Project Coordinator Job Vacancies in Karnataka

Job Summary:The Admin Operations Manager is responsible for overseeing and coordinating all administrative and operational functions within the organization. This role ensures smooth day-to-day operations, effective resource utilization, adherence to company policies, and a safe and efficient work environment. The Admin Operations Manager acts as the central link between management, staff, and external vendors to ensure business continuity and operational excellence.Key Responsibilities: 1. Administrative ManagementSupervise all administrative activities including office management, logistics, and facility operations.Develop, implement, and monitor Standard Operating Procedures (SOPs) to improve efficiency and consistency.Maintain accurate records of office assets, inventory, and documentation.Oversee procurement of office supplies, equipment, and vendor contracts.Ensure compliance with statutory, health, and safety regulations. 2. Operational OversightPlan and manage daily operations to ensure seamless workflow across departments.Identify process gaps and recommend operational improvements to enhance productivity.Coordinate with internal teams to ensure alignment between administrative and business goals.Monitor and evaluate performance metrics, generating periodic operational and financial reports.Oversee maintenance, housekeeping, and facility management services. 3. People & Vendor ManagementLead and supervise administrative and support staff to ensure efficiency and professionalism.Conduct training, performance evaluations, and team development activities.Manage vendor relationships negotiate contracts, ensure service quality, and control costs.Foster a positive work culture focused on collaboration, accountability, and high performance. 4. Budgeting & Cost ControlPrepare and manage annual operational and administrative budgets.Track expenditures and identify cost-saving opportunities without compromising quality.Support finance teams in audits, expense reporting, and budget analysis. 5. Communication & CoordinationAct as a liaison between management, employees, and external agencies.Ensure smooth communication flow across departments and timely issue resolution.Prepare reports, presentations, and administrative updates for senior management.Qualifications and Requirements:Bachelors degree in Business Administration, Management, or a related field.MBA or equivalent qualification preferred.06 years of experience in administration or operations, including managerial experience.Strong knowledge of office management, procurement, and vendor coordination.Proficiency in MS Office (Excel, Word, PowerPoint) and ERP or administrative management systems.Excellent leadership, communication, and organizational skills.Ability to multitask and manage time effectively under pressure.Knowledge of compliance, safety, and statutory regulations.Key Skills:Leadership and team managementStrategic planning and executionProcess improvement and operational efficiencyBudgeting and cost controlVendor and facilities managementCommunication and problem-solvingAnalytical thinking and reportingPerformance Indicators:Operational efficiency and process improvement metricsBudget adherence and cost control effectivenessStaff performance and retention ratesCompliance and audit scoresTimeliness and accuracy of reporting

Experience: Minimum 2 years in project estimation, preferably in the interior design or construction field.Working days:6daysWork form OfficeInterview Mode: Face to Face.Key Responsibilities1. Client Estimation:o Prepare detailed and accurate cost estimates for new client projects based on initial requirements and scope.2. Design Phase Estimation:o Collaborate with the design team to create comprehensive estimates after design finalization.3. Execution Phase Estimation:o Develop and finalize project estimates after execution, incorporating all material and labour costs.4. Site Measurements:o Conduct final site measurements to ensure accuracy in estimation and billing.5. Billing Coordination:o Prepare and verify the final project estimate for billing purposes.o Submit finalized bills to the accounts team for processing.Skills and Qualifications Education: Bachelor's degree/diploma in Interior Design, Civil Engineering, or related field preferred. Experience: Minimum 2 years in estimation or a similar role in the interior design or construction industry. Technical Skills: Proficiency in estimation tools, MS Excel, and familiarity with interior design materials and costs. Attention to Detail: High level of accuracy in preparing estimates and bills. Communication Skills: Strong ability to coordinate with designers, project managers, and the accounts team. Problem-Solving: Analytical skills to address estimation discrepancies and resolve issues efficiently.Other Requirements Willingness to visit project sites for measurements as required.Ability to work within tight deadlines and handle multiple projects simultaneously. Strong organizational skills and ability to document and track estimates effectively.