Documentation Executive Jobs

We are looking for Documentation Executive - (Import/Export, Sales & Purchase)in Ahmedabad location Location: Satellite, AhmedabadExperience: 2+ years of relevant experience is preferred and mandatory in Import/Export Documentation, preferably within the Commodity Industry.The selected candidate will be responsible for handling complete import and export documentation, sales and purchase documentation, import filing, checklist preparation, shipping documentation, and coordination related to import/export operations.Key responsibilities include:Preparing and maintaining Import & Export documentation, including Commercial Invoices, Packing Lists, Certificates of Origin, Shipping Instructions, and related documents.Handling complete import/export documentation and ensuring accurate filing and recordkeeping.Preparing import checklists and ensuring all required documents are complete and accurate.Coordinating with shipping lines, freight forwarders, customs, CHA, suppliers, and customers as required.Handling documentation related to sales and purchase transactions.Maintaining KYC documents and ensuring proper documentation records.Preparing MIS reports and maintaining accurate data.Working with MS Excel, including VLOOKUP, Pivot Tables, and other reporting functions.Experience with SAP/ERP systems will be an added advantage.Ensuring compliance with applicable import/export procedures and documentation requirements.Candidates with experience in commodity trading, import/export, FMCG,Gender Preference: MaleSalary: As per knowledge and experienceInterested candidates send me your cv at nidhi@diyanplacement.in or what's up 9638587322

Key ResponsibilitiesExecute engineering projects and technical assignments within defined timelines.Monitor and maintain engineering processes, systems, and equipment performance.Prepare technical reports, project documentation, drawings, and specifications.Coordinate with production, quality, maintenance, procurement, and project teams.Analyze technical issues and implement effective corrective actions.Ensure compliance with safety, quality, environmental, and regulatory standards.Support installation, testing, commissioning, and validation activities.Assist in process optimization and continuous improvement initiatives.Monitor project progress and provide regular updates to management.Liaise with vendors, contractors, and customers on technical matters.Participate in root cause analysis and problem-solving activities.

Job Title: Operations Executive - Events & MICECompany: MACHIS Events Pvt. Ltd.Location: Delhi NCREmployment Type: Full-TimeAbout MACHIS Events Pvt. Ltd.MACHIS Events Pvt. Ltd. is a leading event management company specializing in Corporate Events, Conferences, MICE, Exhibitions, Product Launches, Government Projects, NGO Events, Brand Activations, and Social Events. We are looking for a dynamic and result-oriented Operations Executive to join our growing team.Key ResponsibilitiesAbout the RoleWe are looking for an enthusiastic and responsible Event Management Operations Executive to handle event coordination, vendor management, hotel coordination, logistics, and on-ground event execution.Key Responsibilities Plan and coordinate events from start to completion. Coordinate with clients, hotels, vendors, suppliers, transporters, and internal teams. Handle hotel bookings, rooming lists, banquet requirements, food & beverage, and guest arrangements. Coordinate airport transfers, local transportation, guest movement, and logistics. Coordinate branding, printing, gifts, conference materials, AV, and other event requirements. Prepare event schedules, checklists, rooming lists, and other operational documents. Visit hotels/event venues and supervise on-ground arrangements. Manage event execution and resolve operational issues during events. Follow up with vendors and hotels for timely delivery of services and documents. Collect hotel invoices, vendor bills, registration sheets, attendance sheets, and other supporting documents. Coordinate with the accounts team for event billing and documentation. Prepare post-event reports and ensure timely closure of pending activities.Candidate Requirements Graduate in any discipline; Event Management/Hospitality qualification will be an advantage. 1-4 years of experience in event management, MICE, hospitality, hotel operations, or corporate events. Good communication and coordination skills. Good knowledge of MS Excel, Word, PowerPoint, and Email. Strong organizational and time-management skills. Ability to manage multiple tasks and work under pressure. Good vendor and hotel coordination skills. Willingness to travel for events and work flexible hours, including weekends/holidays when required.Key Performance Areas (KPIs) Smooth and timely execution of events. Client and guest coordination. Vendor and hotel coordination. Timely completion of event requirements. Proper documentation and event closure. Cost and expense control. Quick resolution of operational issues. Overall quality of event execution.

Manage daily logistics and transportation activities.Coordinate with transporters, drivers, vendors, and customers.Plan and arrange dispatches as per delivery schedules.Prepare delivery challans, invoices, e-way bills, and other logistics documents.Track shipments and ensure timely delivery.Maintain records of dispatches, deliveries, and transportation expenses.Coordinate with the warehouse team for loading and dispatch activities.Handle transportation-related issues and resolve delivery delays.Monitor vehicle movement and maintain proper documentation.Ensure compliance with company logistics and safety procedures.Prepare daily and monthly logistics reports.

* HIRING - EXPORT & IMPORT SPECIALIST*NARA Engineering Solution Pvt. Ltd. is looking for an experienced Export & Import Specialist to join our team. Location: Mohan Nagar, Ghaziabad Salary: Impressive / Best in Industry Joining: Immediate preferredKey Responsibilities: Manage complete export & import documentation and processes Handle shipping, freight forwarders, customs & logistics Coordinate with international suppliers and customers Prepare/verify LC, invoice, packing list, BL and other trade documents Handle banking & compliance related to international trade Coordinate smoothly with suppliers, buyers and internal teamsRequirements: 4+ years of relevant Export-Import experience Strong knowledge of international trade & documentation Good communication and coordination skills Experience with international shipments and banking procedures preferred Email drafting and MS Office expertise Interested candidates: Send your CV with your expected salary. To 7428505901

We are looking for a dedicated and skilled Lady Export Marketing Executive to promote Eco-Friendly Indian Handicrafts in both domestic and international markets. This full-time position is based in Kolkata and requires a graduate with 3 to 5 years of relevant experience.Key responsibilities include meeting with corporate clients in Kolkata to build strong business relationships and reaching out to international B2B clients to expand our market presence. The candidate will actively engage in promoting our eco-friendly products, utilizing effective marketing strategies on platforms such as Facebook. A sound understanding of export documentation will be advantageous in this role.Candidates must possess strong proficiency in Excel to manage data effectively and organize marketing information. Effective communication skills will be essential for client meetings and negotiations.This role demands a female candidate who can work from the office and is open to field visits as part of the marketing strategy. The ideal candidate should be comfortable with travel and possess a mobile device for client communications. Strong organizational skills and a proactive attitude towards learning about export processes will be key to success in this role.This position offers a great opportunity for those passionate about sustainable products and looking to make a difference in the export market. Candidates with relevant experience are encouraged to apply.

Key Responsibilities A. Sales & Business DevelopmentIdentify and develop new customers in the electrical, industrial, commercial, and government sectors.Generate inquiries for distribution transformers, power transformers, and special-purpose transformers.Achieve monthly, quarterly, and annual sales targets.Conduct regular market visits to contractors, EPC companies, OEMs, DISCOMs, and consultants.Promote company products and highlight technical advantages to customers.B. Client Interaction & FollowupPrepare and submit quotations, technical documents, and proposals.Follow up on inquiries, offers, and tenders to convert them into sales orders.Maintain strong professional relationships with clients for repeat business.Provide presales and postsales support.C. Tendering & DocumentationUnderstand tender requirements for government, semigovernment, and corporate clients.Coordinate with the tendering team for documentation and bid submission.Review technical specifications to ensure compliance with customer requirements.D. Coordination with Internal TeamsCoordinate with the design, production, and commercial teams for product costing, delivery schedules, and technical clarifications.Share customer feedback and market trends with management.E. Market ResearchTrack competitor pricing, product features, and market strategies.Identify new segments, potential customers, and emerging business opportunities.3. Skills & Competencies RequiredStrong knowledge of transformers and basic understanding of electrical engineering.Excellent communication and negotiation skills.Ability to read technical specifications, SLDs, and tender documents.Customer relationship management skills.Selfmotivated, goaloriented, and able to work independently.Basic computer skills (MS Office, CRM tools).4. Educational QualificationsDiploma / BE in Electrical Engineering (preferred).Graduates with strong sales experience in electrical products may also apply.5. Experience2 to 5 years of sales experience in transformers, switchgear, electrical equipment, or related industry.Freshers with technical background and strong interest in sales may be considered.6. Key Performance Indicators (KPIs)Sales revenue achievedNumber of new customers addedInquiry-to-order conversion ratioTimely submission of tendersCustomer satisfaction and repeat orders

We are looking for a dynamic and smart Operations Executive to join our team in Silchar. This full-time position is ideal for candidates with 0 to 6 years of experience and requires a minimum educational qualification of 12th pass. The role primarily involves customer handling and support without any sales targets.Key responsibilities include managing customer fulfillment, conducting telecalling to engage with clients, and performing soft calling to follow up on potential leads. You will also be responsible for office operations, which involves processing orders and managing bookings efficiently to ensure customer satisfaction.To succeed in this role, you should possess strong interpersonal skills for effective customer interaction and have a keen ability to manage office operations smoothly. Attention to detail will be essential for processing orders accurately, while good communication skills will aid in both telecalling and soft calling tasks. Basic proficiency in office software and experience in handling customer inquiries would be advantageous.This position requires you to work from the office in Silchar, ensuring regular attendance during standard working hours. As a male candidate, you will be part of a fast-paced and collaborative environment, contributing significantly to the overall productivity of the team. Your role will be integral in fostering strong customer relationships and ensuring timely service delivery.

We are looking for an experienced Legal Executive to join a growing real estate development company. The ideal candidate should have strong hands-on experience in property/real estate legal matters, documentation, compliance, and land/property due diligence.Key ResponsibilitiesDraft, review & vet Sale Deeds, Lease Agreements, MoUs, NDAs & Joint Development AgreementsHandle land/property title verification and due diligenceManage RERA, stamp duty & property registration-related mattersCoordinate with external lawyers and legal counselLiaise with government and registration authoritiesMaintain legal records, contracts & compliance documentationAssist with property-related disputes and legal mattersProvide legal support and risk assessment to internal teamsStay updated with real estate laws and regulatory requirementsHandle and interpret property-related documents in Gujarati & EnglishRequirementsLLB mandatory3-5 years of relevant legal experienceExperience in Real Estate / Property / Infrastructure / Construction preferred Strong knowledge of Property Law & RERA.Experience with MoUs, NDAs, Sale Deeds, Lease Agreements & property documentation.Knowledge of Stamp Duty & Registration LawsStrong Gujarati legal drafting knowledge is mandatoryAbility to read, understand and draft legal/property documents in Gujarati.Good English communication and legal drafting skillsStrong negotiation and coordination skills

Monitoring of LED Display boards functioning and clicking photos and sending them for further scrutiny in Company group.Reporting any malfunctions or operational issues of LED Display board.Training on OEM will be given by the Company wherever required.Flex & Material Courier ManagementDocument Courier & SubmissionBill Submission & DocumentationCoordination with Mounters & Operations Team

An Export-import Executive Needs Core Technical Knowledge in Customs Compliance, Shipping Documentation, and Supply Chain Logistics to Move Goods Across Borders Efficiently.Ssential Technical (hard) Skills documentation & Compliance: Prepare and Verify Bills of Lading, Commercial Invoices, Certificates of Origin, Shipping Bills, and Bills of Entry.regulatory Knowledge: Understand Directorate General of Foreign Trade (dgft) Policies, Customs Procedures, and Harmonised System (hs) Codes for Tariff Classification.logistics & Supply Chain: Coordinate Cargo Movement with Freight Forwarders, Shipping Lines, and Transport Agencies While Tracking Active Shipments.trade Finance: Handle Letters of Credit (lc), Bank Remittances, Foreign Exchange Basics, and Export-import Incentives or Licenses.software Proficiency: Use Ms Office (specifically Advanced Excel) Along with Enterprise or Inventory Management Software.

What youll do: Coordinate with project associates, vendors and internal teams Track project activities, schedules, deliverables and follow-ups Process and reconcile invoices, bills and reimbursement claims Manage Purchase Orders, quotations, CSQs, agreements and MOUs Coordinate material dispatch, courier and logistics Support events, conferences and workshops from planning to execution Maintain project documentation, trackers and MIS reports Coordinate approvals and ensure timely closure of pending activitiesWhat were looking for: 2-3 years of experience in Project Coordination / Administration / Operations / Procurement Graduate in any relevant discipline Good command of MS Excel, Word and PowerPoint Strong documentation, communication and follow-up skills Detail-oriented and comfortable managing multiple tasks and deadlines Experience in vendor management, invoice processing or event coordination will be an advantage

Responsible for ensuring daily tasks are being planned, scheduled, and executed efficiently.Providing backup assistance to lead the executive administrative assistant team.Performing clerical and administrative tasks such as receiving calls, arranging appointments, and ordering workplace supplies.

Key ResponsibilitiesManage daily office administration and support operational activities.Coordinate housekeeping, security, maintenance, and facility management services.Maintain office records, files, correspondence, and administrative documentation.Monitor office supplies inventory and coordinate procurement of stationery and other office requirements.Handle travel arrangements, accommodation bookings, and transportation coordination for employees and visitors.Manage vendor relationships, service contracts, and administrative purchases.Assist in organizing meetings, conferences, employee events, and training programs.Support employee onboarding by arranging workstations, ID cards, and office access.Coordinate repair and maintenance of office equipment and infrastructure.Ensure compliance with company policies, safety guidelines, and office procedures.Prepare administrative reports, expense records, and MIS reports as required.Provide general administrative support to management and departmental teams.

Key ResponsibilitiesCoordinate inbound and outbound logistics activities.Plan and monitor transportation schedules to ensure timely deliveries.Liaise with transporters, suppliers, vendors, and customers regarding shipments.Track shipments and resolve delivery issues promptly.Maintain logistics records, shipment documents, invoices, and reports.Monitor inventory movement and coordinate with warehouse teams.Ensure compliance with company policies and transportation regulations.Negotiate freight rates and logistics service agreements when required.Analyze logistics costs and identify opportunities for process improvement.Prepare daily, weekly, and monthly logistics performance reports.Support supply chain operations and optimize distribution efficiency.

We are looking for an Admin Executive with 7 to 8 years of experience to join our team in Nashik. The ideal candidate will have a background in fields such as B.A, B.B.A, B.Com, B.Sc, or B.E.Key Responsibilities:- Office Coordination: Manage daily office operations, ensuring a smooth workflow and maintaining an organized environment for all staff members.- Documentation Management: Handle important documents and files, ensuring they are properly maintained, updated, and easily accessible for the team.- Communication Liaison: Act as a point of contact for internal communications and external inquiries, responding promptly and ensuring clear exchanges of information.- Scheduling Meetings: Organize and coordinate meetings, including setting agendas, preparing materials, and managing logistics to facilitate effective discussions.- Support Staff Needs: Provide administrative support to staff by helping with travel arrangements, procurement of supplies, and other day-to-day operations.- Reporting: Prepare and maintain various reports and records that capture essential data for management review and decision-making.Required Skills and Expectations:The candidate should possess strong organizational skills, with the ability to prioritize tasks effectively. Excellent communication skills, both written and verbal, are essential for successful interaction with team members and external parties. Proficiency in office software, such as MS Office Suite, is required. The candidate should have a problem-solving mindset and demonstrate attention to detail. A proactive attitude towards supporting administrative functions is expected, along with the ability to work collaboratively in a team-oriented environment.

Job Opening : Admin Executive - Hospital AdministrationCompany Name: GSP LifecareLocation: MahobaPosition: Admin ExecutiveJob Summary:GSP Lifecare is seeking an organized and responsible Admin Executive to support hospital administrative operations, patient coordination, and daily management activities.Qualification:MBA in Hospital Management preferredPost Graduation / GraduationBachelor in Hospital Management preferredExperience:Freshers and experienced candidates can applyKey Responsibilities:Manage day-to-day hospital administrative activitiesCoordinate with different departments for smooth operationsHandle patient-related coordination and support activitiesMaintain administrative records and documentationAssist in admission, discharge, and patient service processesSupport hospital management in operational activitiesEnsure excellent patient experience and service qualityRequired Skills:Good computer knowledge (MS Office, hospital software)Strong communication skillsPatient handling and coordination skillsAbility to manage multiple tasks efficientlyPreferred Candidate:Female candidates will be preferred