordination, front-office support, basic data entry, and internal administrative tasks.Key Responsibilities:Maintain office files, registers, records, and basic documentation.Support attendance tracking and daily office coordination.Assist with candidate document collection and file organization.Handle basic data entry in Excel or Google Sheets.Coordinate with internal teams for administrative requirements.Support front-office communication and visitor coordination.Maintain confidentiality of internal records and candidate documents.Follow office discipline, punctuality, reporting, and documentation standards.Eligibility:Any completed degree.No standing arrears.Freshers and experienced candidates may apply.Basic computer knowledge required.Good discipline, punctuality, and willingness to handle office support work are expected.Work Details:Location: OMR, ChennaiWork Mode: Work from office onlyWork Week: 5 working daysShift: 9:30 AM to 5:00 PM OR 1:30 PM to 9:00 PMVacancies: 2Salary: INR 12,000 to INR 40,000 per month during the initial contract stageApplication:Send the CV by WhatsApp message only.Mention the role applied for, current location, degree status, arrear status, preferred shift, and interview availability.Do not call.

Maintain cleanliness and hygiene of office premises, workstations, meeting rooms, and pantry areas.Serve tea, coffee, water, and refreshments to employees and visitors.Handle incoming and outgoing courier services, parcels, and documents.Assist in photocopying, scanning, printing, and filing documents.Purchase office supplies, stationery, and pantry items as required.Monitor and replenish office and pantry stock.Support administrative and HR teams with routine office tasks.Arrange meeting rooms and provide assistance during meetings.

We are looking for a dedicated and detail-oriented female Company Secretary to join our team in Kanpur. This role is ideal for individuals with up to six years of experience or fresh graduates who are enthusiastic about corporate governance and compliance.Key Responsibilities:1. **Compliance Management**: Ensure that the company adheres to various legal and regulatory requirements. This includes filing necessary documents with regulatory authorities in a timely manner.2. **Corporate Documentation**: Prepare and maintain vital corporate documents such as meeting minutes, resolutions, and annual reports. Accurately documenting proceedings is essential for transparency and accountability.3. **Liaison with Stakeholders**: Act as a point of contact between the company and its shareholders, government agencies, and other stakeholders, ensuring smooth communication and information flow.4. **Event Coordination**: Organize and coordinate board meetings and annual general meetings, including scheduling, logistics, and preparation of agendas.5. **Advice on Governance**: Provide guidance on corporate governance practices, helping the management team understand their responsibilities and the company

We are looking for a dedicated Office Admin to join our team in Matiyari, Lucknow. This full-time position is ideal for a motivated female candidate with at least one year of experience, who is organized and has good communication skills.Key Responsibilities:1. **Office Management**: You will organize and manage daily office operations, ensuring everything runs smoothly and efficiently.2. **Administrative Support**: You will assist with paperwork, manage files, and handle correspondence, keeping the office organized and information easily accessible.3. **Communication Handling**: You will answer phone calls, respond to emails, and greet visitors professionally, ensuring positive interactions and effective communication.4. **Inventory Management**: You will keep track of office supplies and equipment, ensuring they are ordered in a timely manner and are always available when needed.Required Skills and Expectations:Candidates must have a minimum of one year of experience in an administrative role. A 12th-grade education is required. You should be proficient in Microsoft Office and possess strong organizational skills. A good command of English and local languages will greatly assist in communication. You are expected to be reliable, punctual, and able to handle multiple tasks simultaneously in a fast-paced environment. A positive attitude and teamwork spirit are essential for this position.

* Hiring Alert: Bellrock CL11 - International Back Office Gurgaon **Process:* International Back Office - Non Voice *Location:* Gurgaon *Shift:* 24/7, 5 Days Working *Cabs:* Both Side Cabs Provided*Eligibility:*- *CL:* 11- *Qualification:* Graduate Only - *Experience:* 1+ Year BPO Experience Mandatory- *Communication:* Extremely Excellent English Comms- *Versant:* Non Voice Versant - 58 or Above*Salary & Benefits:*- *CTC:* Up to 3.5 LPA around - *Hike:* 30% on Last CTC under budget - *In-hand:* Up to 22K In-Hand + 3500 MIVInterested candidates share resume on sho.starling@gmail.com or can whatsapp 6264720486

To generate qualified leads, engage clients, and convert inquiries into confirmed site visits and sales opportunities. 1. Lead Generation & Management 2. Client Interaction (First Level) 3. Qualification of Leads

We are looking for a dedicated and organized Personal Assistant to provide support in daily activities. The ideal candidate will help ensure efficient operation in a busy environment.**Key Responsibilities:**- **Calendar Management:** You will manage appointments and schedules, ensuring that meetings are organized and deadlines are met.- **Communication:** Handle emails and phone calls professionally, responding to inquiries and directing messages to the appropriate contacts.- **Documentation:** Assist in preparing reports, presentations, and other documents, ensuring that all materials are accurate and well-organized.- **Meeting Coordination:** Organize meetings, including logistics like room booking and preparing necessary materials to ensure everything runs smoothly.- **Administrative Tasks:** Perform various administrative tasks to support the team, such as filing, data entry, and maintaining office supplies.- **Travel Arrangements:** Arrange travel accommodations and itineraries when needed, ensuring all travel plans are efficient and economical.**Required Skills and Expectations:**The candidate should possess strong organizational skills and be proficient in using office software and tools. Good communication skills, both written and verbal, are essential for effective interaction with team members and external contacts. A proactive attitude and the ability to multitask in a fast-paced environment are important. Attention to detail is crucial, as is the ability to maintain discretion and confidentiality. A minimum of three years of experience in a related role is preferred.

We are seeking a diligent and organized Back Office Executive to join our team in Zundal, Ahmedabad. This role is ideal for individuals looking to kick-start their career in an administrative capacity, with no prior experience necessary.Key Responsibilities:- **Data Entry**: Accurately input and maintain data in various databases to ensure information is up-to-date and accessible.- **Documentation**: Assist in organizing and managing files, records, and documents, ensuring that all paperwork is complete and filed properly.- **Communication**: Support internal teams by relaying important information and responding to queries in a timely manner, fostering effective communication within the office.- **Report Generation**: Prepare and generate reports based on data analysis, helping management in decision-making processes.- **Inventory Management**: Help monitor and manage office supplies, ensuring that essential materials are available without excess stock.Required Skills and Expectations:Candidates should possess good organizational skills and attention to detail, with the ability to manage multiple tasks effectively. Strong communication skills, both written and verbal, are essential for collaboration within the team. Proficiency in basic computer applications is necessary. The ideal candidate should be proactive, eager to learn, and able to work independently as well as part of a team. A positive attitude and a willingness to contribute to the smooth running of office operations are highly valued.

As a Sales Coordinator, you will play an essential role in supporting the sales team to achieve their targets and ensure smooth operations.**Key Responsibilities:**- **Assist the Sales Team:** Provide daily support to the sales team by managing schedules, preparing reports, and facilitating communication with clients.- **Maintain Sales Records:** Keep accurate records of sales activities, client interactions, and sales forecasts to help track performance and identify opportunities for growth.- **Coordinate Meetings:** Organize and schedule meetings between sales representatives and clients, ensuring all parties are well informed and prepared.- **Handle Customer Inquiries:** Address customer questions and concerns promptly, ensuring a high level of customer service and satisfaction.- **Prepare Sales Presentations:** Create and update presentations for sales meetings, helping the team effectively communicate product benefits and features to clients.**Required Skills and Expectations:**- **Communication Skills:** Strong verbal and written communication skills are essential for interacting with clients and team members professionally.- **Organizational Skills:** Ability to multitask and manage time effectively in a fast-paced environment is crucial for handling various responsibilities.- **Attention to Detail:** A keen eye for detail is important when maintaining records and preparing reports to ensure accuracy.- **Team Player:** Willingness to work collaboratively with the sales team and other departments to achieve common goals.- **Technology Proficiency:** Familiarity with basic office software (e.g., Microsoft Office or Google Workspace) is important for creating documents and managing data.This position is ideal for fresh graduates from B.A, B.C.A, B.B.A, B.Com, or B.Sc backgrounds who are motivated to start their careers in sales. Women applicants only, as per the job requirements.

**Requirement of Faculty for B.Tech Computer Science & Engineering (CSE) Department**The Department of Computer Science & Engineering (CSE) requires qualified and competent faculty members to effectively conduct academic, laboratory, research, and mentoring activities of the B.Tech program. The department offers courses in core and emerging areas such as Programming, Data Structures, Database Management Systems, Operating Systems, Computer Networks, Artificial Intelligence, Machine Learning, Data Science, Cyber Security, Cloud Computing, and Internet of Things.The proposed faculty members shall be responsible for delivering lectures, conducting practical sessions, preparing course materials, evaluating student performance, guiding projects, and mentoring students. They will also contribute to curriculum development, research activities, industry interaction, innovation, and skill development programs. Faculty participation in accreditation processes, quality assurance activities, and university-related academic work is also essential.Candidates should possess qualifications as prescribed by AICTE and the affiliating university, with strong subject knowledge, effective communication skills, and a commitment to academic excellence. Preference may be given to candidates having research publications, industry experience, patents, funded projects, or expertise in emerging technologies.The appointment of additional faculty is necessary to maintain the prescribed student-faculty ratio, ensure effective teaching-learning processes, strengthen research and innovation activities, and support the overall academic growth and development of the B.Tech CSE Department.

Job Location: Surat (On Site)Experience: Min 1 YearQualification: Min GraduateJob Timing: 11:30 am to 9:30 pmSkills & Requirements:Fluent English Speaking is MandatoryKnowledge of computer operating systems and MS Office software.Ability to work as part of a team.Excellent written and verbal communication skills.Roles & Responsibility:Provide every day administration support including answering calls, transferring calls.Performing basic admin duties including sending emails, and ordering office supplies.Assisting the Front Office team.Assisting with inventory control.Resolve problems promptly and accurately.Provide technical assistance to office staffs as needed.Initiate process improvements to better answer user demands.Attend meeting with Director & Team leader about the issue.

We are looking for a motivated Back Office Executive to join our team. This is a full-time position based in Char Rasta GIDC, Vapi, ideal for fresh graduates with a B.B.A degree.Key Responsibilities:- **Data Entry**: Accurately input and manage data in the companys systems to ensure all information is up-to-date and correct.- **Documentation Support**: Organize and maintain paperwork, files, and electronic documents to streamline operations and ensure easy retrieval.- **Customer Support**: Assist in responding to customer inquiries through email or phone, providing information and resolving issues as needed.- **Report Generation**: Prepare and generate weekly or monthly reports to help management make informed decisions based on data trends.- **Collaboration**: Work closely with various teams, such as sales and finance, to support daily activities and improve process efficiency.Required Skills and Expectations:Candidates should have good organizational skills, attention to detail, and the ability to manage multiple tasks effectively. Strong communication skills are essential, as the role involves interacting with customers and team members. Proficiency in MS Office, particularly Excel and Word, is required to perform daily tasks efficiently. A willingness to learn and adapt in a fast-paced environment is expected. The ideal candidate will demonstrate a commitment to accuracy and great problem-solving abilities.

We are looking for a dedicated Back Office Staff member to join our team in Virar West, Mumbai. The ideal candidate will support various administrative tasks to ensure smooth operations within the office.

We are seeking a dedicated and organized Personal Secretary to support our team in the Peenya Industrial Area. The ideal candidate will be responsible for managing administrative tasks while ensuring smooth communication within the office.**Key Responsibilities:**- **Manage Schedule:** Organize and maintain the calendar, scheduling appointments and meetings for the management team, ensuring no conflicts arise.- **Handle Correspondence:** Draft, edit, and send emails and letters on behalf of the manager, ensuring professional communication at all times.- **Documentation Management:** Maintain and organize crucial documents, including contracts and reports, facilitating easy retrieval of important information.- **Meeting Coordination:** Prepare agendas and take minutes during meetings, providing accurate records for future reference.- **Client Interaction:** Greet visitors and clients, presenting a positive image of the company and assisting with their needs as required.- **Office Supplies Management:** Monitor and order office supplies to ensure the work environment remains functional and well-stocked.**Required Skills and Expectations:**The ideal candidate should have 1 to 2 years of experience as a personal secretary. A diploma in a relevant field is required. Strong communication skills, both written and verbal, are essential, alongside proficiency in Microsoft Office applications. Organizational skills are crucial for managing multiple tasks effectively. The candidate should have a proactive attitude, be detail-oriented, and possess the ability to work under pressure. A pleasant demeanor and professional appearance are important, as this role involves frequent interaction with clients and staff.

As a Program Coordinator, you will play a crucial role in supporting and managing various programs within our organization. This position is based in Somajiguda and is open to female candidates with 1 to 3 years of experience. **Key Responsibilities:**- **Program Management:** Oversee day-to-day operations of assigned programs, ensuring they run smoothly and meet objectives.- **Coordination:** Facilitate communication between team members, stakeholders, and external partners to ensure everyone is on the same page.- **Planning and Scheduling:** Assist in planning program timelines and scheduling meetings, ensuring all activities are well organized.- **Reporting:** Prepare and maintain progress reports to track program status and identify areas for improvement.- **Event Support:** Help organize events and activities related to programs, ensuring all logistical aspects are covered.- **Documentation:** Maintain accurate records and documentation for all program activities, ensuring compliance with organizational standards.**Required Skills and Expectations:**Candidates should possess strong organizational skills, with the ability to manage multiple tasks effectively. Excellent communication skills are essential, as you will interact with various stakeholders. Proficiency in MS Office and project management tools is required to assist in planning and reporting duties. Ideal candidates will demonstrate a collaborative spirit and have a problem-solving mindset. A proactive approach and attention to detail are crucial for success in this role. Candidates should be adaptable, ready to handle unexpected challenges in a dynamic work environment.

We are seeking a dedicated and detail-oriented Female Personal Secretary to support daily operations in our office in Lucknow. The ideal candidate will provide administrative assistance to ensure smooth office functioning, making this role crucial for enhancing productivity.Key Responsibilities:- **Administrative Support**: Manage schedules, appointments, and travel arrangements for executives to ensure efficient time management.- **Communication**: Handle incoming and outgoing correspondence, including emails and phone calls, ensuring information is passed accurately and promptly.- **Document Management**: Organize and maintain files and records, both physically and digitally, to facilitate quick access and reliable documentation.- **Meeting Coordination**: Prepare agendas, take minutes during meetings, and follow up on action items to ensure tasks are completed on time.- **Office Management**: Assist in day-to-day office tasks and work closely with other team members to support overall operations.Required Skills and Expectations:Candidates should possess strong organizational skills, attention to detail, and the ability to multitask. Excellent communication skills, both written and verbal, are essential for effective coordination. Proficiency in basic computer applications is required, along with a positive attitude and willingness to learn. A high school diploma (12th Pass) is necessary, and prior experience, while beneficial, is not mandatory. We welcome fresh graduates eager to start their career in a professional environment.

We are seeking a reliable and organized Personal Secretary to assist with daily tasks and ensure smooth operations. The ideal candidate should be detail-oriented and capable of managing multiple tasks efficiently.**Key Responsibilities:**- **Scheduling Appointments**: Manage the calendar for meetings and appointments, ensuring timely reminders and effective time management.- **Communication Handling**: Act as a point of contact for phone calls and email correspondence, relaying messages and information accurately.- **Document Preparation**: Create and organize documents, reports, and presentations, ensuring all materials are professionally formatted and easy to read.- **Office Organization**: Maintain an orderly office environment, including managing files and documents, to enhance productivity and efficiency.- **Assisting with Projects**: Support various projects and tasks as directed, contributing to team efforts and meeting deadlines.- **Travel Coordination**: Arrange travel logistics such as bookings and itineraries, ensuring a smooth travel experience.**Required Skills and Expectations:**- The candidate should have a minimum educational qualification of 12th pass and be a female.- Strong organizational skills are crucial for managing schedules and documents effectively.- Excellent written and verbal communication skills are essential for clear interactions with colleagues and clients.- Proficiency in using office software, such as MS Office (Word, Excel, PowerPoint), is expected to fulfill daily tasks.- A proactive attitude and ability to handle confidential information with discretion are required for this role.

We are looking for a dedicated Personal Secretary to support day-to-day operations. This role is essential for keeping everything organized and running smoothly.Key Responsibilities:- **Manage Schedules**: You will help in organizing calendars, setting up meetings, and ensuring the executive's time is used effectively.- **Handle Correspondence**: You will be responsible for receiving and reviewing emails, messages, and phone calls, ensuring timely responses.- **Organize Files and Documents**: You will maintain an organized filing system, both digital and paper, for easy access to important information.- **Prepare Reports**: You may be asked to assist in creating and formatting reports or presentations, ensuring they are clear and professional.- **Coordinate Travel Arrangements**: You will help in planning travel, including booking flights, hotels, and preparing itineraries.Required Skills and Expectations:The ideal candidate should have excellent communication skills to exchange information clearly. Attention to detail is crucial for maintaining accuracy in documents and schedules. Time management skills are necessary to prioritize tasks effectively. You should be proficient in using computers and basic software programs to handle various administrative tasks. We expect a positive attitude and a commitment to maintaining confidentiality. Flexibility and adaptability are important as you will be working from home. A background in administrative tasks will be beneficial, but we welcome fresh talent as well.

Coordinate program-related events such as workshops, symposiums, national and international Scientific Events, etc. with International Speakers and delegates. Designing scientific sessions for the conference. Invite professors, assistants, Associates from Universities or Directors, Managers, and executives from reputed companies throughout the world. Be the main point of contact for Program chairs, session chairs, scientific committee, and invited speakers for Conference content/for all conference-related communications. Forming organizing committee and scientific squad with top-quality scientists on the particular research. More intellectual in using scientific knowledge and footing on current scientific inventions. Adopt/attain information on new findings in all related research fields regularly. To make an event successful by providing fruitful information to the scientific community. Report on the status of a conference to Director, Program Manager, and Team Leader regularly and tailor each report to the receivers needs. Create Management Information Reports including conference feedback for further conference development.

Coordinates program related events such as workshops, symposium, national and international Scientific Events etc. with International Speakers and delegates. Designing scientific sessions for the conference. Invite professors, Assistant, Associate from Universities or Directors, Managers and Executive from Reputed companies throughout the world. Be a main point of contact for Program chairs, session chairs, scientific committee and invited speakers for Conference content/for all conference related communications. Forming organizing committee and scientific squad with top quality scientists on the particular research. More intellectual in using scientific knowledge and footing on current scientific inventions. Adopt/attain information on new finding in the all related research fields regularly. To make event successful by providing fruitful information to the scientific community. Report on status of conference to Director, Program Manager and Team Leader regularly and tailor each report to the receivers needs. Create Management Information Reports including conference feedback for further conference development.

We have a job opening for the position of Trainee Scientific Relations/Program Coordinator. Number of Openings: 20 Office timings: 10 AM 7 PM (Morning shift) Essential Job Duties: Coordinates program related events such as workshops, symposium, national and international Scientific Events etc. with International Speakers and delegates. Designing scientific sessions for the conference. Invite professors, Assistant, Associate from Universities or Directors, Managers and Executive from Reputed companies throughout the world. Be a main point of contact for Program chairs, session chairs, scientific committee and invited speakers for Conference content/for all conference related communications. Forming an organizing committee and scientific squad with top quality scientists on the particular research. More intellectual in using scientific knowledge and footing on current scientific inventions. Desired Skills and qualification:Any Graduate with good communication skills can apply.Bachelors Degree in B Pharm, M Pharm, BSc, MSc. B.Tech( Biotechnology,) BME will be preferable.Working knowledge of Microsoft Office and strong computer skills.Ability to enter data into a computer quickly and accurately.Strong attention to detail and ability to think analytically.