Personal Assistant Graduate Jobs in Goa

We are looking for a Male Personal Assistant to the Director who will play a crucial role in supporting the Director in managing their time, priorities, and activities.1. Project Coordination and ExecutionProject Management: Assist in overseeing key design projects, ensuring deadlines and milestones are met, and coordinating with relevant vendors and artisans.Workflow Management: Help track design project timelines, ensuring all tasks are completed on schedule and that the Director is kept informed of progress.Design Team Liaison: Serve as a point of contact between the Director and the design team, ensuring communication flows smoothly and efficiently, and facilitating the exchange of ideas and updates.2. Stakeholder ManagementClient and Partner Communication: Help maintain professional relationships with external clients, vendors, or collaborators by scheduling meetings, handling inquiries, and ensuring follow-ups are made.Confidentiality: Handle sensitive information with discretion, maintaining confidentiality in all communications and documents.3. Financial and Budgetary SupportBudget Assistance: Assist the Director with managing design-related budgets, processing invoices, tracking expenses, and ensuring that costs are kept within the designated limits.Vendor Management: Coordinate with external vendors or suppliers involved in design projects, ensuring timely delivery of services and products.4. Strategic Planning SupportResearch & Data Collection: Conduct research on industry trends, competitors, design innovations, or potential partnerships to help inform the Directors strategic decisions.5. Confidential and High-Level SupportProblem-Solving: Assist the Director in solving operational or logistical challenges as they arise, helping to keep the design operations running smoothly.Key Skills and Qualities:Operations Management: Strong operational skills to supervise site work related to interior designing (carpentry, electrical, plumbing, painting etc).Relationship Management: Ability to manage vendors and artisans tactically to ensure timely and smooth project completion.Organization and Time Management: Exceptional organizational and time-management skills to balance multiple priorities and meet deadlines.Communication: Strong verbal and written communication skills, with the ability to interact with diverse stakeholders professionally.Discretion and Confidentiality: Ability to maintain discretion when dealing with confidential or sensitive information.Attention to Detail: High attention to detail.Tech-Savviness: Proficiency in productivity tools like Microsoft Office, Google Suite.Qualification & Experience LevelGraduate with 2 to 10 years of experience working in operational/ personal assistant roles.The role of the Personal Assistant to the Director is integral to the smooth functioning of the Directors office and the success of Unornamented.

Managing correspondence: Answering phone calls and emails, taking messages, and drafting correspondenceScheduling meetings: Managing calendars and ensuring the CEO is in the right place at the right timePreparing reports: Compiling information and completing complex reportsAnalysis to assist the CEO in decision-making processesHandling requests: Ensuring that all inquiries and requests are handled appropriatelyOther tasks: Running errands, coordinating events and speaking engagements, and helping with daily time management

Responsibilities: Greeting Visitors, screening telephone calls, taking messages and responding to queries Managing the senior managements personal and business diaries Arranging domestic flights, transportation, and accommodation Coordinating meetings, conference calls, and interviews Keeping a track of all the meetings, conferences, etc of the senior management Preparing for board meetings, which includes drafting agendas, gathering and printing all necessary documents, and organizing refreshments Co-ordinating with the HR Team for organizing staff appreciation functions and other company events Assisting in setting up repairs/maintenance appointments for office equipment Reviewing and ordering office supplies Any other task assigned by the managementCandidate Skills: Graduate in any discipline Minimum 4-5 years work experience as an Executive Assistant, Personal Assistant or similar role Preferred a female candidate residing in Goa Self-motivated and should have the ability to multitask Good time management skills and organization skills Should have a pleasing personality with good communication skillsWe Offer: A full-time position in our organization Ample scope for personal and professional growth

Tally accounting, Data entry to trial balance, MS office, secretarial work . Telemarketing an added advantage.