Project Scheduling Job Vacancies in Guwahati

- Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.- Prioritize and coordinate appointments, ensuring that the executive's time is used effectively and efficiently.- Draft, proofread, and manage emails, letters, and other forms of correspondence on behalf of the executive.- Schedule and organize meetings, ensuring that the necessary materials, such as agendas, presentations, and reports, are prepared in advance.- Take meeting minutes and distribute them to relevant stakeholders.- Assist in tracking project milestones, deadlines, and deliverables, helping ensure that construction projects stay on schedule.- Prepare project reports, status updates, and presentations for management and stakeholders.- Organize and maintain project-related documents, contracts, blueprints, and other essential records.- Ensure all project documents are filed correctly, both digitally and physically, for easy access and compliance.- Assist in tracking project-related expenses, maintaining accurate financial records, and preparing financial reports for the executive or finance team.- Support the procurement process for construction materials, supplies, and subcontractors.- Assist with the preparation and review of purchase orders and contracts for vendors.- Organize travel arrangements, including flights, accommodation, and transportation for the executive and other team members related to construction site visits or client meetings.- Assist with the coordination of site visits, ensuring the executive has all the necessary information and materials.- Act as a point of contact for clients, contractors, and stakeholders, addressing their needs and facilitating communication.- Collaborate with team members and other departments to ensure smooth operations of construction projects.- Help with organizing internal meetings, ensuring that all team members are aligned on project goals and timelines.

1. Executive Assistant position specifically dedicated to supporting a high-level executive (like a CEO).2. managing their calendar, handling communications, coordinating travel arrangements, preparing documents, and generally ensuring their day-to-day operations run smoothly.3. freeing up the executive's time to focus on strategic decisions.