Back Office Manager Job Vacancies in Surat

We have vacant of 4 Back Office Officer Jobs in Surat Experience Required : 1 Year Educational Qualification : Higher Secondary, Other Bachelor Degree Skill Computer Operations, Back Office Executive etc.

Administrative Support: Provide administrative support to various departments, including sales,finance, and management. Assist in organizing and scheduling appointments, meetings, and events. Manage and maintain physical and electronic files, records, anddocuments.Data Entry and Documentation: Accurately enter and update data in our database and records. Prepare and maintain reports, spreadsheets, and other documents asneeded. Assist in preparing sales contracts, invoices, and purchase orders.Communication and Correspondence: Respond to emails, phone calls, and inquiries from customers, suppliers,and internal team members. Draft and proofread business correspondence, reports, and documents.Inventory Management: Assist in monitoring and managing inventory levels, including trackingstock and restocking products as needed. Coordinate with the showroom team for inventory-related tasks.Customer Support: Provide exceptional customer support by addressing customer inquiriesand concerns professionally and promptly. Assist in processing customer orders and coordinating deliveries.Record Keeping and Reporting: Maintain accurate and organized records of financial transactions,expenses, and accounts. Generate reports and summaries for management as requested.

Serve as the point person for office manager duties including:MaintenanceMailingSuppliesEquipmentBillsErrandsShoppingSchedule meetings and appointmentsOrganize the office layout and order stationery and equipmentMaintain the office condition and arrange necessary repairsPartner with HR to update and maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentEnsure that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers and office leaseManage office G&A budget, ensure accurate and timely reportingProvide general support to visitorsAssist in the onboarding process for new hiresAddress employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)Liaise with facility management vendors, including cleaning, catering and security servicesPlan in-house or off-site activities, like parties, celebrations and conferences

Key responsibilities as an HR Admin ExecutiveHandling day-to-day HR & Admin-related inquiries/queries.Coordination for interviews with candidates, universities, institutes for the meeting, clarifying interview processes, regular updates, etc.Ensure smooth running of all administrative functions in the office on daily basis and prioritize important tasks.Assist management & staff for the routine tasks.Handling social media posting & engagements - once in a whileVisiting vendors for hardware, software supportMaintenance & upkeep of the office premises.Create and update records and databases with personnel, financial and other dataOverseeing the maintenance of office facilities, and equipment by close coordination with brand service centers, vendors etc.Maintaining inventory of hardware, utilities, office supplies, etc. track stock and re-order when necessarySubmit timely reports and prepare presentations/proposals as assignedRequirements for an HR Admin ExecutiveCandidate should have good communication skills, presentable, this role also has 50% admin hence candidate should have experience in both HR & Admin, MALE preferred, considering it requires a commute once in a whileExceptionally well organized, structured, and efficient taskmasterFamiliarity with office management procedures and basic business operations activitiesWilling to take on any & every responsibility, drive with determination and strong will.Ambitious and goal-orientedDiploma; BSc/BA in office administration or relevant field is preferredSoft SkillsProficiency in EnglishEfficient taskmasterSelf-reliant and quick learnerBasic understanding of IT business operations

Responsibilities:Handle incoming and outgoing communications, including emails and phone calls.Maintain and update records, databases, and files.Coordinate and schedule meetings, appointments, and travel arrangements.Prepare reports, documents, and presentations as needed.Assist in managing office supplies and equipment inventory.Collaborate with other departments to streamline workflows.Perform data entry and analysis tasks as required.Ensure adherence to company policies and procedures.Qualifications:High school diploma or equivalent (Bachelor's degree preferred).Proven experience in a similar back office or administrative role.Strong organizational and time-management skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent written and verbal communication skills.Attention to detail and accuracy.Ability to multitask and prioritize tasks effectively.Positive attitude and a team player.Knowledge of [industry-specific software/tools] is a plus.

We are currently seeking a detail-oriented and efficient Back Office Executive. As a Back Office Executive, you will play a vital role in ensuring the smooth operations and efficient functioning of our administrative tasks. If you have excellent organizational and communication skills, strong attention to detail, and enjoy working in a fast-paced office environment, we would love to hear from you.Responsibilities:Perform various administrative tasks, including data entry, documentation, and record maintenance.Manage and organize files, records, and documents both physically and electronically.Coordinate with different departments and external stakeholders to gather and exchange information.Handle incoming and outgoing correspondence, emails, and phone calls promptly and professionally.Prepare and generate reports, presentations, and spreadsheets as required.Assist in managing schedules, appointments, and travel arrangements for team members.Support the HR department with employee data management, onboarding, and other HR-related tasks.Ensure the confidentiality and security of sensitive information and company data.Collaborate with the team to streamline processes and identify opportunities for improvement.Qualifications:High school diploma or equivalent; additional certifications or relevant education is a plus.Proven experience as a Back Office Executive or in a similar administrative role is preferred.Proficient computer skills, including knowledge of MS Office (Word, Excel, Outlook, PowerPoint).Strong typing and data entry skills with a high level of accuracy.Excellent organizational and time management skills with the ability to multitask effectively.Attention to detail and a commitment to maintaining accuracy in all tasks.Strong verbal and written communication skills.Ability to work independently and collaboratively in a team environment.Professionalism, integrity, and a positive attitude.

We have vacant Jobs for Back Office Manager in Surat, Gujarat, Experience Required: 2 Years Educational Qualification: Professional Degree, Other Bachelor Degree, Post Graduate Diploma Skill Customer Relationship, Microsoft Office, MS CRM, etc.Responsibility : *Actively work towards streamlining the administrative tasks within the Branch Office;*Generate presentations for the Branch Office Head;*Ensure that all daily needs and tasks are completed for the Branch Office Head as required;*Draft and amend all documents as directed;*Deal with all posts and communications;*Order of office supplies;Requirements :*Good cooperation and team skills;*High level of self-dependence and self-organization as well as ability to use own initiative, prioritize and plan ahead;*Culturally open-minded;