Back Office Executive Female Graduate Jobs in Guwahati

- Must have good and proper knowledge on Advance Excel.- Data Entry & Record Keeping with advance excel & presentation, handling emails, documents customer handling.- Should be proficient with computer skills, good looking.

#Job Responsibilities:-Manage and maintain executives' schedules, including scheduling appointments, meetings, and travel arrangements.-Act as the primary point of contact for internal and external stakeholders, including screening and prioritizing incoming communications.-Coordinate and organize meetings, conferences, and events, including preparing agendas, taking minutes, and ensuring all necessary materials are provided.-Prepare and edit correspondence, reports, presentations, and other documents as required.-Conduct research and compile data as needed for various projects and initiatives.-Handle confidential information with discretion and professionalism.-Anticipate the needs of executives and proactively address issues before they arise.-Assist with special projects and initiatives as assigned.-Manage expense reports and other financial documentation.-Coordinate with other administrative staff to ensure seamless office operations.Requirements:Bachelor's degree preferred.Proven experience as an executive assistant or similar administrative role.Proficiency in Microsoft Office Suite and other relevant software.Excellent communication skills, both written and verbal.Strong organizational and time management skills with the ability to multitask and prioritize effectively.High level of professionalism and discretion when handling confidential information.Ability to work independently with minimal supervision.Flexibility to adapt to changing priorities and deadlines.Strong attention to detail and accuracy.Ability to build and maintain positive relationships with internal and external stakeholders.**Married Female Only**

- Accurately input and maintain records related to inventory, sales, customer orders, and other operational data in the companys system.- Update and manage databases for motor vehicles, motorcycles, parts, and accessories.- Assist with tracking and managing inventory levels, ensuring that all motor vehicles, motorcycles, and parts are adequately stocked.- Coordinate with suppliers and vendors to ensure timely replenishment of stock.- Support the order processing team by ensuring smooth handling of customer orders for both vehicles and motorcycle parts.- Verify order details, process invoices, and ensure timely delivery of products.- Provide back-end support for customer service teams by responding to inquiries related to product availability, order status, and general product information.- Organize, file, and maintain records related to vehicle sales, service contracts, invoices, and other important business documents.- Assist in preparing and processing invoices, receipts, and payment records for customer transactions.- Coordinate with suppliers and vendors for the timely receipt of motor vehicle parts, accessories, and other materials required for the business.- Provide administrative assistance to the sales team, including preparing sales reports, maintaining customer contact lists, and assisting in the preparation of sales presentations.- Conduct market research to track product trends, competitor activity, and customer preferences related to automobiles and motorcycles.- Work closely with other departments, including sales, marketing, and operations, to ensure alignment of back-office functions with the companys overall business goals.- Report any maintenance issues with office equipment and coordinate with the appropriate departments for repairs.- Adhere to company policies, data protection laws, and confidentiality agreements while handling sensitive company and customer data.

- Handle the preparation, organization, and filing of contracts, agreements, property documents, and client information.- Input, update, and maintain property listings, client databases, and transaction records into the companys CRM or management system.- Ensure all transaction files, property documents, and other relevant materials are accurately organized and easily accessible.- Assist in drafting and proofreading official documents, letters, and reports related to real estate transactions.- Schedule appointments, property viewings, and meetings for real estate agents, clients, and management.- Serve as a point of contact for clients via phone, email, or in-person for general inquiries and follow-up, maintaining a professional and friendly relationship.- Assist clients with minor concerns and escalate complex issues to the relevant departments or agents when necessary.- Handle billing, payment tracking, and processing of invoices for properties, services, and transactions.- Assist the sales or leasing team with the paperwork and documentation involved in property sales, leases, and rentals.- Monitor and manage office supplies, ensuring that materials needed for daily operations are always available.- Ensure smooth flow of information between the back office, sales agents, and clients, ensuring no delays in processing.- Assist with collecting and organizing market data, such as property prices, trends, and competitor information, to support the sales and marketing teams.- Ensure all transactions, documents, and processes comply with relevant real estate laws, industry regulations, and company policies.- Utilize customer relationship management (CRM) software to track and update client interactions, property listings, and transaction statuses.

- Accurately enter and update customer and shipment data into the companys database or management system.- Maintain and organize all shipment-related documents, ensuring they are easily accessible for operational purposes.- Process customer orders, including verifying addresses, shipment details, and delivery schedules.- Handle inquiries from customers regarding the status of their deliveries or services, providing timely and accurate updates.- Collaborate with the operations and logistics teams to ensure seamless coordination between back-office operations and field services.- Prepare daily, weekly, or monthly reports regarding shipment volumes, delivery statuses, and performance metrics.- Assist in generating invoices and billing documentation for customers based on the delivery services provided.- Ensure that all back-office processes comply with company policies and industry regulations.- Process customer returns and claims, ensuring proper documentation is completed and actions are taken as per company procedures.- Provide general administrative support to senior management, including handling phone calls, scheduling meetings, and preparing documents.- Ensure the smooth functioning of back-office management software and assist in troubleshooting minor technical issues.