Office Administrator Job Vacancies in Kapurthala

Greet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer, screen and forward incoming phone callsEnsure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)Provide basic and accurate information in-person and via phone/emailReceive, sort and distribute daily mail/deliveriesMaintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)Order front office supplies and keep an inventory of stockUpdate calendars and schedule meetings

Responsibilities:Greet clients as soon as they arrive and connect them with the appropriate partyAnswer the phone in a timely manner and direct calls to the correct officesCreate and manage both digital and hardcopy filing systems for all partnersMake travel arrangements and schedule meetings based on all partners' itinerariesDeal with bookings by phone, e-mail, letter, fax or face-to-faceComplete procedures when Guests arrive and leavePrepare bills and take paymentsTake and pass on messages to Guests

Required office Administrator having knowledge of computer should committed for long term job intrested candidate may send resume whatsapp. office at Sahota Complex near Bus stand garha road opposite hotel residency jalandhar

Job Description: Admin AssociateCompany: XLNC Exotic Inc.Location: Jalandhar (Hybrid Role)Salary: 20,000 - 30,000 per monthAbout the Role:XLNC Exotic Inc. is seeking a proactive and detail-oriented Admin Associate to join our team in Jalandhar. This hybrid role offers the flexibility of working both in-office and remotely. The Admin Associate will play a critical role in ensuring the smooth functioning of our operations by providing comprehensive administrative support and contributing to organizational efficiency.Key Responsibilities:1. Administrative Supporto Manage day-to-day administrative tasks, including data entry, record-keeping, and documentation.o Handle correspondence, emails, and phone calls professionally and promptly.o Schedule meetings, appointments, and coordinate travel arrangements as required.2. Operations Coordinationo Assist in maintaining office supplies, inventory, and equipment.o Coordinate with internal teams and vendors to streamline operations.o Ensure adherence to company policies and procedures.3. Record Managemento Maintain accurate and organized records, including invoices, reports, and contracts.o Prepare and distribute periodic reports and updates to management.4. Support to HR and Finance Teamso Assist in onboarding new employees by managing documentation and induction schedules.o Support finance functions by handling petty cash, expense reports, and basic bookkeeping.5. Other Responsibilitieso Identify areas for process improvement and implement solutions.o Assist in planning and executing company events and activities.________________________________________Requirements: Education: Graduate in any discipline (bachelors degree preferred). Experience: 1-3 years in an administrative or operations role. Skills:o Proficiency in MS Office (Word, Excel, PowerPoint).o Strong organizational and multitasking abilities.o Excellent verbal and written communication skills.o Ability to work independently an

Attending Phone Calls, Maintain Attendance and Leave Records. Emailing and Client Co-ordination. Filing and Paperwork.