Documentation Executive Jobs

Digitizes paper documents and handwritten material into structured digital formats.Maintain clean, organized databases and records across internal management systems.Proofread transcribed documents to correct errors in spelling, grammar, punctuation, and terminology.Cross-reference transcribed data against original source files to ensure complete accuracy.Ensure strict compliance with company data guidelines and formatting standards.

Manage the export order cycle, from enquiry and quotation through shipment andpayment follow-up. Coordinate sourcing, production planning, availability, pricing, and dispatch withempaneled food-colour manufacturers. Prepare and verify export and shipping documents, including invoices, packing lists,shipping instructions, and other required certificates. Handle export-import and customs procedures, coordinating with customs brokersand freight forwarders. Coordinate freight bookings, cargo readiness, shipment tracking, and deliveryschedules. Manage bank documentation and follow up on export payments and remittances. Communicate professionally with overseas customers and service providers byemail. Maintain accurate records and monitor order, shipment, documentation, andpayment milestones. Resolve sourcing, documentation, and shipment issues promptly.Requirements Minimum 5 years of relevant export operations experience. Strong working knowledge of Indian export-import and customs procedures. Practical experience with shipping and bank documentation.Experience coordinating with manufacturers and managing sourcing. Excellent written English and professional email communication skills. Strong organizational, follow-up, and problem-solving abilities. Proficiency in MS Office; familiarity with export documentation systems or portals.Preferred: Experience in food colours, food ingredients, or a related industry;familiarity with product documentation and international market requirements.Email CV on jayati@primestarhr.com

Job OverviewWe are seeking an organized, problem-solving professional to join our Support & Operations team. This role requires managing back-end administrative documentation while supporting live, on-site presentation deployments.Key ResponsibilitiesProject Documentation: Organize, update, and systematically maintain comprehensive architectural and real estate project documentation.On-Site Presentation Support: Assist the corporate team during on-site presentation setups, managing operational requirements on the ground.Problem Solving: Use critical thinking skills to quickly resolve day-to-day administrative bottlenecks.Required Skills & QualificationsIndustry Domain: 2 to 3 years of prior experience specifically within the Architectural or Real Estate field.Software Mastery: Strong hands-on experience using MS Office (Advanced Excel and PowerPoint).Language Proficiency: Absolute fluency in English & Marathi (Written, Reading, and Spoken).

The Admin Executive will provide administrative and back-office support to the sales team, ensuring smooth sales operations, accurate documentation, efficient order management, and timely communication with customers and internal departments. The role involves coordinating customer inquiries, maintaining records, processing sales documents, and supporting the business development team in achieving its targets.Key Responsibilities:Provide administrative support to the sales team by preparing sales documents, updating CRM records, and organizing sales reports.Coordinate with customers regarding order details, delivery timelines, and product information.Handle incoming inquiries through phone, email, or chat and direct them to the appropriate sales representatives.Manage and process purchase orders, invoices, and quotations, ensuring accuracy and timely communication.Schedule meetings, product demonstrations, and calls between sales team members and potential clients.Coordinate with marketing, finance, and logistics teams to ensure smooth execution of sales activities.Maintain accurate sales data, records, and documentation.Follow up on client communications and pending orders to ensure timely updates and customer satisfaction.Required Skills & Qualifications:High School, Diploma, or any degree.Minimum 2 years of relevant experience.Experience in signage, advertising production, or retail branding agencies is a strong advantage.Must be able to speak and write in English and Tamil.Strong organizational, communication, and coordination skills.Good attention to detail and accuracy in documentation and data management.Ability to handle multiple tasks and coordinate with different departments.Basic knowledge of MS Office and CRM systems.

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.If you are interested please share ur cv atcapitalplacement21@gmail.comcapitalplacementservices@gmail.com9315507817

Hiring: Trade Finance Executive Location: Chennai Experience: 5-7 YearsJob Summary:We are looking for an experienced Trade Finance Executive to manage trade finance operations, banking documentation, import-export transactions, and compliance requirements. The candidate should have hands-on experience in Letters of Credit, Bank Guarantees, and trade documentation.Key Responsibilities:Handle import and export trade finance transactions and documentation.Manage Letters of Credit (LC), Bank Guarantees (BG), and other trade finance instruments.Coordinate with banks, vendors, customers, and internal finance teams.Ensure timely processing of import payments, export collections, and remittances.Verify trade documents and ensure compliance with banking and regulatory requirements.Monitor transaction status and resolve documentation or payment discrepancies.Maintain trade finance records and support audits.Key Skills: Trade Finance, Letter of Credit (LC), Bank Guarantee (BG), Import Export Documentation, Banking Operations, Foreign Exchange, SWIFT, RBI Compliance, Payment ProcessingQualification: Graduate/Postgraduate in Commerce, Finance, Banking, or a related field.

We are seeking a Logistics Executive with 1 to 2 years of experience to join our team in Delhi, India. The ideal candidate will play a vital role in managing logistics operations efficiently while ensuring compliance with regulations.Key responsibilities include overseeing export documentation and compliance, ensuring all necessary paperwork is correctly processed. You will manage customs clearance and port operations, coordinating with relevant authorities to facilitate smooth transactions. Additionally, you will be responsible for freight and logistics management, ensuring timely and cost-effective transportation of goods. Rate negotiation and booking are also critical tasks, requiring you to liaise with transport providers to secure best rates.The successful candidate should possess strong organizational skills and attention to detail. You must be proficient in logistical processes and have an understanding of customs regulations and documentation requirements. Effective communication skills are essential, as you will interact with various stakeholders, including transport providers and regulatory agencies.This position requires work from the office and is a full-time role. You should be prepared for occasional field work and travel related to logistics duties. A valid driver's license may be necessary for this role. If you are enthusiastic about logistics and meet the qualifications, we invite you to apply and be part of a dynamic team dedicated to excellence in logistics management.

The role of Documentation Executive involves managing export and import documentation effectively. This position requires a candidate with 3-7 years of relevant experience and a graduate degree.Key responsibilities include preparing and verifying all necessary export and import documents, ensuring compliance with regulations. The selected candidate will communicate regularly with Customs House Agents (CHA), freight forwarders, and clients to facilitate smooth logistics operations. Attention to detail is essential to avoid discrepancies in documentation.To succeed in this role, strong communication skills are important as they will be the primary means of interaction with various stakeholders. Proficiency in computer applications is required to manage documentation efficiently and facilitate quick access to information. Candidates must be detail-oriented, as document accuracy is critical in this function. Familiarity with industry practices concerning export and import processes is necessary. The role entails working from the office located in CBD Belapur, Navi Mumbai. This is a full-time position, emphasizing the need for consistently reliable attendance and engagement during standard working hours. Applicants must possess the necessary skills to handle multiple tasks efficiently and meet deadlines, contributing to the overall productivity of the organization.

1. Coordinate with clients for the collection of required details and documents.2. Support in filling and submitting forms on various government portals.3. Perform data entry and maintain accurate records in company systems.4. Assist in preparation, verification, and processing of operational documents.5. Follow up with clients and internal teams to ensure timely task completion.6. Maintain and organize physical and digital files.7. Support day-to-day operational and administrative activities.8. Ensure accuracy and compliance while handling portal and documentation work.

Job DescriptionWe are looking for a dynamic and great personality for dealing with The Government Departments. Subsidy Officer will be responsible for identifying, applying, and managing subsidies, incentives, and grants offered by Central and State Governments.The role requires expertise in industrial schemes, strong liaison with government departments, and ensuring timely compliance to maximize benefits for the organization and Clients. Key Responsibilities Subsidy Identification & ResearchStay updated with government policies, incentive schemes, industrial subsidies, and financial assistance programs.Analyze eligibility criteria and advise management on applicable schemes. Application & DocumentationPrepare, compile, and submit subsidy applications, supporting documents, and project reports to relevant authorities.Coordinate with internal departments (Sales, Credit, Subsidy, Account) for necessary information. Government LiaisonMaintain regular contact with government bodies (DIC, MSME Dept, NSIC , Banks, etc.).Ensure smooth processing and follow-up of subsidy claims until disbursement. Compliance & MonitoringEnsure adherence to all rules, regulations, and timelines under subsidy schemes.Maintain subsidy claim tracker and update management on progress.Handle subsidy audits, inspections, and queries raised by authorities. Advisory & StrategySuggest strategies to maximize government benefits and cost savings.Prepare MIS reports and presentations for top management. Skills & Requirements Strong communication and conveyance skills Excellent communication, negotiation, and documentation skills Basic knowledge of finance Ability to work independently and in a team Willingness to travel for field to visit of Government Offices and Banks Branch Computer knowledge (MS Excel, Email, WhatsApp) Positive attitude and target-driven mindset Education Graduate in Finance, Business, or related field MBA (Finance/Marketing)

Jd -for legalConducting legal analysis of the documents Providing advice on legal matters. Drafting legal opinions based on title documents. Monitoring the implementation of the legal clauses.The Kannada language is known as mandatory; students passed out from Karnataka Law University are a must.Freshers are also considered

We are looking for an Executive Mechanical Maintenance professional to join our team in Hosur, Krishnagiri. This position is ideal for individuals with 2 to 5 years of experience in mechanical maintenance and relevant educational qualifications.nnKey Responsibilities:nn1. Maintenance Operations: Oversee and perform mechanical maintenance tasks to ensure all machinery operates efficiently. You will troubleshoot mechanical issues and implement solutions to prevent breakdowns.nn2. Inspection and Monitoring: Conduct regular inspections of mechanical systems and equipment. Monitoring performance will help identify areas for improvement and ensure compliance with safety standards.nn3. Testing and Repairs: Execute tests and repairs on mechanical equipment to guarantee reliability and safety. You will be responsible for restoring equipment functionality in a timely manner and documenting all repairs performed.nn4. Collaborating with Teams: Work closely with other teams to coordinate maintenance schedules and minimize disruptions to operations. Communication will be key in maintaining a smooth workflow.nnRequired Skills and Expectations:nnCandidates must possess a degree in mechanical engineering or a related field. You should have proven experience in mechanical maintenance, demonstrating strong troubleshooting and problem-solving skills. Attention to detail, the ability to work in a fast-paced environment, and effective communication skills are essential. A proactive approach and the ability to work as part of a team while meeting deadlines will be critical for your success in this role.

We are seeking an Import Executive based in Mumbai, India, for our dynamic team. This role is suited for individuals with 1 to 5 years of experience who are passionate about import operations. The Import Executive will be responsible for managing import documentation, coordinating shipments, and ensuring compliance with regulations. You will work from the office to support our logistics and supply chain processes effectively. Key Responsibilities:- Manage Import Documentation: Prepare and verify all documents related to imports to ensure they meet legal and regulatory requirements.- Coordinate Shipments: Communicate with suppliers, freight forwarders, and customs officials to schedule and track shipments, ensuring timely delivery of goods.- Ensure Compliance: Stay updated on import regulations and tariffs to guarantee that all shipments comply with local and international laws.Required Skills and Expectations:Candidates should possess a graduate degree and have a solid understanding of import processes and regulations. Strong communication and coordination skills are essential for effective collaboration with various stakeholders. Attention to detail and the ability to work under pressure are crucial for success in this role. A proactive mindset and the ability to adapt to changing situations will be highly valued. Candidates with experience in logistics or supply chain management will be preferred.

Job SummaryWe are looking for a Logistics Executive with 1-3 years of hands-on experience to manage daily logistics operations on their own. You will handle shipments, documentation, transporter coordination and basic EXIM work, and support process improvements with limited supervision.Key ResponsibilitiesPlan and run daily inbound and outbound shipments by road, air and seaCoordinate with transporters, courier partners, freight forwarders and CHAsGet freight quotations, compare rates and help negotiate with vendorsPrepare and verify documents, including GST invoices, e-way bills, LRs, packing lists, shipping bills, bills of entry, B/L and AWBFollow up on customs clearance with CHAs through ICEGATETrack shipments and give proactive updates to customers and internal teamsCoordinate with the warehouse on stock receipt, dispatch planning and inventory accuracyResolve delays, damages and shortages, and handle claims with carriers and insurersMaintain accurate data in ERP systems (SAP / Tally / Oracle)Prepare MIS reports on dispatch status, freight costs and vendor performanceEnsure compliance with GST, Incoterms and company SOPsGuide trainees and juniors on routine tasks when needed

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.If you are interested please share ur cv.

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.

Job descriptionPrepare and verify import/export shipping documentsHandle documentation related to international freight forwardingCoordinate with customers, shipping lines, CHA, and internal departmentsEnsure timely and accurate submission of shipping documentsRequired Candidate profileMaintain proper records and documentationFollow up for missing or required documentsRelevant experience in freight forwarding / shipping documentation.capitalplacement02@gmail.com

Seeking an organized and detail-oriented Purchase Executive to support procurement activities by coordinating with suppliers, obtaining quotations, processing purchase orders, tracking material deliveries, and maintaining procurement records. The role involves ensuring the timely availability of materials and equipment required for project execution and office operations while supporting inventory management and cost-effective purchasing.Key Responsibilities:Assist in sourcing materials, equipment, and consumables according to approved requirements.Obtain quotations from vendors and prepare comparative statements for price evaluation.Prepare and process purchase orders based on approved purchase requests.Follow up with suppliers regarding order confirmations, pricing, availability, and delivery schedules.Maintain good relationships with vendors and resolve delivery or quality-related issues.Monitor purchase orders and ensure timely delivery of materials.Coordinate with the stores department and project teams regarding material requirements and receipts.Track pending orders and update management on procurement status.Maintain purchase files, quotations, purchase orders, invoices, delivery challans, and other procurement documents.Update procurement records in ERP systems, Excel, or relevant company software.Coordinate with the stores department to monitor stock levels and avoid material shortages.Assist in material requirement planning, stock verification, and inventory reconciliation.Prepare daily, weekly, and monthly purchase reports.Maintain supplier performance records and submit procurement status reports to the Purchase Manager.Required Skills & Qualifications:Bachelor's degree or Diploma in Commerce, Business Administration, Supply Chain Management, or a related field.3-5 years of experience in purchasing, procurement, stores, or supply chain operations.Experience in MEP, construction, engineering, or facility management industries is preferred.Knowledge of procurement procedures, purchase order processing, and quotation evaluation.Strong vendor coordination, supplier management, and negotiation skills.Proficiency in Microsoft Excel and Microsoft Office.Knowledge of ERP systems, Tally, or Odoo is preferred.Good communication, coordination, and follow-up skills.Strong documentation, record-keeping, and organizational abilities.Attention to detail and the ability to manage multiple tasks within deadlines.

The Accounts cum Admin will manage daily accounting activities along with administrative operations, ensuring smooth office functioning and financial accuracy.Key Responsibilities:Maintain accounts, invoices, and financial recordsHandle billing, payments, and expense trackingSupport GST and basic compliance activitiesManage office administration and coordination tasksMaintain documentation and assist in reportingRequired Skills & Qualifications:Bachelors degree in Commerce/Finance or related field1-2 years of experience in accounts and admin rolesKnowledge of Tally and MS ExcelBasic understanding of GST and accounting principlesGood organizational and communication skills

We are looking for a Legal Executive to join our team in Bangalore. This role is suitable for recent law graduates with 0 to 1 year of experience, and it is a full-time position based in our office.Key Responsibilities:- Research Legal Issues: Conduct thorough research on various legal topics and issues to support ongoing cases and projects. This helps ensure that the team has accurate and relevant information.- Draft Legal Documents: Create and revise legal documents such as contracts, agreements, and briefs. Precision and clarity in drafting are essential to ensure legality and compliance.- Assist in Case Preparation: Provide support in preparing for legal proceedings, including gathering necessary documentation and organizing files. This is crucial for smooth and effective legal representation.- Maintain Records: Keep detailed and organized records of all legal documents and correspondence. This ensures easy access and retrieval when needed.- Communicate with Clients: Interact with clients to gather information and provide updates on their cases. Clear communication is vital for building relationships and trust.Required Skills and Expectations:Candidates should have a Bachelor of Law (LLB) degree. Strong research and analytical skills are essential for evaluating legal information. Good written and verbal communication skills are crucial for drafting documents and interacting with clients. Attention to detail is important to avoid errors in legal documentation. A proactive attitude and willingness to learn are also valued qualities in this entry-level position.

Job description for Admin- Managing office supplies stock and placing orders.-Preparing regular financial and administrative reports.-Administration of company databases.-Maintain a company calendar and schedule appointments.-Experience with office management software like MS Office.-Excellent written and verbal communication skills.-Attention to detail.

Hiring: HR Compliance Executive Location: Bangalore Experience: 8-10 Years Industry: IT / Corporate / HR ServicesWe are looking for an experienced HR Compliance Executive to manage statutory compliance, ensure adherence to labour laws, and maintain HR policies and documentation in line with regulatory requirements.Key Responsibilities:Ensure compliance with applicable labour laws and statutory regulations.Manage PF, ESI, gratuity, professional tax, and other statutory requirements.Maintain HR compliance records, registers, and documentation.Monitor changes in labour legislation and update internal policies accordingly.Coordinate statutory audits, inspections, and compliance reporting.Work with payroll and HR teams to ensure accurate and timely filings.Identify compliance risks and implement corrective actions.Key Skills: HR Compliance, Labour Laws, Statutory Compliance, PF, ESI, Gratuity, Professional Tax, Payroll Compliance, Compliance Audits, HR Documentation, Labour Law Audits

Hiring: Property Management Executive Location: Bangalore Experience: 7-9 Years Industry: Real Estate / Property Management / Facilities ManagementWe are looking for an experienced Property Management Executive to oversee property operations, tenant relations, maintenance activities, and lease administration while ensuring efficient property management.Key Responsibilities:Manage day-to-day operations of residential or commercial properties.Coordinate with tenants, landlords, vendors, and facility management teams.Handle lease agreements, renewals, rent collection, and property documentation.Supervise maintenance, repairs, and facility-related activities.Monitor property expenses, budgets, and operational costs.Resolve tenant concerns and ensure customer satisfaction.Ensure compliance with property regulations, safety standards, and company policies.Key Skills: Property Management, Real Estate Operations, Lease Administration, Tenant Relationship Management, Facility Management, Vendor Management, Rent Collection, Property Documentation, Maintenance Coordination, Budget Management

Hiring: HR Operations ExecutiveLocation: ChennaiExperience: 8-10 YearsIndustry: IT / Corporate / HR ServicesTalent Zone Consultant is hiring an experienced HR Operations Executive to manage employee lifecycle processes, HR administration, and compliance activities.Key Responsibilities:Manage onboarding, offboarding, employee records, and HR documentation.Coordinate payroll, attendance, leave management, and employee benefits.Ensure compliance with HR policies and statutory requirements.Maintain HRIS data and prepare HR MIS reports.Handle employee queries and support HR process improvements.Coordinate with payroll, finance, and other internal teams.Key Skills: HR Operations, Employee Lifecycle Management, HRIS, Payroll Coordination, HR Compliance, Onboarding, Offboarding, Leave Management, HR MIS, Employee Documentation