Office Executive Female Graduate Jobs in Nashik

Job Description: Office Admin Executive (Immediate joiners preferred)Location: Nashik, MaharashtraCompany: Hyper Stealth Technologies Pvt. Ltd.Experience: 2-3 YearsEmployment Type: Full-TimeRole OverviewWe are looking for a smart and organized Office Admin Executive to manage day-to-day administrative operations at our Nashik office.Key ResponsibilitiesManage daily office operations and administrationHandle vendor coordination (housekeeping, pantry, maintenance, etc.)Maintain office records, files, and documentationManage courier, dispatch, and inventory of office suppliesCoordinate with internal teams for smooth workflowAssist in travel arrangements and meeting coordinationHandle basic billing, invoices, and expense trackingEnsure office discipline, cleanliness, and complianceSupport HR/admin tasks as requiredRequired SkillsGood communication skills (English & Hindi)Basic knowledge of MS Office (Excel, Word, Email, PPT)Strong organizational and multitasking abilityProfessional attitude and presentable personalityAbility to work independentlyEligibility CriteriaGraduate in any discipline2-3 years of experience in office administration / back-office roleCandidates based in Nashik only request to apply.

Maintain office ettikettes, handling and reporting of marketing team, follow up of clients about incomplete things, and maintain clients records and data in computer as well as manual also.

We have vacant of 02 Back Office Executive Jobs in Nashik, for Freshers Educational Qualification : Professional Degree, B.A, B.Com, M.B.A/PGDM Skill Computer Operations,Back Office Processing,Back End Processing,MS Office Word,Coordination Skills,Data Entry,Typing Skills etc.

Welcome guests during check-in and giving a fond farewell to guest while checkout. Maintain all guest folios in the manner instructed and type out necessary guest likes and dislikes to the appropriate fields on the profile. Co-ordinate with housekeeping for clearing of rooms.

We pride ourselves on being a boutique online learning academy for kids of all age groups. We are a startup and we are still in the development phase.1. Managing communication between teachers and parents2. Converting leads to sales3. Working on customer service

Computer operating, telecalling, data entry, office coordinator knowledge

Core ResponsibilitiesThe duties of an Office Executive are diverse, ranging from front-desk hospitality to back-end logistics.1. Administrative CoordinationCalendar Management: Scheduling meetings, appointments, and travel arrangements for senior staff.Document Control: Drafting reports, preparing PowerPoint presentations, and maintaining physical and digital filing systems.Database Management: Entering and updating company records, ensuring high data accuracy and confidentiality.2. Office & Facility OperationsInventory Management: Monitoring office supplies, stationery, and pantry stock; placing orders before items run out.Vendor Management: Coordinating with service providers (cleaners, internet ISPs, maintenance) to ensure the facility is functional.Equipment Maintenance: Ensuring printers, coffee machines, and AV systems are serviced and working correctly.3. Communication & HospitalityFirst Point of Contact: Greeting visitors and clients, managing the reception area, and answering/routing incoming calls.Mail & Logistics: Handling incoming/outgoing mail, couriers, and deliveries.Event Planning: Organizing internal team meetings, office parties, or client lunches, including catering and room setup.4. Financial & HR SupportBookkeeping: Managing petty cash, processing basic invoices, and tracking office expenses.HR Assistance: Supporting employee onboarding (preparing desks/IDs) and maintaining attendance or leave records.

Here's a detailed job description for a Back Office Executive, tailored for businesses in Nashik, Maharashtra, India. This role is essential for ensuring smooth administrative and operational workflows.Back Office Executive Job DescriptionJob Title: Back Office Executive / Operations Executive / Administrative Support Executive / Data Processing ExecutiveDepartment: Operations / Administration / Sales Support / Finance Support / Customer Service SupportReports To: Office Manager / Department Head / Team LeaderLocation: Nashik, Maharashtra, India (This is primarily an office-based role, with minimal direct client interaction).Job Summary:We are seeking a diligent, organized, and detail-oriented Back Office Executive to provide essential administrative and operational support to various departments at our Nashik office. The ideal candidate will be responsible for managing data, processing documents, maintaining records, and ensuring the smooth flow of information and processes behind the scenes. This role is crucial for operational efficiency, data integrity, and supporting frontline teams.Key Responsibilities:Data Entry & Management:Accurately enter, update, and maintain data in company databases, spreadsheets, and software systems.Verify the accuracy and completeness of data, identifying and correcting discrepancies.Organize, store, and retrieve digital and physical documents efficiently.Documentation & Record Keeping:Manage and maintain comprehensive records, files, and reports related to operations, sales, finance, or customer service.Prepare and process various documents, forms, and correspondence as required.Ensure all documentation adheres to company policies and regulatory requirements.Process Support & Coordination:Assist in processing orders, applications, or requests by coordinating with relevant internal teams (e.g., Sales, Finance, Logistics).Follow up on pending tasks and ensure timely completion of operational processes.Provide support to frontline teams (e.g., sales, customer service) by handling their back-end administrative tasks.Report Generation:Generate standard and ad-hoc reports from systems based on data maintained, as requested by managers.Assist in compiling data for presentations or analytical purposes.Communication & Correspondence:Handle internal communication related to operational processes via email, phone, or internal messaging systems.May assist in drafting basic external correspondence or communication with vendors/partners under supervision.Basic Troubleshooting & Support:Address basic queries from internal departments regarding data or processes.Report system errors or technical issues to the IT department promptly.

Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)Greet and welcome guestsAnswer questions and address complaintsAnswer all incoming calls and redirect them or keep messagesReceive letters, packages etc. and distribute themPrepare outgoing mail by drafting correspondence, securing parcels etc.Check, sort and forward emailsMonitor office supplies and place orders when necessaryKeep updated records and filesMonitor office expenses and costs