Documentation Executive Jobs

We are seeking a Logistics Executive with 1 to 2 years of experience to join our team in Delhi, India. The ideal candidate will play a vital role in managing logistics operations efficiently while ensuring compliance with regulations.Key responsibilities include overseeing export documentation and compliance, ensuring all necessary paperwork is correctly processed. You will manage customs clearance and port operations, coordinating with relevant authorities to facilitate smooth transactions. Additionally, you will be responsible for freight and logistics management, ensuring timely and cost-effective transportation of goods. Rate negotiation and booking are also critical tasks, requiring you to liaise with transport providers to secure best rates.The successful candidate should possess strong organizational skills and attention to detail. You must be proficient in logistical processes and have an understanding of customs regulations and documentation requirements. Effective communication skills are essential, as you will interact with various stakeholders, including transport providers and regulatory agencies.This position requires work from the office and is a full-time role. You should be prepared for occasional field work and travel related to logistics duties. A valid driver's license may be necessary for this role. If you are enthusiastic about logistics and meet the qualifications, we invite you to apply and be part of a dynamic team dedicated to excellence in logistics management.

Hiring: HR Compliance Executive Location: Bangalore Experience: 8-10 Years Industry: IT / Corporate / HR ServicesWe are looking for an experienced HR Compliance Executive to manage statutory compliance, ensure adherence to labour laws, and maintain HR policies and documentation in line with regulatory requirements.Key Responsibilities:Ensure compliance with applicable labour laws and statutory regulations.Manage PF, ESI, gratuity, professional tax, and other statutory requirements.Maintain HR compliance records, registers, and documentation.Monitor changes in labour legislation and update internal policies accordingly.Coordinate statutory audits, inspections, and compliance reporting.Work with payroll and HR teams to ensure accurate and timely filings.Identify compliance risks and implement corrective actions.Key Skills: HR Compliance, Labour Laws, Statutory Compliance, PF, ESI, Gratuity, Professional Tax, Payroll Compliance, Compliance Audits, HR Documentation, Labour Law Audits

The role of Documentation Executive involves managing export and import documentation effectively. This position requires a candidate with 3-7 years of relevant experience and a graduate degree.Key responsibilities include preparing and verifying all necessary export and import documents, ensuring compliance with regulations. The selected candidate will communicate regularly with Customs House Agents (CHA), freight forwarders, and clients to facilitate smooth logistics operations. Attention to detail is essential to avoid discrepancies in documentation.To succeed in this role, strong communication skills are important as they will be the primary means of interaction with various stakeholders. Proficiency in computer applications is required to manage documentation efficiently and facilitate quick access to information. Candidates must be detail-oriented, as document accuracy is critical in this function. Familiarity with industry practices concerning export and import processes is necessary. The role entails working from the office located in CBD Belapur, Navi Mumbai. This is a full-time position, emphasizing the need for consistently reliable attendance and engagement during standard working hours. Applicants must possess the necessary skills to handle multiple tasks efficiently and meet deadlines, contributing to the overall productivity of the organization.

1. Coordinate with clients for the collection of required details and documents.2. Support in filling and submitting forms on various government portals.3. Perform data entry and maintain accurate records in company systems.4. Assist in preparation, verification, and processing of operational documents.5. Follow up with clients and internal teams to ensure timely task completion.6. Maintain and organize physical and digital files.7. Support day-to-day operational and administrative activities.8. Ensure accuracy and compliance while handling portal and documentation work.

Job DescriptionWe are looking for a dynamic and great personality for dealing with The Government Departments. Subsidy Officer will be responsible for identifying, applying, and managing subsidies, incentives, and grants offered by Central and State Governments.The role requires expertise in industrial schemes, strong liaison with government departments, and ensuring timely compliance to maximize benefits for the organization and Clients. Key Responsibilities Subsidy Identification & ResearchStay updated with government policies, incentive schemes, industrial subsidies, and financial assistance programs.Analyze eligibility criteria and advise management on applicable schemes. Application & DocumentationPrepare, compile, and submit subsidy applications, supporting documents, and project reports to relevant authorities.Coordinate with internal departments (Sales, Credit, Subsidy, Account) for necessary information. Government LiaisonMaintain regular contact with government bodies (DIC, MSME Dept, NSIC , Banks, etc.).Ensure smooth processing and follow-up of subsidy claims until disbursement. Compliance & MonitoringEnsure adherence to all rules, regulations, and timelines under subsidy schemes.Maintain subsidy claim tracker and update management on progress.Handle subsidy audits, inspections, and queries raised by authorities. Advisory & StrategySuggest strategies to maximize government benefits and cost savings.Prepare MIS reports and presentations for top management. Skills & Requirements Strong communication and conveyance skills Excellent communication, negotiation, and documentation skills Basic knowledge of finance Ability to work independently and in a team Willingness to travel for field to visit of Government Offices and Banks Branch Computer knowledge (MS Excel, Email, WhatsApp) Positive attitude and target-driven mindset Education Graduate in Finance, Business, or related field MBA (Finance/Marketing)

Jd -for legalConducting legal analysis of the documents Providing advice on legal matters. Drafting legal opinions based on title documents. Monitoring the implementation of the legal clauses.The Kannada language is known as mandatory; students passed out from Karnataka Law University are a must.Freshers are also considered

We are looking for an Executive Mechanical Maintenance professional to join our team in Hosur, Krishnagiri. This position is ideal for individuals with 2 to 5 years of experience in mechanical maintenance and relevant educational qualifications.nnKey Responsibilities:nn1. Maintenance Operations: Oversee and perform mechanical maintenance tasks to ensure all machinery operates efficiently. You will troubleshoot mechanical issues and implement solutions to prevent breakdowns.nn2. Inspection and Monitoring: Conduct regular inspections of mechanical systems and equipment. Monitoring performance will help identify areas for improvement and ensure compliance with safety standards.nn3. Testing and Repairs: Execute tests and repairs on mechanical equipment to guarantee reliability and safety. You will be responsible for restoring equipment functionality in a timely manner and documenting all repairs performed.nn4. Collaborating with Teams: Work closely with other teams to coordinate maintenance schedules and minimize disruptions to operations. Communication will be key in maintaining a smooth workflow.nnRequired Skills and Expectations:nnCandidates must possess a degree in mechanical engineering or a related field. You should have proven experience in mechanical maintenance, demonstrating strong troubleshooting and problem-solving skills. Attention to detail, the ability to work in a fast-paced environment, and effective communication skills are essential. A proactive approach and the ability to work as part of a team while meeting deadlines will be critical for your success in this role.

We are seeking an Import Executive based in Mumbai, India, for our dynamic team. This role is suited for individuals with 1 to 5 years of experience who are passionate about import operations. The Import Executive will be responsible for managing import documentation, coordinating shipments, and ensuring compliance with regulations. You will work from the office to support our logistics and supply chain processes effectively. Key Responsibilities:- Manage Import Documentation: Prepare and verify all documents related to imports to ensure they meet legal and regulatory requirements.- Coordinate Shipments: Communicate with suppliers, freight forwarders, and customs officials to schedule and track shipments, ensuring timely delivery of goods.- Ensure Compliance: Stay updated on import regulations and tariffs to guarantee that all shipments comply with local and international laws.Required Skills and Expectations:Candidates should possess a graduate degree and have a solid understanding of import processes and regulations. Strong communication and coordination skills are essential for effective collaboration with various stakeholders. Attention to detail and the ability to work under pressure are crucial for success in this role. A proactive mindset and the ability to adapt to changing situations will be highly valued. Candidates with experience in logistics or supply chain management will be preferred.

Job SummaryWe are looking for a Logistics Executive with 1-3 years of hands-on experience to manage daily logistics operations on their own. You will handle shipments, documentation, transporter coordination and basic EXIM work, and support process improvements with limited supervision.Key ResponsibilitiesPlan and run daily inbound and outbound shipments by road, air and seaCoordinate with transporters, courier partners, freight forwarders and CHAsGet freight quotations, compare rates and help negotiate with vendorsPrepare and verify documents, including GST invoices, e-way bills, LRs, packing lists, shipping bills, bills of entry, B/L and AWBFollow up on customs clearance with CHAs through ICEGATETrack shipments and give proactive updates to customers and internal teamsCoordinate with the warehouse on stock receipt, dispatch planning and inventory accuracyResolve delays, damages and shortages, and handle claims with carriers and insurersMaintain accurate data in ERP systems (SAP / Tally / Oracle)Prepare MIS reports on dispatch status, freight costs and vendor performanceEnsure compliance with GST, Incoterms and company SOPsGuide trainees and juniors on routine tasks when needed

Key Responsibilities & DutiesOffice Operations & Facility Management:Oversee day-to-day office housekeeping, cleanliness, maintenance, and security protocols to ensure a safe, clean, and well-organized work environment. Manage office equipment (printers, ACs, computers, PBX/intercom) and coordinate timely servicing and repairs with annual maintenance contract (AMC) vendors.Coordinate meeting room schedules, setup, and visitor hospitality for client meetings and internal events. Vendor Management & Procurement:Source, evaluate, and liaise with office vendors (stationary, pantry supplies, housekeeping, transport, repair services).Track inventory levels for office stationery, pantry items, and cleaning supplies, and place replenishment orders as needed. Review vendor invoices, verify deliveries, and process payment requests in coordination with the Finance department.Travel & Event Coordination:Manage domestic and international travel arrangements for executives and staff (flight/train tickets, hotel bookings, cab arrangements, and visa processing).Plan and execute internal corporate events, employee engagement activities, workshops, and festive celebrations.Documentation & Recordkeeping:Maintain physical and digital filing systems, register entries, contracts, lease agreements, and company licenses. Draft official correspondence, office circulars, memos, and meeting minutes (MOM).Assist HR/Operations with onboarding logistics for new hires (access cards, seating allocation, initial stationery kits).

As we are looking freesher or entry level staff , As SALARY THERE IS NO minimum OPTIONC WE HAVE 25K TO 30K per month offer .Office job mainly logistics coordination and operations, communication through mail and verbal , assisting superior in day today jobs related tasks. Manage day-to-day import and export operations, coordinate cargo space and bookings with shipping lines , Prepare, verify, and process critical shipping documents-such as Master/House Bills of Lading (BL) ,

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.If you are interested please share ur cv.

Job Description: Export & Import Documentation ExecutiveLocationPOR, VadodaraExperience2-5 Years in Export & Import DocumentationJob SummaryJyoti Vinyl Limited is looking for an experienced Export & Import Documentation Executive to manage export and import documentation, shipment coordination, customs-related documentation and logistics activities. The candidate will coordinate with internal departments, CHA, freight forwarders, shipping lines, transporters and banks to ensure smooth and timely movement of goods.Key Responsibilities Prepare and verify Export & Import documentation accurately and within the required timelines. Prepare Commercial Invoice, Packing List, Proforma Invoice, Purchase Order and other commercial documents. Coordinate with CHA, Customs, Freight Forwarders, Shipping Lines and Transporters for export/import shipments. Coordinate with the Accounts/Finance team for export payment realization, import payments and bank documentation. Maintain and coordinate documents related to IEC, GST, LUT, DGFT and other applicable statutory requirements. Coordinate for Certificate of Origin, Insurance Certificate, inspection certificates and other shipment-related certificates. Verify shipment details, quantities, values, product descriptions and other information before submission. Ensure compliance with applicable customs, foreign trade and company procedures. Maintain proper documentation and filing for audit and statutory requirements.Required Knowledge & Skills Good knowledge of Export & Import Documentation Knowledge of IEC, DGFT, GST and LUT Basic knowledge of LC and banking documentation Ability to maintain accurate documentation and recordsKey DocumentsExport Documents: Commercial Invoice Packing List Proforma Invoice Shipping Bill Bill of Lading / Airway Bill Certificate of Origin LUT/Bond Insurance Certificate, where applicable Bank/export realization documentsImport Documents: Purchase Order Commercial Invoice Packing List Bill of Lading / Airway Bill Bill of Entry Customs clearance documents Delivery Order Duty and payment-related documentsJob Title: Export & Import Documentation ExecutiveLocation: Por GIDC, Por, VadodaraSalary: 25,000-35,000 per monthMobile Number: 8140209952Email Id: jpvlhr@gmail.com

Seeking an organized and detail-oriented Purchase Executive to support procurement activities by coordinating with suppliers, obtaining quotations, processing purchase orders, tracking material deliveries, and maintaining procurement records. The role involves ensuring the timely availability of materials and equipment required for project execution and office operations while supporting inventory management and cost-effective purchasing.Key Responsibilities:Assist in sourcing materials, equipment, and consumables according to approved requirements.Obtain quotations from vendors and prepare comparative statements for price evaluation.Prepare and process purchase orders based on approved purchase requests.Follow up with suppliers regarding order confirmations, pricing, availability, and delivery schedules.Maintain good relationships with vendors and resolve delivery or quality-related issues.Monitor purchase orders and ensure timely delivery of materials.Coordinate with the stores department and project teams regarding material requirements and receipts.Track pending orders and update management on procurement status.Maintain purchase files, quotations, purchase orders, invoices, delivery challans, and other procurement documents.Update procurement records in ERP systems, Excel, or relevant company software.Coordinate with the stores department to monitor stock levels and avoid material shortages.Assist in material requirement planning, stock verification, and inventory reconciliation.Prepare daily, weekly, and monthly purchase reports.Maintain supplier performance records and submit procurement status reports to the Purchase Manager.Required Skills & Qualifications:Bachelor's degree or Diploma in Commerce, Business Administration, Supply Chain Management, or a related field.3-5 years of experience in purchasing, procurement, stores, or supply chain operations.Experience in MEP, construction, engineering, or facility management industries is preferred.Knowledge of procurement procedures, purchase order processing, and quotation evaluation.Strong vendor coordination, supplier management, and negotiation skills.Proficiency in Microsoft Excel and Microsoft Office.Knowledge of ERP systems, Tally, or Odoo is preferred.Good communication, coordination, and follow-up skills.Strong documentation, record-keeping, and organizational abilities.Attention to detail and the ability to manage multiple tasks within deadlines.

Key ResponsibilitiesSupervise day-to-day site activities and ensure smooth project execution.Monitor work progress and ensure adherence to project timelines.Coordinate with contractors, vendors, consultants, and internal teams.Ensure quality standards are maintained throughout project execution.Monitor manpower deployment and site productivity.Verify material requirements, deliveries, and inventory at the site.Conduct regular site inspections and ensure compliance with safety regulations.Prepare daily, weekly, and monthly progress reports.Resolve site-related issues and coordinate corrective actions.Maintain project documentation, work records, and site reports.Ensure compliance with company policies, project specifications, and statutory requirements.

Key ResponsibilitiesExecute engineering projects and technical assignments within defined timelines.Monitor and maintain engineering processes, systems, and equipment performance.Prepare technical reports, project documentation, drawings, and specifications.Coordinate with production, quality, maintenance, procurement, and project teams.Analyze technical issues and implement effective corrective actions.Ensure compliance with safety, quality, environmental, and regulatory standards.Support installation, testing, commissioning, and validation activities.Assist in process optimization and continuous improvement initiatives.Monitor project progress and provide regular updates to management.Liaise with vendors, contractors, and customers on technical matters.Participate in root cause analysis and problem-solving activities.

Key ResponsibilitiesManage daily office administration and support operational activities.Coordinate housekeeping, security, maintenance, and facility management services.Maintain office records, files, correspondence, and administrative documentation.Monitor office supplies inventory and coordinate procurement of stationery and other office requirements.Handle travel arrangements, accommodation bookings, and transportation coordination for employees and visitors.Manage vendor relationships, service contracts, and administrative purchases.Assist in organizing meetings, conferences, employee events, and training programs.Support employee onboarding by arranging workstations, ID cards, and office access.Coordinate repair and maintenance of office equipment and infrastructure.Ensure compliance with company policies, safety guidelines, and office procedures.Prepare administrative reports, expense records, and MIS reports as required.Provide general administrative support to management and departmental teams.

We are looking for a Legal Executive to join our team in Bangalore. This role is suitable for recent law graduates with 0 to 1 year of experience, and it is a full-time position based in our office.Key Responsibilities:- Research Legal Issues: Conduct thorough research on various legal topics and issues to support ongoing cases and projects. This helps ensure that the team has accurate and relevant information.- Draft Legal Documents: Create and revise legal documents such as contracts, agreements, and briefs. Precision and clarity in drafting are essential to ensure legality and compliance.- Assist in Case Preparation: Provide support in preparing for legal proceedings, including gathering necessary documentation and organizing files. This is crucial for smooth and effective legal representation.- Maintain Records: Keep detailed and organized records of all legal documents and correspondence. This ensures easy access and retrieval when needed.- Communicate with Clients: Interact with clients to gather information and provide updates on their cases. Clear communication is vital for building relationships and trust.Required Skills and Expectations:Candidates should have a Bachelor of Law (LLB) degree. Strong research and analytical skills are essential for evaluating legal information. Good written and verbal communication skills are crucial for drafting documents and interacting with clients. Attention to detail is important to avoid errors in legal documentation. A proactive attitude and willingness to learn are also valued qualities in this entry-level position.

Job description for Admin- Managing office supplies stock and placing orders.-Preparing regular financial and administrative reports.-Administration of company databases.-Maintain a company calendar and schedule appointments.-Experience with office management software like MS Office.-Excellent written and verbal communication skills.-Attention to detail.

Hiring: Property Management Executive Location: Bangalore Experience: 7-9 Years Industry: Real Estate / Property Management / Facilities ManagementWe are looking for an experienced Property Management Executive to oversee property operations, tenant relations, maintenance activities, and lease administration while ensuring efficient property management.Key Responsibilities:Manage day-to-day operations of residential or commercial properties.Coordinate with tenants, landlords, vendors, and facility management teams.Handle lease agreements, renewals, rent collection, and property documentation.Supervise maintenance, repairs, and facility-related activities.Monitor property expenses, budgets, and operational costs.Resolve tenant concerns and ensure customer satisfaction.Ensure compliance with property regulations, safety standards, and company policies.Key Skills: Property Management, Real Estate Operations, Lease Administration, Tenant Relationship Management, Facility Management, Vendor Management, Rent Collection, Property Documentation, Maintenance Coordination, Budget Management

Hiring: HR Operations ExecutiveLocation: ChennaiExperience: 8-10 YearsIndustry: IT / Corporate / HR ServicesTalent Zone Consultant is hiring an experienced HR Operations Executive to manage employee lifecycle processes, HR administration, and compliance activities.Key Responsibilities:Manage onboarding, offboarding, employee records, and HR documentation.Coordinate payroll, attendance, leave management, and employee benefits.Ensure compliance with HR policies and statutory requirements.Maintain HRIS data and prepare HR MIS reports.Handle employee queries and support HR process improvements.Coordinate with payroll, finance, and other internal teams.Key Skills: HR Operations, Employee Lifecycle Management, HRIS, Payroll Coordination, HR Compliance, Onboarding, Offboarding, Leave Management, HR MIS, Employee Documentation

Hiring: HR Operations ExecutiveLocation: BangaloreExperience: 8+ YearsWe are looking for an experienced HR Operations professional to manage end-to-end HR processes, employee lifecycle activities, HR documentation, and compliance.Key Responsibilities:Manage employee onboarding, offboarding, and employee lifecycle processes.Handle HR documentation, employee records, and HRIS updates.Coordinate payroll inputs, attendance, leave management, and benefits administration.Ensure compliance with company policies and statutory requirements.Address employee queries and support HR process improvements.Prepare HR reports, MIS, and operational dashboards.Coordinate with internal teams for smooth HR operations.Key Skills: HR Operations, Employee Lifecycle Management, Onboarding, Offboarding, HRIS, Payroll Coordination, Employee Engagement, HR Compliance, Leave Management, HR MIS, Employee Documentation

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.

Job descriptionPrepare and verify import/export shipping documentsHandle documentation related to international freight forwardingCoordinate with customers, shipping lines, CHA, and internal departmentsEnsure timely and accurate submission of shipping documentsRequired Candidate profileMaintain proper records and documentationFollow up for missing or required documentsRelevant experience in freight forwarding / shipping documentation.capitalplacement02@gmail.com

Key Responsibilities Lead and define bookkeeping-related software features and ensure alignment withUK accounting industry standards. Gather business requirements and produce detailed specifications, workflows,mock-ups, and product documentation. Collaborate with development and QA teams to deliver high-quality, scalable, anduser-friendly bookkeeping features. Drive AI-first product innovation by identifying opportunities to automatebookkeeping workflows and improve operational efficiency. Provide subject matter expertise on bookkeeping processes, accountingtreatments, VAT handling, reconciliations, and compliance requirements. Review and validate bookkeeping-related developments and ensure accuracy ofaccounting logic within the platform. Troubleshoot bookkeeping and accounting-related issues and provide practicalresolutions. Support process improvement initiatives and contribute towards continuousproduct enhancement. Assist with bookkeeping data migrations and integrations across platforms such asXero, QuickBooks, Sage, FreeAgent, Dext, and similar systems. Work closely with internal stakeholders to ensure customer requirements andoperational challenges are effectively addressed. Maintain high standards of accuracy, delivery quality, and turnaround times.Required Skills & Experience Strong understanding of bookkeeping and accounting principles within a UKenvironment. Hands-on experience with multiple bookkeeping/accounting software platformssuch as Xero, QuickBooks, Sage, FreeAgent, Dext, etc. Good understanding of:o Bank reconciliationso VAT processes and submissionso Accounts payable and receivableo Payroll and bookkeeping workflowso Financial reporting Ability to analyse bookkeeping discrepancies and provide practical solutions. Strong communication and stakeholder management skills. Good working knowledge of Excel and reporting tools. Ability to work independently while managing multiple priorities in a fast-pacedenvironment. Strong analytical, problem-solving, and process improvement mindset. Interest in innovation, automation, and AI-driven accounting solutions.Preferred Qualifications and Experience Bachelors degree in Accounting, Finance, Business, or related field. AAT / ACCA / ACA / CA Inter or equivalent qualification preferred. 3+ years of experience in bookkeeping, accounting, or accounting softwareenvironments. 3-6 years preferred. Experience within an accounting practice, outsourcing, or SaaS/software businessenvironment would be advantageous.Key Competencies Attention to detail Commercial awareness Problem-solving mindset Process improvement focus Team collaboration Time management and prioritisation Innovation and AI-first thinkingIf you interested, Share me your CV at.Riya Mishra 8370014003hrcps9@gmail.com

The Accounts cum Admin will manage daily accounting activities along with administrative operations, ensuring smooth office functioning and financial accuracy.Key Responsibilities:Maintain accounts, invoices, and financial recordsHandle billing, payments, and expense trackingSupport GST and basic compliance activitiesManage office administration and coordination tasksMaintain documentation and assist in reportingRequired Skills & Qualifications:Bachelors degree in Commerce/Finance or related field1-2 years of experience in accounts and admin rolesKnowledge of Tally and MS ExcelBasic understanding of GST and accounting principlesGood organizational and communication skills