Documentation Executive Jobs

The job will entail export documentation, follow-up with freight forwarders, transport companies, suppliers &customers, ensuring all relevant parties are kept informed. Strong Logistical skills with excellent attention todetail are essential as you will need to check essential shipping and export documentation required bycustomers and suppliers, as well as assist with co-ordinating the delivery and dispatch of freight. You will needto be flexible and able to react quickly to the changing demands of our customers, maintaining a calm andprofessional attitude at all times.

As an Import Documentation Executive, you will play a crucial role in managing the paperwork and processes involved in importing goods. This position requires strong attention to detail and good organizational skills, ideal for someone starting their career in import/export.Key Responsibilities:- Prepare Import Documents: You will be responsible for preparing all necessary documentation required for importing goods, ensuring that all forms are filled out accurately and submitted on time.- Coordinate with Customs: You will liaise with customs officials to ensure that all imported goods comply with regulations, facilitating the smooth clearance of shipments.- Maintain Records: Keeping accurate records of all import transactions and documentation will be essential. This includes managing files and ensuring that they are easily accessible for audits or future reference.- Assist in Shipping Arrangements: You will help coordinate with shipping agents and freight forwarders to ensure timely and efficient collection and delivery of goods.- Communicate with Suppliers: Regular communication with suppliers to confirm shipping schedules and resolve any documentation issues that may arise is crucial for a successful import process.Required Skills and Expectations:- Strong attention to detail to ensure that all documents are accurate and complete.- Basic knowledge of import/export procedures and documentation is preferred but not mandatory.- Good communication skills for interacting with customs officials, suppliers, and team members.- Ability to work independently and manage time effectively, especially in a full-time office environment. - A readiness to learn and adapt to the dynamic field of international trade will be an asset.

The candidate should have relevant experience in export documentation and freight forwarding operations. They should be well-versed in preparing and handling ODEX, VGM, Form 13, HBL, and MBL documentation, with strong attention to accuracy and compliance. The candidate must be capable of drafting and verifying shipping documents, coordinating effectively with shipping lines/carriers, and following up on bookings, documentation, and shipment-related requirements. Good knowledge of export procedures, shipping line processes, and freight forwarding operations is essential. Strong communication, coordination, follow-up, organizational skills, and the ability to work independently under deadlines are also required.

Job Title- HR ExecutiveLocation: Vadodara, GujaratExperience: 1 to 2 HR/Recruitment experience preferredRole & Responsibilities:Recruitment and candidate coordinationEmployee onboarding and documentationAttendance management and basic HR administrationCoordination with management and employeesSupporting day-to-day HR activitiesQuestion & SkillsGood communication and interpersonal skillsRecruitment & coordination skillsBasic knowledge of HR processesGood documentation and organizational skills

Key ResponsibilitiesCoordinate inbound and outbound logistics activities.Plan and monitor transportation schedules to ensure timely deliveries.Liaise with transporters, suppliers, vendors, and customers regarding shipments.Track shipments and resolve delivery issues promptly.Maintain logistics records, shipment documents, invoices, and reports.Monitor inventory movement and coordinate with warehouse teams.Ensure compliance with company policies and transportation regulations.Negotiate freight rates and logistics service agreements when required.Analyze logistics costs and identify opportunities for process improvement.Prepare daily, weekly, and monthly logistics performance reports.Support supply chain operations and optimize distribution efficiency.

We are looking for a Legal Executive to join our team in Bangalore. This role is suitable for recent law graduates with 0 to 1 year of experience, and it is a full-time position based in our office.Key Responsibilities:- Research Legal Issues: Conduct thorough research on various legal topics and issues to support ongoing cases and projects. This helps ensure that the team has accurate and relevant information.- Draft Legal Documents: Create and revise legal documents such as contracts, agreements, and briefs. Precision and clarity in drafting are essential to ensure legality and compliance.- Assist in Case Preparation: Provide support in preparing for legal proceedings, including gathering necessary documentation and organizing files. This is crucial for smooth and effective legal representation.- Maintain Records: Keep detailed and organized records of all legal documents and correspondence. This ensures easy access and retrieval when needed.- Communicate with Clients: Interact with clients to gather information and provide updates on their cases. Clear communication is vital for building relationships and trust.Required Skills and Expectations:Candidates should have a Bachelor of Law (LLB) degree. Strong research and analytical skills are essential for evaluating legal information. Good written and verbal communication skills are crucial for drafting documents and interacting with clients. Attention to detail is important to avoid errors in legal documentation. A proactive attitude and willingness to learn are also valued qualities in this entry-level position.

We are looking for an Export Import Executive to join our team in South Extension. The ideal candidate will have 3 to 6 years of experience in managing international trade operations. This role requires a detail-oriented individual who can work well in a fast-paced environment and contribute effectively to our logistics and supply chain processes.Key Responsibilities:- Manage documentation: Handle all necessary paperwork for exports and imports, ensuring compliance with legal and regulatory requirements.- Coordinate shipments: Work with shipping companies to arrange the timely transportation of goods, maintaining clear communication to track shipment status.- Liaise with customs: Interface with customs officials to ensure the smooth clearance of goods and resolve any issues that may arise during the process.- Maintain records: Keep accurate records of all transactions, shipping details, and communication with vendors and customs, which is crucial for audits and operational efficiency.- Monitor market trends: Stay informed about changes in international trade laws and market conditions that could impact operations.Required Skills and Expectations:Candidates should possess strong organizational skills to handle multiple tasks efficiently. Excellent communication abilities are essential for liaising with different stakeholders, including suppliers, freight forwarders, and customs agents. A solid understanding of import and export regulations, coupled with problem-solving skills, will significantly contribute to success in this role. Proficiency in relevant software and tools used in logistics and documentation is also expected. A proactive and detail-oriented approach is crucial to ensure smooth operations in the export and import processes.

Urgent Hiring For Export Documentation Executive Location - Rohni DelhiCompany Profile - Agro commodity (Rice & Pulses Exporter)Salary - Upto 45kpmShould have good command over Export Document profile Import & Export DocumentationShipping Bill / Bill of LadingFreight Forwarder CoordinationDGFT / IEC KnowledgeShipment TrackingMS Excel/Ward & Email CommunicationExim Data AnalysisMale & Female candidate only Mail cv at - wingexcel@gmail.coomCall At - 9910067053

Prepare COA, Product Specifications, Technical Data Sheets (TDS) and other product documents.* Maintain product and batch-wise documentation along with production records.* Coordinate with QA and Production teams for batch documentation and quality requirements.* Ensure all technical documents are accurate, updated, and properly maintained.* Prepare documents as per customer requirements and organic certification standards.* Support customers by providing COA, specifications, TDS, test reports, and other technical documents.* Maintain proper traceability and records for raw materials and finished products.* Assist the QA team during audits and certification processes.

Job TitleLogistics ExecutiveJob Location Office: M615, Mega Center, Pune

1) Office & Administrative Operations2) Documentation & Reporting3) Accounts & Billing Support4) Client & Vendor Communication6) Miscellaneous Responsibilities7) Knowledge of Powerplay Software will be added advantage

Job description for Admin- Managing office supplies stock and placing orders.-Preparing regular financial and administrative reports.-Administration of company databases.-Maintain a company calendar and schedule appointments.-Experience with office management software like MS Office.-Excellent written and verbal communication skills.-Attention to detail.

Job Title Import ExecutiveLocation: MumbaiExperience: 2+ years of import operations/documentation experienceRoles & ResponsibilitiesCoordinate with Freight Forwarders and CHAManage import documentation and customs clearanceCoordinate bank remittances (TT/LC)Ensure import compliance and maintain recordsQualification & SkillsBachelor's DegreeKnowledge of customs clearance and CHA coordinationGood English, MS Excel, and MS Word skill

Job Title: Email Process ExecutiveLocation: Gurgaon, Udyog Vihar, Phase 1Experience: Fresher to 2 years experience in mail processing.Key Responsibilities:Manage and respond to customer emails in a professional and timely manner.Maintain data accuracy and update internal records as required.Coordinate with internal departments to resolve client queries.Support daily office operations and documentation tasks.Ensure compliance with company policies and procedures.Qualifications and Skills:B.Com Graduate .Good written communication skills.Basic knowledge of MS Office (Word, Excel, Outlook).Positive attitude and willingness to learn.

We are looking for an Admin Executive with 7 to 8 years of experience to join our team in Nashik. The ideal candidate will have a background in fields such as B.A, B.B.A, B.Com, B.Sc, or B.E.Key Responsibilities:- Office Coordination: Manage daily office operations, ensuring a smooth workflow and maintaining an organized environment for all staff members.- Documentation Management: Handle important documents and files, ensuring they are properly maintained, updated, and easily accessible for the team.- Communication Liaison: Act as a point of contact for internal communications and external inquiries, responding promptly and ensuring clear exchanges of information.- Scheduling Meetings: Organize and coordinate meetings, including setting agendas, preparing materials, and managing logistics to facilitate effective discussions.- Support Staff Needs: Provide administrative support to staff by helping with travel arrangements, procurement of supplies, and other day-to-day operations.- Reporting: Prepare and maintain various reports and records that capture essential data for management review and decision-making.Required Skills and Expectations:The candidate should possess strong organizational skills, with the ability to prioritize tasks effectively. Excellent communication skills, both written and verbal, are essential for successful interaction with team members and external parties. Proficiency in office software, such as MS Office Suite, is required. The candidate should have a problem-solving mindset and demonstrate attention to detail. A proactive attitude towards supporting administrative functions is expected, along with the ability to work collaboratively in a team-oriented environment.

An Export-Import (EXIM) Executive is the primary liaison between a company, its global suppliers/customers, and government regulatory bodies. Their role is to ensure that goods move across international borders legally, cost-effectively, and on time.In 2025, this role heavily integrates Digital Trade Platforms and Trade Compliance Automation to manage the complexities of global logistics.## 1. Core ResponsibilitiesThe EXIM Executive manages the Lifecycle of a Shipment, which includes:Documentation Management: Preparing and verifying critical paperwork such as Bills of Lading (B/L), Commercial Invoices, Packing Lists, and Certificates of Origin.Customs Compliance: Ensuring all shipments comply with both domestic and international trade laws, including HS Code classification and duty calculations.Logistics Coordination: Selecting the best transport mode (Air, Sea, Road) and negotiating rates with Freight Forwarders and Custom House Agents (CHAs).Incoterms Implementation: Applying the correct Incoterms (e.g., FOB, CIF, EXW) to define the point of risk and cost transfer between buyer and seller.Financial Oversight: Managing Letters of Credit (L/C), tracking payments, and ensuring all trade finance protocols are followed.Risk Management: Monitoring shipments in real-time to proactively resolve delays at ports or customs checkpoints.

Land and Legal Documentation Executive Job Description (Real Estate/Corporate Sector)This role is critical, especially within the Real Estate, Infrastructure, or large Corporate sectors. The Land and Legal Documentation Executive is responsible for managing all legal and government documentation related to company assets, particularly land and property, ensuring regulatory compliance and minimizing legal risk.Core Responsibilities and DutiesLand Title Due Diligence & Verification:Conduct thorough Title Due Diligence (TDD), legal scrutiny, and verification of property documents (e.g., Sale Deeds, Title Deeds, Property Cards, 7/12 Extracts, Mutation Entries, Encumbrance Certificates).Coordinate with local revenue authorities, Tehsildars, and land records departments to secure and verify land records and property ownership.Identify potential legal risks, title defects, and disputes related to the property and report them to senior management/legal counsel.Documentation and Drafting:Draft, review, and finalize various legal documents, including Sale Deeds, Lease Agreements, Affidavits, Agreements to Sell, Power of Attorney (POA), and undertakings.Ensure all documents are prepared in strict compliance with the Transfer of Property Act, Indian Contract Act, RERA (Real Estate Regulatory Authority) guidelines, and local laws.Manage and update a centralized database/filing system of all legal and land documents, ensuring easy retrieval and confidentiality.Liaison and Registration:Coordinate and liaise with external legal counsels, government departments (Sub-Registrar's Office, Land Survey Office), and banks for document execution, registration, and sanctioning processes.Handle the complete process of document registration, stamp duty calculation, and payment formalities.Manage correspondence and documentation required for litigation, if any, concerning land disputes.Compliance and Reporting:Maintain up-to-date knowledge of changes in State/Central Land Laws, Stamp Duty Acts, and Registration Acts.Prepare detailed legal opinions, risk assessment reports, and status updates on land acquisition and documentation progress for management review.

Job Opening : Admin Executive - Hospital AdministrationCompany Name: GSP LifecareLocation: MahobaPosition: Admin ExecutiveJob Summary:GSP Lifecare is seeking an organized and responsible Admin Executive to support hospital administrative operations, patient coordination, and daily management activities.Qualification:MBA in Hospital Management preferredPost Graduation / GraduationBachelor in Hospital Management preferredExperience:Freshers and experienced candidates can applyKey Responsibilities:Manage day-to-day hospital administrative activitiesCoordinate with different departments for smooth operationsHandle patient-related coordination and support activitiesMaintain administrative records and documentationAssist in admission, discharge, and patient service processesSupport hospital management in operational activitiesEnsure excellent patient experience and service qualityRequired Skills:Good computer knowledge (MS Office, hospital software)Strong communication skillsPatient handling and coordination skillsAbility to manage multiple tasks efficientlyPreferred Candidate:Female candidates will be preferred