Core ResponsibilitiesA Back Office Assistant's duties are primarily centered around Documentation and Data Integrity.1. Data Management & EntryDatabase Maintenance: Updating CRM or ERP systems (like Salesforce, SAP, or Tally) with new client info, sales figures, or project updates.Accuracy Audits: Reviewing data for errors or non-conformitiesone wrong digit in an invoice or contract can lead to major legal or financial issues.Digital Archiving: Transitioning physical documents to searchable cloud-based folders (OneDrive, Google Drive, or SharePoint).2. Transaction & Process SupportInvoice Processing: Preparing and verifying purchase orders, invoices, and expense reports.Contract Administration: Coordinating the signing and filing of legal agreements, NDAs, and vendor contracts.Onboarding Support: Managing the paperwork trail for new employees or new clients to ensure compliance with company standards.3. Reporting & AnalysisStandardized Reports: Generating daily, weekly, or monthly performance reports for management.Meeting Preparation: Organizing data into clear PowerPoint presentations or Excel dashboards for executive review.4. Logistics & Supply CoordinationVendor Liaison: Communicating with suppliers to track orders or resolve billing discrepancies.Inventory Tracking: Managing office assets or project-specific materials (essential in industries like Solar or Mining).