Documentation Executive Jobs

The job will entail export documentation, follow-up with freight forwarders, transport companies, suppliers &customers, ensuring all relevant parties are kept informed. Strong Logistical skills with excellent attention todetail are essential as you will need to check essential shipping and export documentation required bycustomers and suppliers, as well as assist with co-ordinating the delivery and dispatch of freight. You will needto be flexible and able to react quickly to the changing demands of our customers, maintaining a calm andprofessional attitude at all times.

We are looking for a dedicated Admin Executive to support our daily office activities and ensure smooth operations. The ideal candidate is a recent graduate with 0 to 2 years of experience, eager to learn and contribute to a dynamic team in Greater Noida.Key Responsibilities:1. Office Operations Management: You will assist in managing the day-to-day office activities, ensuring all processes run efficiently and effectively.2. Documentation and Reporting: Your role will include maintaining important files, records, and reports to facilitate easy access and tracking of information.3. Client and Vendor Coordination: You will help coordinate with clients and vendors, responding to inquiries and managing correspondence to foster good relationships.4. Meeting and Event Coordination: Assisting in organizing meetings and company events, including scheduling, preparing materials, and handling logistics.5. General Administrative Support: You will perform various administrative tasks, such as data entry, maintaining office supplies, and providing support to other team members as needed.Required Skills and Expectations:The candidate should possess strong communication skills and demonstrate attention to detail. The ability to multitask and prioritize tasks in a fast-paced environment is essential. Proficiency in basic computer applications, such as Microsoft Office Suite, is expected. A healthy attitude towards teamwork and a willingness to learn is crucial for this role.

Manage and coordinate daily operational activities.Coordinate with doctors, clinics, pharmacies, diagnostic centers, and other partners.Ensure smooth execution of services and timely resolution of operational issues.Handle appointment, billing, patient, and partner-related coordination as required.Monitor and track daily operational activities and maintain accurate records.Coordinate with the sales, support, accounts, and management teams.Follow up with partners and internal teams to ensure tasks are completed on time.Identify operational issues and provide timely solutions.Prepare daily/weekly operational reports and maintain required documentation.Support the onboarding and implementation process for new partners.Ensure company processes and operational procedures are followed.Maintain good relationships with clients, partners, and service providers.

As a Safety Executive, you will play a crucial role in ensuring a safe working environment. Your tasks will include:- Conducting Safety Audits: Regularly inspect the workplace to identify safety hazards and ensure compliance with safety regulations.- Implementing Safety Policies: Develop and enforce safety policies and procedures, ensuring they are understood and followed by all employees.- Training Employees: Organize and conduct safety training sessions to educate staff about safety practices and emergency procedures.- Reporting Incidents: Document and report any accidents or safety incidents to management, analyzing the root causes to prevent future occurrences.- Monitoring Compliance: Ensure that all health and safety regulations are adhered to and stay updated on changes in laws and regulations.- Emergency Preparedness: Prepare and maintain emergency response plans, conducting drills to ensure everyone knows their role in case of an emergency.- Promoting a Safety Culture: Encourage employees to adopt safe work habits and foster a culture of safety throughout the organization.To be successful in this role, you should possess strong communication skills to effectively convey safety information. You should have a keen eye for detail to identify potential hazards. Analytical thinking is important to assess incidents and improve safety measures. Additionally, proficiency in relevant software and familiarity with safety standards will be advantageous. A background in safety management or a relevant field is preferred, but candidates with various educational qualifications and a passion for safety are encouraged to apply.

To plan, supervise, and execute export container stuffing operations, ensuring safe loading, optimum container utilization, damage-free shipments, and timely dispatch in compliance with customer and export standardsKey ResponsibilitiesVerify container condition before stuffing (cleanliness, damage, moisture, and floor condition).Ensure optimum container space utilization while maintaining cargo safety and stability.Supervise loading, palletization, wrapping, lashing, bracing, and cargo securing to prevent transit damage.Verify product quantity against packing list, boxes count.Verify container number, and seal number before container sealing.Ability to work under shipment deadlines.Coordinate with Production, Packing, Quality, Transporters, and CHA for smooth stuffing operations.Ensure compliance with export packing standards, customer-specific loading requirements, and shipping guidelines.Prepare stuffing reports, container loading photographs, and sealing records.Ensure on-time container dispatch as per vessel cut-off and shipping schedule.Report loading discrepancies and implement corrective actions before dispatch.Preferred Experience2-5 years of experience in export container stuffing operations.Experience in factory stuffing of FCL export containers.Knowledge of export packaging, container loading techniques, and international shipping requirements.Experience in furniture, wooden products industry, ceramics, or manufacturing exports will be preferred.Educational QualificationBachelor's Degree in Commerce,Proficiency in Microsoft Excel, Word, and MS office systems.Key SkillsFurniture Container StuffingContainer Loading PlanningSpace UtilizationPacking List VerificationTeam CoordinationAttention to DetailBenefits:Food providedPaid sick time

As an Import Documentation Executive, you will play a crucial role in managing the paperwork and processes involved in importing goods. This position requires strong attention to detail and good organizational skills, ideal for someone starting their career in import/export.Key Responsibilities:- Prepare Import Documents: You will be responsible for preparing all necessary documentation required for importing goods, ensuring that all forms are filled out accurately and submitted on time.- Coordinate with Customs: You will liaise with customs officials to ensure that all imported goods comply with regulations, facilitating the smooth clearance of shipments.- Maintain Records: Keeping accurate records of all import transactions and documentation will be essential. This includes managing files and ensuring that they are easily accessible for audits or future reference.- Assist in Shipping Arrangements: You will help coordinate with shipping agents and freight forwarders to ensure timely and efficient collection and delivery of goods.- Communicate with Suppliers: Regular communication with suppliers to confirm shipping schedules and resolve any documentation issues that may arise is crucial for a successful import process.Required Skills and Expectations:- Strong attention to detail to ensure that all documents are accurate and complete.- Basic knowledge of import/export procedures and documentation is preferred but not mandatory.- Good communication skills for interacting with customs officials, suppliers, and team members.- Ability to work independently and manage time effectively, especially in a full-time office environment. - A readiness to learn and adapt to the dynamic field of international trade will be an asset.

Key Responsibilities Export Operations: Plan and execute US-bound shipments for APIs, intermediates, withinUSA and import/export. Handle air & sea freight bookings, documentation, and tracking.Create accounts with local US transport companies in mid-west. Documentation & Compliance: Prepare and verify export docs: Commercial Invoice,Packing List, Certificate of Analysis, MSDS, TSCA Certificate, ISF 10+2. Ensure compliancewith 21 CFR, DGFT, and US Customs regulations. Coordination: Liaise with CHAs, freight forwarders, airlines, shipping lines, and USconsignees. Coordinate with warehouse for FG release, labeling, and UN packaging as perhazmat requirements. Handle local logistics within USA Cost & TAT Control: Negotiate freight rates, monitor demurrage/detention, optimizeroutes, and ensure OTIF delivery. Track shipment costs vs budget. Risk Management: Handle insurance, claims, temperature excursions, and customs hold.Maintain CAPA records for export deviations. ERP & Reporting: Update ERP with shipmentstatus, GR/GI, and export incentives. Shareweekly MIS on shipment pipeline, pending docs, and delivered orders.Technical Knowledge:US import regulations: FDA, CBP, TSCA, DOT HazmatIncoterms 2020, HS Codes, ECCN classificationCold chain & dangerous goods handling IATA DGR, IMDG CodeEssential Skills Strong documentation accuracy, vendor negotiation. Excellent written & Spoken English communications. US time-zone coordination, problem-solving under TAT pressure. Knowledge of US bonded warehouse and 3PL distribution models. Experience with USFDA audited facilities. On-Time In-Full Delivery % to US customers. Zero customs penalties or FDA holds due to documentation. Freight cost per kg vs target.Shift Timings:Must be available 3:00 PM 11:00 PM IST to overlap with US business hours.

We are looking for an Admin Executive to support our daily office operations in Garhwa, India. This role is suitable for recent graduates and those with up to six years of experience. Key Responsibilities:1. Office Administration: Manage office supplies, organize files, and maintain documents to ensure smooth operations.2. Communication: Handle incoming calls, emails, and inquiries from clients and colleagues, ensuring clear and professional communication.3. Scheduling: Assist in organizing meetings, appointments, and events, coordinating schedules with relevant team members.4. Data Management: Assist in maintaining databases and spreadsheets, ensuring information is up-to-date and accurate.5. Support Team Members: Provide administrative support to various departments, helping with specific projects or tasks as needed.Required Skills and Expectations:Candidates must possess a graduate degree and have a strong desire to learn. Excellent organizational skills and attention to detail are crucial. Strong communication skills, both written and verbal, are required to interact effectively with team members and clients. Proficiency in basic computer applications, like MS Office, is necessary. The ideal candidate should be a proactive team player, with the ability to manage multiple tasks in a fast-paced environment while maintaining a positive attitude. A good understanding of office procedures and a willingness to adapt to changing priorities will contribute to success in this role.

Hiring: Executive Assistant to the Promoter & COOLocation: Ghaziabad, Uttar PradeshPosition: Executive Assistant to the Promoter & COO Job DetailsExperience: 6-10 yearsIndustry: Manufacturing / Engineering background essential

We are looking for a dedicated Import Executive to join our team in Ahmedabad. The ideal candidate must have 1 to 4 years of relevant experience and should have completed at least the 10th grade. Key Responsibilities:- Manage Import Documentation: Prepare and verify all import documents such as bills of lading, invoices, and customs declarations to ensure compliance with regulations.- Coordinate with Suppliers: Communicate with international suppliers to confirm orders, track shipment statuses, and resolve any outstanding issues that may arise during shipping.- Customs Clearance: Work closely with customs brokers to ensure that all goods are cleared through customs efficiently, complying with all import regulations and tariffs.- Maintain Records: Keep accurate records of all import transactions and maintain a database of suppliers and relevant documents for easy access and review.- Monitor Shipments: Track shipments and report on their status to ensure timely delivery, addressing any problems that might delay the arrival of goods.- Report Preparation: Prepare and submit regular reports about import activities and performance metrics to management for evaluation.Required Skills and Expectations:Candidates should possess strong organizational skills and attention to detail. Excellent communication abilities in English and local languages are essential for effective coordination with suppliers and customs officials. A good understanding of import regulations and procedures will be beneficial. Proficiency in using basic computer software for documentation and reporting tasks is necessary. The candidate should also be able to work effectively within a team and handle pressure in a fast-paced environment.

The candidate should have relevant experience in export documentation and freight forwarding operations. They should be well-versed in preparing and handling ODEX, VGM, Form 13, HBL, and MBL documentation, with strong attention to accuracy and compliance. The candidate must be capable of drafting and verifying shipping documents, coordinating effectively with shipping lines/carriers, and following up on bookings, documentation, and shipment-related requirements. Good knowledge of export procedures, shipping line processes, and freight forwarding operations is essential. Strong communication, coordination, follow-up, organizational skills, and the ability to work independently under deadlines are also required.

Job Title- HR ExecutiveLocation: Vadodara, GujaratExperience: 1 to 2 HR/Recruitment experience preferredRole & Responsibilities:Recruitment and candidate coordinationEmployee onboarding and documentationAttendance management and basic HR administrationCoordination with management and employeesSupporting day-to-day HR activitiesQuestion & SkillsGood communication and interpersonal skillsRecruitment & coordination skillsBasic knowledge of HR processesGood documentation and organizational skills

Key ResponsibilitiesCoordinate inbound and outbound logistics activities.Plan and monitor transportation schedules to ensure timely deliveries.Liaise with transporters, suppliers, vendors, and customers regarding shipments.Track shipments and resolve delivery issues promptly.Maintain logistics records, shipment documents, invoices, and reports.Monitor inventory movement and coordinate with warehouse teams.Ensure compliance with company policies and transportation regulations.Negotiate freight rates and logistics service agreements when required.Analyze logistics costs and identify opportunities for process improvement.Prepare daily, weekly, and monthly logistics performance reports.Support supply chain operations and optimize distribution efficiency.

We are looking for a Legal Executive to join our team in Bangalore. This role is suitable for recent law graduates with 0 to 1 year of experience, and it is a full-time position based in our office.Key Responsibilities:- Research Legal Issues: Conduct thorough research on various legal topics and issues to support ongoing cases and projects. This helps ensure that the team has accurate and relevant information.- Draft Legal Documents: Create and revise legal documents such as contracts, agreements, and briefs. Precision and clarity in drafting are essential to ensure legality and compliance.- Assist in Case Preparation: Provide support in preparing for legal proceedings, including gathering necessary documentation and organizing files. This is crucial for smooth and effective legal representation.- Maintain Records: Keep detailed and organized records of all legal documents and correspondence. This ensures easy access and retrieval when needed.- Communicate with Clients: Interact with clients to gather information and provide updates on their cases. Clear communication is vital for building relationships and trust.Required Skills and Expectations:Candidates should have a Bachelor of Law (LLB) degree. Strong research and analytical skills are essential for evaluating legal information. Good written and verbal communication skills are crucial for drafting documents and interacting with clients. Attention to detail is important to avoid errors in legal documentation. A proactive attitude and willingness to learn are also valued qualities in this entry-level position.

We are looking for an Admin Executive with 7 to 8 years of experience to join our team in Nashik. The ideal candidate will have a background in fields such as B.A, B.B.A, B.Com, B.Sc, or B.E.Key Responsibilities:- Office Coordination: Manage daily office operations, ensuring a smooth workflow and maintaining an organized environment for all staff members.- Documentation Management: Handle important documents and files, ensuring they are properly maintained, updated, and easily accessible for the team.- Communication Liaison: Act as a point of contact for internal communications and external inquiries, responding promptly and ensuring clear exchanges of information.- Scheduling Meetings: Organize and coordinate meetings, including setting agendas, preparing materials, and managing logistics to facilitate effective discussions.- Support Staff Needs: Provide administrative support to staff by helping with travel arrangements, procurement of supplies, and other day-to-day operations.- Reporting: Prepare and maintain various reports and records that capture essential data for management review and decision-making.Required Skills and Expectations:The candidate should possess strong organizational skills, with the ability to prioritize tasks effectively. Excellent communication skills, both written and verbal, are essential for successful interaction with team members and external parties. Proficiency in office software, such as MS Office Suite, is required. The candidate should have a problem-solving mindset and demonstrate attention to detail. A proactive attitude towards supporting administrative functions is expected, along with the ability to work collaboratively in a team-oriented environment.

An Export-Import (EXIM) Executive is the primary liaison between a company, its global suppliers/customers, and government regulatory bodies. Their role is to ensure that goods move across international borders legally, cost-effectively, and on time.In 2025, this role heavily integrates Digital Trade Platforms and Trade Compliance Automation to manage the complexities of global logistics.## 1. Core ResponsibilitiesThe EXIM Executive manages the Lifecycle of a Shipment, which includes:Documentation Management: Preparing and verifying critical paperwork such as Bills of Lading (B/L), Commercial Invoices, Packing Lists, and Certificates of Origin.Customs Compliance: Ensuring all shipments comply with both domestic and international trade laws, including HS Code classification and duty calculations.Logistics Coordination: Selecting the best transport mode (Air, Sea, Road) and negotiating rates with Freight Forwarders and Custom House Agents (CHAs).Incoterms Implementation: Applying the correct Incoterms (e.g., FOB, CIF, EXW) to define the point of risk and cost transfer between buyer and seller.Financial Oversight: Managing Letters of Credit (L/C), tracking payments, and ensuring all trade finance protocols are followed.Risk Management: Monitoring shipments in real-time to proactively resolve delays at ports or customs checkpoints.

Land and Legal Documentation Executive Job Description (Real Estate/Corporate Sector)This role is critical, especially within the Real Estate, Infrastructure, or large Corporate sectors. The Land and Legal Documentation Executive is responsible for managing all legal and government documentation related to company assets, particularly land and property, ensuring regulatory compliance and minimizing legal risk.Core Responsibilities and DutiesLand Title Due Diligence & Verification:Conduct thorough Title Due Diligence (TDD), legal scrutiny, and verification of property documents (e.g., Sale Deeds, Title Deeds, Property Cards, 7/12 Extracts, Mutation Entries, Encumbrance Certificates).Coordinate with local revenue authorities, Tehsildars, and land records departments to secure and verify land records and property ownership.Identify potential legal risks, title defects, and disputes related to the property and report them to senior management/legal counsel.Documentation and Drafting:Draft, review, and finalize various legal documents, including Sale Deeds, Lease Agreements, Affidavits, Agreements to Sell, Power of Attorney (POA), and undertakings.Ensure all documents are prepared in strict compliance with the Transfer of Property Act, Indian Contract Act, RERA (Real Estate Regulatory Authority) guidelines, and local laws.Manage and update a centralized database/filing system of all legal and land documents, ensuring easy retrieval and confidentiality.Liaison and Registration:Coordinate and liaise with external legal counsels, government departments (Sub-Registrar's Office, Land Survey Office), and banks for document execution, registration, and sanctioning processes.Handle the complete process of document registration, stamp duty calculation, and payment formalities.Manage correspondence and documentation required for litigation, if any, concerning land disputes.Compliance and Reporting:Maintain up-to-date knowledge of changes in State/Central Land Laws, Stamp Duty Acts, and Registration Acts.Prepare detailed legal opinions, risk assessment reports, and status updates on land acquisition and documentation progress for management review.

Post - Senior Executive (Purchase) Location - FaridabadKey Responsibility Areas of Senior Executive (Purchase)1. Vendor Sourcing, Development & NegotiationsVendor Identification: Research and identify potential suppliers to meetorganizational requirements.Relationship Management: Develop and maintain strong relationships withvendors to ensure reliability and quality.Negotiation: Negotiate favourable terms, pricing, and contracts to achieve costsavings and value.2. Timely Procurement of Raw Materials & ComponentsProcurement Planning: Coordinate with production and inventory teams toforecast material needs.Order Management: Place and track orders to ensure timely delivery, preventingproduction delays.3. Cost Reduction through Strategic Purchasing & Supplier ManagementCost Analysis: Analyse spending patterns to identify opportunities for costreduction.Strategic Sourcing: Implement sourcing strategies that balance cost, quality, andrisk.Performance Evaluation: Regularly assess supplier performance to ensurecompliance with contractual obligations and quality standards.4. Inventory Management & Process OptimizationInventory Control: Maintain optimal inventory levels to support production whileminimizing holding costs.Process Improvement: Streamline procurement processes to enhance efficiencyand reduce cycle times.5. Purchase Orders, Documentation & Supplier PaymentsOrder Accuracy: Ensure purchase orders are accurate and reflect agreed terms.Record Keeping: Maintain comprehensive records of purchases, contracts, andcommunications.Payment Coordination: Work with finance to ensure timely and accurate paymentto suppliers, maintaining positive relationships.Interested candidate can contact us on 8851627720 or email at- srexpertservices@gmail.com

Job Opening : Admin Executive - Hospital AdministrationCompany Name: GSP LifecareLocation: MahobaPosition: Admin ExecutiveJob Summary:GSP Lifecare is seeking an organized and responsible Admin Executive to support hospital administrative operations, patient coordination, and daily management activities.Qualification:MBA in Hospital Management preferredPost Graduation / GraduationBachelor in Hospital Management preferredExperience:Freshers and experienced candidates can applyKey Responsibilities:Manage day-to-day hospital administrative activitiesCoordinate with different departments for smooth operationsHandle patient-related coordination and support activitiesMaintain administrative records and documentationAssist in admission, discharge, and patient service processesSupport hospital management in operational activitiesEnsure excellent patient experience and service qualityRequired Skills:Good computer knowledge (MS Office, hospital software)Strong communication skillsPatient handling and coordination skillsAbility to manage multiple tasks efficientlyPreferred Candidate:Female candidates will be preferred

Job description for Admin- Managing office supplies stock and placing orders.-Preparing regular financial and administrative reports.-Administration of company databases.-Maintain a company calendar and schedule appointments.-Experience with office management software like MS Office.-Excellent written and verbal communication skills.-Attention to detail.

Job Title Import ExecutiveLocation: MumbaiExperience: 2+ years of import operations/documentation experienceRoles & ResponsibilitiesCoordinate with Freight Forwarders and CHAManage import documentation and customs clearanceCoordinate bank remittances (TT/LC)Ensure import compliance and maintain recordsQualification & SkillsBachelor's DegreeKnowledge of customs clearance and CHA coordinationGood English, MS Excel, and MS Word skill

Essential Duties and Responsibilities: Responsible for pre & post documentation which includes preparing Export Invoice, Packing List,BL Draft, other related documents, if any. Generating Insurance Certificates thru online portal and keeping track that sufficient Insuredamount balance in maintained. Knowledge of handling hazardous cargo which includes understanding of various Haz Class,Packing Groups and preparing Dangerous Goods Declaration (DGD). Candidate will be responsible for all Communication and Co-ordination with Factory, CHA,Forwarding Agent, Transporter, Shipping Lines & Customers. Negotiating Air or Sea freight with forwarders, shipping line or CHA. Checking and approving SB Checklists /BOE Checklist/ AWB Draft / BL Draft, etc. Co-ordinating with freight forwarders for flight / vessel booking. Arranging courier shipments thru DHL / FedEx. Knowledge of Letter of Credit (LC) Shipments. Ensuring regular review and understanding requirements of SCOMET and Narcotics for everyshipment. Resolving queries from export customers promptly and efficiently. Arranging transport for FCL shipments, factory stuffing. Applying for Preferential & Non-preferential COOs online. Ability to handle multiple shipments at a time efficiently. Sending final shipment documents to customers and keeping track of cargo till it is delivered toclient. Maintaining accurate records for all export shipments, including up-to-date status of EGM andRODTEP benefit. Knowledge of RODTEP Scrip generation and other DGFT / ICEGATE applications. Arranging relevant packing considering nature of shipments, especially for dangerous goods. Ensure compliance with import / export regulations, including HS codes, tariffs, and taxes. Maintain accurate records and reports, including import data and compliance documents. Collaborate with internal teams, such as logistics, finance, and procurement, to ensurealignment and efficiency. Stay updated on changes in import / export regulations and company policies.Note : Proficiency in MS Office. Good communication skills and the ability to work as part of a team