Admin Manager Jobs

Job Purpose To ensure smooth day-to-day administrative operations by managing soft services, food and pantry services, transport coordination, housekeeping, horticulture, vendor management, compliance, and employee support while maintaining high standards of hygiene, safety, service quality, cost control, and operational continuity. Key Responsibilities Food & Pantry Management Ensure uninterrupted supply of daily breakfast and lunch as per approved menu. Coordinate with food vendors to maintain service continuity and quality standards. Coordinate with Instago vendor for availability and replenishment of snacks. Conduct regular and surprise inspections of food suppliers for quality and hygiene. Ensure clean utensils, proper storage, and food safety compliance at all times. Act as an active member of the food committee and address feedback. Arrange visitor lunches through the approved request and token system. Monitor pantry stocks and ensure timely replenishment. Transport Management (Site Bus & Site Car - Vendor Operated) Coordinate with external transport vendors for smooth operation of site buses used for employee pick-up from stations and drop services. Ensure site buses and site cars remain available at the site 24/7, including night shifts. Monitor and coordinate driver availability, attendance, shift rosters, and replacements through transport vendors. Conduct regular and surprise inspections of buses and site cars using approved checklists (cleanliness, safety, vehicle condition, and driver conduct). Act as the single point of contact between employees, security, and transport vendors for transport-related matters. Arrange alternative or emergency transport in case of breakdowns, absentee drivers, or service disruptions. Ensure site car availability for emergency situations, official work, and nearby employee requirements. Escalate and resolve transport-related issues with vendors as per Service Level Agreement (SLA). Note: Transport vehicles are vendor-owned. The role involves coordination, monitoring, vendor management, and driver supervision. Housekeeping & Soft Services Management Overall management of soft services including housekeeping staff and outsourced manpower. Assign daily housekeeping duties and maintain attendance and leave records. Brief supervisors on daily cleaning schedules, safety procedures, and work standards. Monitor cleanliness levels, hygiene standards, and supervisor performance. Handle employee and senior management queries related to soft services. Conduct monthly training programs on safety, grooming, and hygiene. Coordinate scrap disposal activities and quarterly facade cleaning. Horticulture Management Maintain high horticultural standards across landscaped and garden areas. Monitor plant health, watering schedules, soil nutrition, and overall aesthetics. Implement sustainable gardening and integrated pest management practices. Conduct regular inspections of garden and landscape areas. Arrange monthly training programs for horticulture staff and verify attendance. Vendor & Administrative Management Coordinate with all service vendors to ensure SLA compliance. Verify, process, and submit vendor invoices accurately and within timelines. Manage courier services and related billing. Handle laundry services and administration of Jio Dongles. Maintain petty cash records and ensure audit-ready documentation. Support employee engagement and internal initiatives. Coordinate recycling, waste management, and sustainability initiatives. Manage pest control services conducted twice a month. Qualifications & Experience Graduate in any discipline (Facility Management / Hotel Management preferred). Admin Manager: 7-10 years of relevant experience. Assistant Manager: 4-7 years of relevant experience. Skills & Competencies Vendor and outsourced manpower management. Strong communication, coordination, and stakeholder management skills. Knowledge of corporate facilities and soft services operations. Problem-solving ability and emergency handling skills. Basic understanding of billing, invoicing, and cost control. Ability to support 24/7 operations as required.

Coordinate with clients & staff - CA/semi qualified articles for professional work execution. Report to partner. Arrange the logistical facilitations for smooth operations in time bound manner.

Job Title : Hospital Admin Cum Operation HeadLocation: Ramnagar, Dharashiv (Osmanabad), MaharashtraExperience: 5-10 YearsKey Responsibilities:Manage overall hospital administration and daily operations.Ensure smooth functioning of OPD, IPD, ICU, OT, Emergency, Diagnostics, Pharmacy, and Front Office.Lead staff coordination, patient experience, and service quality initiatives.Implement SOPs and ensure NABH compliance.Oversee facility management, vendors, housekeeping, security, and maintenance.Monitor billing, collections, MIS reporting, and operational performance.Drive hospital marketing, branding, referral networks, corporate tie-ups, and health camps.Qualification & Skills:Bachelor

Candidate required for handling billing at reception and customer handling, overall handling of outlet

We are looking for an Administration Manager to oversee office operations and ensure a smooth workflow. This role is based in Thane West and requires a dedicated professional with 1 to 3 years of experience, ideally holding an M.B.A or PGDM.**Key Responsibilities:**- **Office Management:** Coordinate and manage daily office activities to maintain an efficient workplace environment.- **Team Leadership:** Supervise administrative staff, providing guidance and support to ensure team productivity and morale.- **Budget Monitoring:** Assist in preparing and managing budgets for administrative expenses, ensuring cost-effective use of resources.- **Policy Implementation:** Develop and enforce administrative policies and procedures to improve operational efficiency.- **Vendor Relations:** Manage relationships with vendors and service providers, negotiating contracts and ensuring quality services.- **Inventory Management:** Oversee the inventory of office supplies, ensuring that essential items are available while minimizing excess stock.- **Reporting:** Prepare reports and presentations for management summarizing operational performance and areas for improvement.**Required Skills and Expectations:**The ideal candidate should possess strong organizational and leadership skills, capable of managing multiple tasks effectively. Excellent communication skills are necessary to interact with staff, vendors, and management. Proficiency in office software applications such as Microsoft Office is essential. The candidate should demonstrate problem-solving aptitude and the ability to work independently in a fast-paced environment. A proactive attitude and a focus on continuous improvement are also expected.

Hiring Alert Admin & Workplace Operations Head NoidaWe are hiring an experienced professional for a leadership role in Administration, Facilities & Workplace Operations with a fast-growing organization.Role OverviewLooking for a dynamic leader to manage end-to-end administration, facility operations, workplace infrastructure, vendor management, office expansion projects, employee workplace experience, and operational excellence initiatives across locations.Key ResponsibilitiesLead administration & facility operations across officesManage workplace infrastructure, renovations & office expansion projectsHandle vendor management, procurement & contract negotiationsDrive cost optimization, compliance & operational efficiencyOversee security, transport, housekeeping, cafeteria & workplace servicesManage corporate events, travel operations & leadership supportEnsure workplace safety, governance & risk managementBuild scalable processes and automation-driven admin systemsPreferred Background12+ years of experience in Administration / Facilities / Workplace OperationsExperience in corporate, fintech, IT, BFSI, or large organizations preferredStrong exposure to infrastructure projects, workplace management & vendor governanceExcellent leadership, stakeholder management & project execution skills Location: Noida Leadership RoleInterested candidate should apply on :monikap@zestpire.com

As an Admin Executive, you will play a crucial role in ensuring the smooth operation of the office. Your responsibilities will include the following:- **Office Management**: Oversee daily office operations, including organizing office supplies and maintaining equipment to ensure everything runs efficiently.- **Administrative Support**: Provide assistance to team members by handling correspondence, scheduling meetings, and preparing documents, thereby supporting overall productivity.- **Record Keeping**: Maintain accurate records of important documents and ensure they are easily accessible, which helps in maintaining an organized workspace.- **Communication Coordination**: Serve as a point of contact for internal and external communications, ensuring timely responses and effective exchanges of information within the office.- **Reporting**: Prepare regular reports related to office activities and financial transactions, which help in tracking performance and operational efficiency.To be successful in this role, you should have:- **Experience**: 2 to 5 years of experience in an administrative role, demonstrating familiarity with office management procedures.- **Organizational Skills**: Strong ability to prioritize tasks and manage time effectively, ensuring that deadlines are met without compromising quality.- **Communication Skills**: Excellent verbal and written communication skills are essential for interacting with colleagues and clients.- **Proficiency with Technology**: A good understanding of office software, such as Microsoft Office Suite and other relevant tools, to perform your duties effectively.- **Problem-Solving Abilities**: Aptitude for identifying issues and implementing solutions promptly to maintain productivity within the office.

Business Administration Manager - Simple JDA Business Administration Manager is responsible for managing the daily operations of the company and making sure everything runs smoothly.Key ResponsibilitiesManage day-to-day office activitiesCoordinate between different departments (sales, HR, finance, etc.)Monitor team performance and ensure targets are metHandle reports, data, and documentationSupport management in decision-makingManage budgets, expenses, and basic financial trackingImprove processes to increase efficiencyEnsure company policies and procedures are followedSkills RequiredGood communication skillsLeadership and team managementProblem-solving abilityBasic knowledge of business operationsTime management and multitaskingQualificationBachelor

We are seeking an experienced Administration Manager to oversee our organization's administrative functions in Delhi NCR. This role requires a proactive leader who can manage daily operations efficiently and support our business objectives.**Key Responsibilities:**- **Team Leadership:** Lead a team of administrative staff, providing direction and support to ensure smooth operations within the office environment.- **Office Management:** Oversee the maintenance and organization of office spaces, ensuring a safe and productive working environment for all employees.- **Budget Management:** Develop and manage the administration budget, ensuring that expenses align with organizational goals and financial guidelines.- **Vendor Coordination:** Manage relationships with vendors and service providers to secure necessary supplies and services, negotiating contracts to reduce costs when possible.- **Policy Implementation:** Design and enforce administrative policies and procedures to enhance operational efficiency and productivity.- **Reporting and Documentation:** Prepare regular reports on operational performance and maintain accurate records for compliance and auditing purposes.**Required Skills and Expectations:**Candidates should possess strong leadership skills, demonstrating the ability to guide teams effectively. A minimum of 10-20 years of experience in administration is required, with expertise in office management and process improvement. Excellent communication and organizational skills are essential for successful interactions with various stakeholders. Candidates must be adept at budget management and have experience in vendor negotiation. Proficiency in office software and the ability to adapt to new technologies is expected to enhance workflow and efficiency.

We are looking for a Front Desk Manager to oversee the front desk operations in Raikot Ludhiana. The ideal candidate will have experience managing staff and delivering excellent customer service.Key responsibilities include:- **Supervise Front Desk Staff**: Manage daily activities of front desk personnel, ensuring they provide friendly and efficient service to all guests.- **Handle Guest Inquiries**: Address guest questions and concerns promptly, ensuring a positive experience and resolving any issues effectively.- **Manage Reservations**: Oversee the booking process, ensuring accurate entries and efficient check-in/check-out procedures.- **Maintain Front Desk Operations**: Ensure that the front desk area is tidy and organized, with all necessary supplies available.- **Train and Mentor Staff**: Conduct training sessions for new staff and provide ongoing support to build a strong and effective front desk team.The ideal candidate should possess strong communication skills, both verbal and written, to interact with guests and staff effectively. Problem-solving abilities are essential to handle guest complaints and improve service quality. Attention to detail is crucial for maintaining accurate records and a well-organized work environment. Candidates should be punctual and reliable, with a strong commitment to providing exceptional service. Previous experience in hospitality or customer servicce is preferred, and a high school diploma is required. The role demands a hands-on approach, making it important for candidates to work effectively in an office setting.

Role OverviewThe Administrative Officer manages daily operations, coordinates with research and technical teams, handles client communication, and ensures smooth project execution.Key ResponsibilitiesManage daily office operations and workflowCoordinate with research analysts and technical teamsTrack project progress and ensure timely completionHandle client communication and follow-upsMaintain records of projects, clients, and reportsSupport revenue tracking and payment follow-upsEnsure proper task allocation and team productivityRequired SkillsGood communication and coordination skillsBasic understanding of research processStrong organizational and multitasking abilityAbility to handle clients and team simultaneouslyQualificationAny degree (MBA preferred)2-5 years experience in administration / operationsSimple Summary Manage office + team Coordinate research projects Handle clients Ensure on-time delivery + revenue

Key Roles & ResponsibilitiesManage day-to-day office administration activitiesMaintain staff attendance, leave records, and HR documentsCoordinate with HR, technical, sales, and support teamsHandle office files, reports, and official recordsEnsure office discipline, policies, and procedures are followedSupport recruitment, onboarding, and employee documentationHandle communication with vendors, clients, and internal teamsMonitor office supplies and place orders when requiredAssist management with reports and administrative updatesEnsure smooth workflow between departments