Office Executive Graduate Jobs in Mumbai

Job Responsibilities: Manage daily Head Office administration operations efficiently. Oversee office infrastructure, housekeeping, pantry services, stationery, and overall facilities. Monitor maintenance activities, including repairs, AMC services, and facility upkeep. Liaise with internal departments to provide timely administrative support. Act as the single point of contact for all facility-related coordination and escalations at the Head Office. Coordinate with vendors and service providers for office maintenance, repairs, and service contracts. Maintain updated vendor records, agreements, invoices, and related documentation (physical & digital). Manage courier, dispatch, and inward/outward documentation, including sensitive and confidential pharma-related documents. Maintain administrative files including important documents, agreements, registers and office documentation systematically. Support the management in organizing internal meetings, reviews, training programs, festivals, and corporate events. Coordinate travel arrangements including car bookings, hotel reservations, and logistics for tours and travel. Prepare and maintain weekly, monthly, and quarterly administrative MIS reports. Track daily Xerox usage, stationery consumption, and other office consumables. Assist in maintaining legal records, agreements including premises leave and licenses and statutory compliance documents. Ensure timely renewal of contracts, licenses, and regulatory documents. Ensure adherence to company policies, administrative SOPs, and compliance guidelines.Candidate Requirements: Bachelors Degree Candidate should be a resident of Mumbai. Mini 5 years of experience in administration or office coordination preferably in pharmaceutical corporate HO. Good communication and interpersonal skills Basic knowledge of MS Office (Word, Excel, Email) Well-organized, proactive, and capable of handling confidential information

We are seeking a Front Office Executive based in Mumbai to serve as the first point of contact for our clients and visitors. The ideal candidate will have 1 to 3 years of experience in a related role and a graduate degree, with a preference for female applicants.Key Responsibilities:- **Greeting Visitors:** Welcome clients and guests with a friendly and professional demeanor, ensuring a positive first impression.- **Handling Calls:** Answer and direct phone calls promptly, taking messages when necessary, and providing relevant information to inquiries.- **Scheduling Appointments:** Manage appointment calendars for executives by scheduling meetings and ensuring all necessary arrangements are made in advance.- **Managing Office Supplies:** Monitor and maintain office supplies, placing orders as needed to ensure the front office runs smoothly.- **Assisting with Administrative Tasks:** Support other departments with administrative tasks, including filing, data entry, and document preparation when required.Required Skills and Expectations:The ideal candidate should have strong communication skills, with the ability to interact effectively with diverse personalities. Organizational skills are essential for managing multiple tasks efficiently. Proficiency in office software such as MS Office is preferred, along with a professional attitude and appearance. The candidate must be detail-oriented and capable of maintaining confidentiality in sensitive situations. A proactive approach to problem-solving and a desire to contribute positively to the office environment are highly valued.

We are looking for a Human Resource Executive based in Ghatkopar West to help manage our HR functions and support the company's growth. The ideal candidate will play a key role in various HR processes and contribute positively to our work environment.**Key Responsibilities:**- **Recruitment and Onboarding:** Assist in attracting, interviewing, and hiring new employees. Ensure a smooth onboarding process for new hires to help them integrate into the company.- **Employee Relations:** Act as a point of contact for employees regarding any HR-related queries or issues. Foster a positive work environment by promoting open communication.- **Performance Management:** Support the performance appraisal process by helping managers set goals and evaluate employee performance, ensuring alignment with the companys objectives.- **Training and Development:** Identify training needs within the organization and coordinate programs to enhance employee skills and knowledge.- **Payroll and Benefits Administration:** Assist in managing payroll processes and employee benefits inquiries, ensuring accuracy and timely processing.- **Compliance and Record Keeping:** Ensure all HR policies and practices comply with local labor laws. Maintain employee records accurately and confidentially.**Required Skills and Expectations:**Candidates should have a degree in B.A, B.B.A, or B.Com and possess 1 to 5 years of experience in HR roles. Strong communication and interpersonal skills are essential to effectively interact with employees at all levels. Proficiency in HR software and Microsoft Office is expected. The ideal candidate should be organized, detail-oriented, and capable of handling multiple tasks in a fast-paced environment. A proactive attitude and a commitment to continuous improvement in HR practices will be highly valued.

Undertaking Audit Upto Finalisation, from GST, TDS, Income Tax and Company Law Perspective. She must be Having Knowledge of Tally, Basic and Advance Excel, GST Etc

We are hiring for a Leading Gems & Jewelers company in Charni Road - (Mumbai) for a ''Front Office / Receptionist''Min 2 yrs expCtc - upto 4lpa ( negotiable for the right candidate )Good experience in Handling front desk, calls, appointments, records, guest hospitality etcFemales onlyExcellent communication skills

Designation :- Back Office Executive/Admin ExecutiveLocation :- Kurla-West, Mumbai, Near Kohinoor City MallNo. of Opening :- 3Salary :- 12000-15000 per monthInterested Candidate may call directly to HR 9820566444Requirement :- Age :- 18+ to 25Experience :- 6 month to 1 year or moreCompany Details :-Industry :- PharmaceuticalName :- Mitoch Pharma Pvt. Ltd.Website :- https://mitochpharma.com/Job Description :-1. Handle data entry and maintain accurate records.2. Manage documentation and daily administrative tasks.3. Coordinate with internal teams for smooth operations.4. Support backend processes like billing, reports, and follow-ups.5. Require good typing skills, MS Office knowledge, and attention to detail

As an Admin Executive, you will be responsible for various administrative tasks to ensure the smooth operation of the office. This includes handling clerical work such as filing, organizing documents, and maintaining records. You will also be tasked with managing office supplies, scheduling appointments, and coordinating with other departments.Key responsibilities include handling store dispatch, assisting with accounting tasks, and providing general administrative support to the team. This role requires attention to detail, strong organizational skills, and the ability to multitask effectively. You will need to have a good understanding of administrative processes and be proficient in using office software and tools.The ideal candidate for this role will have a minimum of 1-2 years of experience in a similar position, hold a graduate degree, and possess excellent communication skills. As this is a full-time position that requires working from the office, candidates should be based in or willing to relocate to Vikhroli West, Mumbai. Please note that this position is open to male candidates only.

Office executive for our office at Andheri west, Link Road Near Lower Oshiwara metro Station. Candidate should be Graduate from any Stream and shall be good at Speaking and typing English. Must know Computer Operating

We are looking for a proactive and detail-oriented Sales Coordinator to support our sales team in achieving targets, managing client communication, and ensuring smooth day-to-day operations. The ideal candidate will coordinate between internal departments and clients, handle documentation, and assist in sales reporting and order processing.

Daily Invoicing and dispatching, bills filing

Position: Executive Assistant / Personal Assistant Reporting to: COO/CEO Brief: We are seeking an experienced and highly organized Executive Assistant (EA) or Personal Assistant (PA) to provide comprehensive administrative support to senior executives and ensure smooth office operations. The ideal candidate will have exceptional organizational, communication, and multitasking skills, along with the ability to handle sensitive information with discretion and professionalism. Key Responsibilities: - Calendar and Scheduling: Efficiently manage calendars, coordinate schedules, and arrange appointments for executives. - Travel Arrangements: Organize and book travel including flights, hotels, transportation, and related logistics. - Correspondence Management: Screen, manage, and respond to emails, phone calls, and other correspondence, ensuring timely and appropriate follow-up. - File and Record Management: Maintain both digital and physical filing systems, ensuring records are organized and accessible. - Cross-functional Team Coordination: Collaborate with multiple departments to ensure project deadlines and tasks are met effectively Qualification & Skills: - Meeting and Event Coordination: Schedule, prepare, and coordinate meetings, events, and conferences, ensuring all logistical aspects are managed smoothly. - Communication and Teamwork: Facilitate effective communication within teams and departments, ensuring the timely execution of tasks. - Office Activities Coordination: Streamline various office activities to improve efficiency and productivity. - Office Supplies Management: Order and maintain office supplies, ensuring availability and minimizing shortages. - Collaboration with Accounting & Finance: Coordinate with finance and accounting teams for expense tracking, invoicing, and budgeting. - Proven experience as an Executive Assistant, Personal Assistant, or in a similar role. - Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). - Excellent organizational and time management skills, with the ability to prioritize tasks efficiently. - Familiarity with office technologies and tools (e.g., e-calendars, copy machines, office management software). - Outstanding verbal and written communication skills. - High level of discretion and ability to handle confidential information. - High school diploma required; PA diploma or certification is a plus. Additional Skills (Preferred): - Problem-solving abilities and resourcefulness. - Strong attention to detail and the ability to manage multiple tasks simultaneously. - Proactive attitude with the ability to work independently.

THE SAHIL HOTELJob Title: Front Office AssociateJob Summary: Represents the hotel to the guest throughout all stages of the guests stay by workingwith all hotel personnel to ensure every guest experiences superior customer care. Responsibilitiesinclude registering guests, assigning rooms, accommodating special requests, and ensuring the guestshave a pleasant stay and smooth checkout.Job Duties:Maintains an inventory of vacancies, reservations and room assignments.Possesses a working knowledge of the reservations department. Takes same day reservationsand future reservations when necessary. Knows cancellation procedures.Knows room locations, types of rooms available, and room rates.Registers arriving guests and assigns rooms.Coordinates room status updates with the housekeeping department by notifying housekeepingof all check-outs, late check-outs, early check-ins, special requests, and part-day rooms.Coordinates guest room maintenance work with the engineering and maintenance division.Uses persuasive selling techniques to sell rooms and to promote other services of the hotel.Knows daily activities and meetings taking place in the hotel.Reports any unusual occurrences or requests to the manager or assistant manager.Manages and resolves all guest complaints in a professional and courteous manner.Processes guest check-outs and handles monetary transactions.Maintains customers privacy.Maintains a high level of professional appearance and demeanor.Performs other duties as assigned.Qualifications:High school diploma or equivalent.Previous hotel-related experience preferred.Ability to communicate with public, hotel staff, and management in a professional manner.Knowledge of surrounding areas and local events.Ability to understand and adhere to proper credit, check cashing, and cash handling policies andprocedures. Able to properly secure guest information.Ability to learn safety, emergency, and accident prevention policies and procedures.Skilled in the use of front office equipment.Knowledge of proper telephone etiquette.Ability to work a flexible schedule, including weekends and holidays.

Requirements and Expectations for Team Leaders (TL) at Scanning CentersDaily Responsibilities1. Punctuality & Attendance Report on time to your assigned Scanning Center. Accurately complete the daily attendance link, including in and out times this will be used for time tracking and payroll. Wear formal attire daily to maintain a professional environment.2. Collaboration & Professional Relationships Engage daily with the College Scanning Center Officer to build and maintain a strong professional relationship. Foster a positive rapport to facilitate support for:o CCTV installationo Manpower arrangementso Allocation of physical space and other logistics3. Manpower & Discipline Management Recruit and manage a minimum of 25 operators per center for the upcoming project.o Collect complete profiles: Contact details, Age Verification (must be 18+), and Bank Details of each operator. Monitor operator attendance and ensure adherence to workplace discipline. Maintain accurate, audit-ready documentation in both soft and hard copies, including:o Aadhar Cardo PAN Cardo Educational Qualificationso Updated Resume Ensure records are compliant with MSBTE or other project-specific standards.______________Problem Solving & Initiative4. Hardware & Software Knowledge Possess basic troubleshooting skills to address minor hardware/software issues at the center.5. Purchases & Procurement Take initiative in procuring essential items such as:o Chairso Tableso Stationery Visit local markets to compare prices and collect itemized bills for all purchases. Identify and document contact information for local vendors supplying DG (Diesel Generator) Backup:o Collect 45 quotations to ensure cost-effectiveness and compliance.6. Information Accuracy & Responsiveness Stay alert to updates and communications. Respond promptly and accurately to messages to ensure seamless operations and prevent miscommunication.______________Backup Planning & Travel Requirements7. Backup Training Train at least two team member to independently manage the center in your absence.8. Flexibility & Multiple Projects Be willing to travel out of station when required for project needs. Capably manage multiple projects and prioritize tasks to meet deadlines without compromising on quality.______________Work Schedule & Leave Policy Working hours during project execution: 7:00 AM to 9:00 PM. TLs must be on time daily at the center late arrivals may result in non-payment for the day. Leave requests must be submitted via official email at least 10 days in advance.

Job Description: Therapy Development Executive CardiologyCardiovascular Therapy Development to drive the adoption and growth of advanced catheter ablation therapies for Atrial Fibrillation and Ischemic VTs within the healthcare setting. This pivotal role combines clinical expertise, strategic planning, and business development to expand access to innovative patient solutions.This position requires a blend of in-depth clinical understanding, strategic foresight, and strong relationship-building capabilities to educate healthcare professionals, develop impactful educational programs, and foster collaborations with key opinion leaders (KOLs) to advance therapy adoption.Key ResponsibilitiesClinical Expertise & EducationPossess and maintain in-depth knowledge of the specified cardiovascular therapy, including its mechanism of action, clinical data, and safety profiles.Develop and deliver comprehensive educational programs and presentations for healthcare professionals to support informed prescribing and utilization decisions.Stay abreast of market trends, competitor activities, and evolving treatment guidelines within the cardiovascular space.Ensure strict compliance with all healthcare regulations and industry standards.Provide expert support and guidance to therapy staff.Implement continuous improvement initiatives to optimize therapy practices.Strategic Planning & Business DevelopmentIdentify and thoroughly analyze market opportunities and trends to inform strategic initiatives.Develop and execute strategies to maximize therapy adoption and market share.Cultivate strong relationships with Key Opinion Leaders (KOLs) and engage them in clinical education initiatives.Internal Collaboration & SupportCollaborate effectively with sales, marketing, and other internal teams to ensure strategic alignment and support successful product launches.Ensure compliance with all healthcare regulations and standards.Provide support for internal and external business reviews.Customer Engagement & Relationship ManagementSupport customer engagement strategies in close collaboration with the marketing team.Coordinate and deliver key symposia and educational events for healthcare professionals.Build and maintain strong, lasting relationships with healthcare professionals.Essential/Preferred Skills and QualificationsClinical and/or sales/marketing experience: Typically requires 2-3 years of experience in the cardiovascular treatment space.Strong communication and presentation skills: Ability to explain complex medical and technical topics clearly and effectively to diverse audiences.Excellent interpersonal and relationship-building skills: Proven ability to establish rapport and build trust with healthcare professionals and KOLs.Strategic thinking and analytical skills: Ability to identify market opportunities, analyze data, and develop effective strategies.Understanding of the healthcare landscape and regulatory requirements: Familiarity with the specific therapy area and related regulations is crucial.Proficiency in Microsoft Office Suite and other relevant software: For presentations, data analysis, and communication.Additional Desirable SkillsExperience in developing and delivering training programs.Knowledge of market research and competitive analysis.Experience in developing and executing marketing campaigns.Experience in managing budgets and resources.