Coordination Skills Jobs

# Sales Coordinator - Job Description (Including GeM & Government Orders)## Position**Sales Coordinator**## DepartmentSales## Reporting ToSales Manager / Business Development Manager / Head of Sales---# Job SummaryThe Sales Coordinator is responsible for supporting the sales team by managing customer orders, preparing quotations, coordinating with internal departments, maintaining sales records, and ensuring timely execution of orders. The role also includes handling **Government e-Marketplace (GeM)** transactions, government tenders, institutional orders, documentation, and contract compliance.---# Key Responsibilities### Sales Coordination* Coordinate daily activities of the sales team.* Process customer enquiries, quotations, purchase orders, and sales orders.* Prepare Proforma Invoices (PI), Quotations, Sales Orders, and Contracts.* Maintain customer master data, price lists, and sales documentation.* Coordinate with production, warehouse, logistics, dispatch, and accounts departments.* Ensure timely order execution and delivery.* Follow up with customers regarding order status.* Support the sales team in achieving monthly and annual sales targets.---### Customer Relationship Management* Handle customer enquiries and resolve issues promptly.* Build strong relationships with distributors, dealers, hospitals, institutions, and corporate clients.* Maintain accurate customer communication records.* Coordinate after-sales support.---### Order Processing* Receive and verify Purchase Orders (PO).* Confirm product availability with production.* Coordinate dispatch schedules.* Track shipments until delivery.* Coordinate invoice generation and payment follow-ups.* Handle replacement, return, and complaint coordination.---### GeM (Government e-Marketplace) Responsibilities* Manage the company's GeM Seller Portal.* Upload and update product catalogues on GeM.* Participate in Direct Purchase, L1 Purchase, BOQ bids, Reverse Auction, and Custom Bids.* Search for new GeM opportunities daily.* Prepare and submit bids before deadlines.* Coordinate OEM Authorization, Product Certifications, and Technical Documents.* Monitor bid status and respond to buyer queries.* Process GeM Purchase Orders.* Coordinate invoice generation through GeM.* Manage GeM CRAC (Consignee Receipt & Acceptance Certificate) follow-ups.* Coordinate payment tracking through PFMS and GeM.* Maintain GeM performance ratings and seller compliance.* Ensure all GeM documentation complies with government procurement guidelines.---### Government Tender & Institutional Order Management* Monitor government tender portals and procurement websites.* Identify relevant tender opportunities.* Prepare tender documentation.* Coordinate submission of:* Technical Bid* Commercial Bid* Financial Bid* Prepare compliance documents such as:* GST Certificate* PAN* UDYAM Registration* BIS Certification* ISO Certificates* MSME Certificate* Factory License* Product Test Reports* Authorization Letters* Experience Certificates* Coordinate EMD (Earnest Money Deposit) and Performance Bank Guarantee documentation.* Maintain tender calendars and submission schedules.* Coordinate post-award documentation.* Ensure timely execution of government purchase orders.* Coordinate institutional supply schedules.* Track government payment status.* Maintain records of completed tenders and contract performance.---### Sales Reporting & MIS* Prepare Daily Sales Reports.* Weekly Sales MIS.* Monthly Sales Dashboard.* Territory-wise Sales Analysis.* Product-wise Sales Analysis.* Distributor Performance Reports.* Pending Order Reports.* Outstanding Payment Reports.* GeM Order Status Reports.* Government Tender Status Reports.* Sales Forecast Reports.---### Cross-functional Coordination* Coordinate with:* Production* Quality* Purchase* Warehouse* Dispatch* Finance* Marketing* Customer Service* Ensure smooth order execution from enquiry to payment collection.---# Required Skills### Technical Skills* Advanced Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, Charts, Dashboards)* Microsoft Word & PowerPoint* ERP Software (SAP, Oracle, Microsoft Dynamics, Tally ERP, Busy, etc.)* CRM Software (Zoho CRM, Salesforce, HubSpot)* GeM Portal Management* Government Tender Documentation* Order Processing* MIS Reporting* Sales Analysis* Documentation Management---### Soft Skills* Excellent communication skills* Strong coordination skills* Customer relationship management* Excellent follow-up ability* Time management* Multi-tasking* Problem-solving* Negotiation skills* Attention to detail* Teamwork* Analytical thinking* Ability to work under pressure---# Educational Qualification* B.Com* BBA* BBM* B.Sc* BA* MBA (Preferred)---# Experience* 2-5 years of experience in Sales Coordination, Sales Support, Order Processing, or Customer Support.* Experience handling **GeM Portal**, **Government Tenders**, and **Institutional Orders** is highly preferred.* Experience in Manufacturing, FMCG, Medical Devices, Healthcare, Pharmaceuticals, Consumer Goods, or Industrial Products is an added advantage.---# Key Performance Indicators (KPIs)* Order Processing Accuracy* On-time Order Execution* Quotation Turnaround Time* Customer Response Time* Sales MIS Accuracy* Pending Order Reduction* Payment Follow-up Efficiency* GeM Bid Submission Success Rate* Number of Government Tenders Submitted* Government Order Conversion Rate* GeM Compliance Score* Customer Satisfaction Score* Distributor Support Efficiency* Documentation Accuracy* Sales Team Coordination Effectiveness---# Preferred Candidate Profile* Strong knowledge of the **GeM (Government e-Marketplace)** portal and government procurement procedures.* Experience in managing government tenders, institutional sales, and compliance documentation.* Excellent proficiency in Microsoft Excel and MIS reporting.* Strong organizational skills with the ability to handle multiple priorities.* Ability to coordinate effectively with customers, sales teams, production, logistics, and finance.* Customer-focused with exceptional follow-up and communication skills.* Capable of working independently in a fast-paced manufacturing environment.This role is particularly well-suited for manufacturing companies supplying products to **private distributors, hospitals, institutions, government departments, and public sector organizations**, where seamless coordination of commercial sales, **GeM orders**, and **government tenders** is critical to business success.

We are seeking a dedicated Personal Secretary to support our team in Delhi NCR. The ideal candidate will have a positive attitude and excellent organizational skills.**Key Responsibilities:**- **Manage Schedules:** Arrange meetings and appointments for team members, ensuring timely coordination and communication with all participants.- **Document Preparation:** Create and edit documents, presentations, and reports, ensuring they are clear, accurate, and professionally formatted.- **Communication Handling:** Respond to emails and phone calls, filtering inquiries and conveying important messages to the appropriate individuals.- **Office Organization:** Maintain a tidy and organized workspace, managing office supplies and ensuring all materials are readily available when needed.- **Confidentiality Maintenance:** Handle sensitive information responsibly, ensuring discretion and respect for privacy at all times.**Required Skills and Expectations:**Candidates should possess good communication skills, both written and verbal, to interact effectively with team members and clients. Strong computer skills, especially with Microsoft Office (Word, Excel, PowerPoint), are essential for document creation and data handling. The ability to prioritize tasks and manage time efficiently is crucial to meet deadlines and support daily operations. A professional appearance and demeanor are expected at all times. The position requires a female candidate who is a 12th-grade pass with a positive mindset, readiness to learn, and commitment to the role. Enthusiasm for contributing to a team environment will be highly valued.

We are looking for a Female Personal Secretary with 2 to 8 years of experience to support daily administrative tasks. The ideal candidate should be organized, detail-oriented, and capable of managing multiple responsibilities in a busy office environment. **Key Responsibilities:**- **Calendar Management:** You will manage appointments and meetings for executives, ensuring that schedules are organized and coordinated effectively.- **Communication Handling:** You will be responsible for managing phone calls and emails, ensuring that correspondence is handled promptly and professionally.- **Document Preparation:** You will create reports, presentations, and other documents as needed. Attention to detail in formatting and accuracy is essential.- **Office Coordination:** You will assist in the overall management of the office by organizing files, supplies, and other resources to maintain an efficient work environment.- **Travel Arrangements:** You will plan and coordinate travel itineraries, including transportation and accommodations, ensuring all logistics are handled smoothly.- **Task Prioritization:** You will prioritize daily tasks, ensuring that important deadlines are met while providing excellent support to your seniors.**Required Skills and Expectations:**The candidate should have strong organizational skills and the ability to manage time effectively. Excellent verbal and written communication skills are essential for interacting with team members and clients. Proficiency in Microsoft Office Suite is a must. A positive attitude and the ability to work under pressure are also important. The candidate should be a team player while being able to work independently with minimal supervision.

Back Office Executive required for office operations, computer-based work, data entry, report updating, file management, online content support, customer data handling, follow-up tracking, and daily coordination work.

As a Back Office Coordinator in Jaipur, you will play a vital role in ensuring the smooth functioning of our operations. In this position, you will primarily assist with administrative tasks and support the team in achieving their goals.**Key Responsibilities:**- **Data Management:** Maintain and organize important company documents and databases, ensuring easy access and accuracy.- **Communication Coordination:** Liaise between different departments and external partners, facilitating clear and effective communication to meet project deadlines.- **Inventory Tracking:** Monitor office supplies and equipment, making sure that stock levels are adequate and ordering items as needed to prevent disruptions.- **Scheduling:** Assist in organizing meetings, appointments, and travel arrangements, ensuring that all logistics are handled smoothly.- **Reporting:** Prepare regular reports on team performance and operations, contributing to data-driven decision-making within the company.**Required Skills and Expectations:**- You should have 1 to 3 years of experience in a similar role, which will provide you with the necessary understanding of back office operations.- Strong organizational and multitasking skills are essential to manage various tasks efficiently and prioritize effectively.- Good verbal and written communication skills are necessary for interaction with team members and external contacts.- Proficiency in Microsoft Office Suite and familiarity with office management systems will help you perform tasks more effectively.- A proactive attitude and problem-solving capabilities are important, as you will need to address challenges that arise during operations.

We are looking for a Process Coordinator to help organize and manage our workflow in Jaipur, India. This role is suitable for candidates with 0 to 4 years of experience and requires at least a 12th-grade education. As a full-time position, you will work from our office. Key Responsibilities:1. **Workflow Management**: You will assist in coordinating daily operations and ensure processes run smoothly. This involves tracking tasks and deadlines to meet project objectives.2. **Communication**: You will communicate effectively with team members to provide updates, share information, and discuss any challenges that arise.3. **Document Handling**: You will help maintain and organize important documents and files, ensuring that information is accurate and easily accessible.4. **Problem-Solving**: When issues occur, you will identify the problems and work collaboratively to find solutions that keep projects on track.5. **Reporting**: You will prepare reports on project progress and activities to help the management team make informed decisions.Required Skills and Expectations:We are looking for someone who is organized, detail-oriented, and able to multitask effectively. Strong communication skills, both written and verbal, are essential to convey information clearly. You should be proactive and take initiative, with a willingness to learn and adapt in a fast-paced environment. Teamwork is important, as you will collaborate closely with colleagues. A basic understanding of office software and tools is also preferred.

We are looking for an Assistant Human Resource to join our team in Visakhapatnam, India. As an Assistant Human Resource, your key responsibilities will include assisting with recruitment processes, maintaining employee records, conducting orientations, and providing support for HR programs. You will also be responsible for handling employee queries, managing schedules, and organizing HR events. The ideal candidate should hold a post-graduate degree, have 0-1 years of experience in HR, and possess excellent organizational and communication skills. Attention to detail, the ability to multitask, and a proactive approach to problem-solving are essential for this role. We are looking for someone who is a team player, has a strong understanding of HR policies and procedures, and is willing to learn and grow in the field of human resources. If you are passionate about HR and looking to kickstart your career in this field, we encourage you to apply for this position.NOTE : AFTER SHAREING YOUR CV ON WHATSPP THEN CALL ME 9493236090

Position: Back Office CoordinatorJob Location: Ahmamau, LucknowWorking Days: 6 DaysSalary: Negotiable

Company DescriptionHR Management System (HRMS) Certification is one of the leading ISO Certification Services Providers committed to meeting all customer requirements. Our quality-driven organization offers various types of ISO Certifications and management system training. Backed by a team of dedicated and highly qualified assessment, training, and certification professionals, HRMS Certification delivers a wide range of customer-oriented certification and training services efficiently and cost-effectively.Role DescriptionJob Title: ISO Coordinator Job Summary: Hiring an ISO Coordination can be challenging due to the specialized knowledge required for this role.You should also have a solid understanding of business operations and process controls.Provide guidance during the ISO certification processKnowledge of ISO standards and certification processStrong problem-solving abilitiesSalary: Salary is dependent on qualifications, experience, and the specifics of the projectLocation: B-6 Sector 4 Noida Employment Type: Full-time

We are seeking a skilled Human Resource Manager to join our team in Koti. The ideal candidate will have 2 to 5 years of experience in HR and a relevant educational background, with a preference for female applicants. This full-time role requires working from the office.**Key Responsibilities:**- **Recruitment and Selection:** Manage the end-to-end recruitment process, from writing job descriptions to interviewing candidates, ensuring the best fit for the organization.- **Employee Onboarding:** Oversee the onboarding process for new employees, helping them acclimate to the company culture and policies.- **Performance Management:** Develop and implement performance appraisal systems that support employee development and align with business goals.- **Training and Development:** Identify training needs and coordinate programs to enhance employees' skills and career growth.- **Employee Relations:** Act as a point of contact for employees to address workplace issues and promote a positive work environment.- **Compliance and Policy Development:** Ensure that HR policies and practices comply with labor laws and regulations, and update them as necessary.**Required Skills and Expectations:**The ideal candidate should possess strong communication and interpersonal skills to interact effectively with employees. A good understanding of HR practices, labor laws, and employee relations is essential. The ability to multitask, prioritize responsibilities, and work in a fast-paced environment is crucial. Proficiency in HR software and Microsoft Office Suite is expected. A proactive approach to problem-solving and a commitment to fostering a supportive workplace culture are highly valued.

Ideal International Power Tools Pvt Limited is seeking a motivated and detail-oriented Sales cum Office admin with 2+ years of preferred experience in India, The Sales cum Office admin Coordinator will be responsible for assisting the department in daily general tasks like handling sales orders, client handling, ERP management, sales tracking, supporting the preparation of reports on Excel. This role requires attention to detail, accuracy, and a willingness to learn and grow within the sales supporting and office administration functions. If you have a basic background and confident in managing the tasks then, wed love to hear from you!Key Responsibilities:Sales Coordination Coordinate and process sales orders received from existing clients, dealers, distributors, and internal sales teams. Prepare sales quotations, proforma invoices, sales orders, and delivery notes. Liaise with the warehouse and logistics teams to ensure timely dispatch of power tools and accessories. Track order status and update customers and sales teams accordingly. Maintain accurate sales records, customer data, and pricing details. Support for monthly sales reports on Excel sheet.Customer & Dealer Coordination Act as a point of contact for dealers and customers regarding order, invoice, and payment queries. Handle customer complaints related to billing, deliveries, or documentation in coordination with internal teams. Support sales promotions, schemes, and dealer programs from a documentation perspective.Reporting & Documentation Prepare daily, weekly, and monthly sales and collection reports. Maintain proper filing of sales and admin documents (physical and digital). Ensure compliance with company policies and statutory requirements.Requirements: Bachelors degree in Commerce. 2+ years of Sales cum office admin experience in India. (Preferred). Core Proficiency in Tally. Proficiency in Ms Excel & Word (VLOOKUP, Pivot, Data Handling). Good communication in Hindi & English.What We OfferCompetitive salary for entry-level to Junior level candidates.Training and guidance from senior team.Professional and supportive office environment.

Job DescriptionPositionOperations ManagerReporting ToGeneral ManagerLocationChennai, IndiaCompany OverviewU-SONIX is a leading Advanced Non-Destructive Testing (ANDT) company providing specialized inspection services to the Oil & Gas, Petrochemical, Power, Offshore, Marine, Nuclear, Wind Energy, and Heavy Engineering industries. The company specializes in advanced inspection technologies including PAUT, TOFD, AUT, Corrosion Mapping, Tube Inspection, Boroscopy, and conventional NDT services.

The Personal Secretary will play a crucial role in supporting the daily activities of senior management. The ideal candidate will be organized, proactive, and have strong communication skills. **Key Responsibilities:**- **Managing Schedules:** Organize and maintain the calendar for management, scheduling meetings and appointments effectively.- **Handling Correspondence:** Draft and respond to emails and letters, ensuring timely communication with clients and stakeholders.- **Document Preparation:** Create and format documents, reports, and presentations, ensuring they are clear and professional.- **Meeting Coordination:** Prepare agendas and take minutes during meetings, capturing essential discussions and action items for follow-up.- **Customer Interaction:** Greet visitors and handle inquiries, maintaining a positive image of the organization.- **Data Management:** Maintain files and records, ensuring that important documents are organized and accessible.**Required Skills and Expectations:**Candidates should possess strong organizational skills, allowing them to manage multiple tasks efficiently. Excellent written and verbal communication skills are essential for interacting with different stakeholders professionally. Attention to detail is important in preparing documents and managing schedules to avoid errors. A proactive attitude and the ability to work independently are also required. Familiarity with basic office software such as Microsoft Office will be helpful. A positive demeanor and the ability to handle confidential information with discretion are expected. The candidate should be comfortable working in a full-time office environment in Sahibabad.

As a Back Office Executive, you will play a crucial role in ensuring smooth business operations by handling various administrative tasks. Your responsibilities will include:- **Data Entry**: Accurately entering information into databases and maintaining records, ensuring all data is up to date and accessible.- **Documentation Management**: Organizing and filing documents systematically, which helps in easy retrieval and maintains an orderly workspace.- **Communication**: Responding to internal and external inquiries via email or phone, providing necessary information and support to both clients and colleagues.- **Report Preparation**: Assisting in the preparation of reports and presentations that may be needed for decision-making or analysis by management.- **Inventory Management**: Keeping track of office supplies and ordering items as needed to ensure that the office runs smoothly without interruptions.- **Coordination**: Working closely with various departments to support operational functions and ensure all tasks are completed efficiently.To succeed in this role, you should possess the following skills and qualifications:- Strong attention to detail to ensure accuracy in data entry and documentation. - Basic computer skills, including proficiency in Microsoft Office applications like Word and Excel.- Good communication skills, both written and verbal, to effectively interact with team members and clients.- Strong organizational skills to manage multiple tasks and prioritize effectively.- A diploma in any field, with an eagerness to learn and grow in a professional environment.- A team-oriented attitude, ready to contribute positively to the overall team dynamic.

An Admin Executive is responsible for managing day-to-day administrative operations, ensuring smooth office functioning, coordinating with internal departments, maintaining records, and providing administrative support to management and employees.

Join our team as an Assistant Human Resource in Bhubaneswar, India. In this role, you will support the HR department in various tasks such as recruitment, onboarding, training coordination, and employee relations. You will also assist in maintaining employee records, updating HR policies, and organizing HR events.Key responsibilities include assisting in recruitment processes by posting job openings, screening resumes, and scheduling interviews. You will also help in conducting orientation sessions for new hires and coordinating training programs for existing employees. Additionally, you will be responsible for maintaining employee records, updating HR databases, and ensuring compliance with HR policies and procedures.We are looking for a candidate with a post-graduate degree in Human Resource Management or a related field. 0-1 years of experience in HR is preferred, but not required. The ideal candidate should have strong communication and organizational skills, attention to detail, and the ability to handle confidential information with professionalism. A proactive and team-oriented attitude is essential for success in this role.NOTE : AFTER SHAREING YOUR CV ON WHATSPP THEN CALL ME 9493236090

A Receptionist plays a vital role in the smooth operation of an office by managing various administrative tasks and providing excellent customer service to visitors and clients. Responsibilities include greeting visitors, answering and directing phone calls, handling inquiries, scheduling appointments, managing calendars, data entry, administrative support, mail distribution, filing systems, record keeping, supply ordering, inventory management, switchboard operation, appointment setting, meeting coordination, travel arrangements, expense reports, and billing.

# Job Description - Field Sales Officer## Position**Field Sales Officer**## DepartmentSales & Marketing## Reports ToArea Sales Manager / Regional Sales Manager## Job SummaryThe Field Sales Officer is responsible for generating sales by appointing distributors, developing retail outlets, maintaining customer relationships, achieving monthly sales targets, collecting market intelligence, and ensuring timely collections. The role requires extensive field travel and regular interaction with distributors, wholesalers, retailers, pharmacies, supermarkets, and institutional customers.## Key Responsibilities### Sales & Business Development* Achieve assigned monthly, quarterly, and annual sales targets.* Develop new business opportunities within the assigned territory.* Appoint and manage distributors, dealers, and wholesalers.* Increase product availability and visibility in retail outlets.* Conduct daily market visits and retailer engagement.* Identify new customers and convert leads into business.* Execute company sales and promotional campaigns.### Distribution Management* Ensure adequate stock availability with distributors.* Monitor secondary sales and retail movement.* Resolve distributor and retailer issues promptly.* Improve market coverage and numeric distribution.### Retail Execution* Visit retailers according to the beat plan.* Ensure proper product display and merchandising.* Monitor competitor pricing, schemes, and activities.* Collect market feedback and customer requirements.### Government & Institutional Sales* Support participation in government tenders.* Follow up on Government e-Marketplace (GeM) inquiries.* Coordinate institutional orders with hospitals, NGOs, educational institutions, and corporate clients.* Assist in documentation required for government and institutional sales.### Sales Coordination* Coordinate with the Head Office regarding order processing.* Follow up on dispatches and deliveries.* Ensure timely submission of sales reports.* Coordinate with finance regarding outstanding payments.### Collection & Receivables* Collect payments within approved credit periods.* Reduce overdue outstanding balances.* Ensure proper documentation of collections.### Reporting* Submit Daily Sales Report (DSR).* Update CRM/ERP/mobile application regularly.* Share competitor activities and market intelligence.* Maintain customer visit records.## Daily Activities* Visit 20-25 retail outlets per day.* Meet distributors and key customers.* Generate new enquiries.* Book primary and secondary orders.* Collect payments.* Submit end-of-day reports.## Key Performance Indicators (KPIs)* Monthly Sales Achievement (%)* New Distributor Appointments* New Retailer Additions* Product Availability* Order Value* Collection Efficiency* Outstanding Control* Beat Plan Adherence* Market Coverage* Customer Retention## Required Qualifications* Any Bachelor's Degree (BBA, B.Com, B.Sc., BA, or equivalent).* MBA in Marketing is preferred.* 1-5 years of field sales experience (FMCG, Healthcare, Personal Care, Consumer Goods, or Medical Products preferred).* Freshers with strong communication skills may also apply.## Skills Required* Excellent communication and negotiation skills.* Strong interpersonal and relationship-building ability.* Territory management.* Distributor management.* Retail sales techniques.* Presentation skills.* Time management.* Problem-solving ability.* MS Excel, Word, and mobile reporting applications.* Basic knowledge of CRM/ERP systems.## Travel Requirements* Extensive travel within the assigned territory.* Must possess a valid two-wheeler driving license.* Own two-wheeler preferred.## Preferred ExperienceExperience in:* FMCG* Hygiene & Personal Care Products* Sanitary Napkins* Medical Devices* Consumer Healthcare* Pharmacy Distribution* Government Sales* GeM Portal* Institutional Sales## Compensation* Fixed Salary + Monthly Sales Incentives* Travel Allowance (TA)* Daily Allowance (DA) (where applicable)* Mobile Reimbursement* Performance Bonuses## Career Growth* Field Sales Officer* Senior Sales Officer* Area Sales Manager* Regional Sales Manager* Zonal Sales Manager* National Sales Manager

We are looking for a dedicated Personal Secretary to provide efficient administrative support. The ideal candidate will assist in managing daily tasks, ensuring smooth office operations.**Key Responsibilities:**- **Scheduling Appointments:** Manage the calendar by organizing meetings and appointments for the executive, ensuring no conflicts arise. - **Correspondence Management:** Handle emails and phone calls, screening them effectively to prioritize urgent matters and respond promptly when necessary. - **Document Preparation:** Create, edit, and proofread reports, presentations, and other documents to ensure they meet high standards of professionalism. - **Filing and Record Keeping:** Maintain an organized filing system of important documents, making it easy to retrieve information as needed. - **Office Supplies Management:** Monitor inventory and order office supplies to ensure the office runs smoothly without interruptions.**Required Skills and Expectations:**The ideal candidate should have at least 2 to 8 years of experience in a similar role. A minimum of a 12th-grade education is required. Candidates must possess excellent communication skills, both verbal and written, to interact effectively with clients and staff. Strong organizational skills are essential to manage multiple tasks efficiently. Proficiency in office software such as MS Office is necessary for document preparation and data management. A professional appearance and demeanor, as well as the ability to maintain confidentiality, are crucial for this role. The position is full-time and requires working from our Lucknow office.