Travel Manager Job Vacancies in Andheri East

1. Calendar and Schedule Management: Manage and maintain the Vice President calendar, scheduling meetings,appointments, and travel arrangements. Coordinate and prepare materials for meetings, ensuring the VicePresident is informed of upcoming commitments.2. Communication and Correspondence: Serve as the primary point of contact for internal and externalcommunications with the Vice President office. Screen and prioritize emails, phone calls, and other communications,responding on behalf of the Vice President when appropriate. Draft, proofread, and edit correspondence, reports, and presentations.3. Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas,taking minutes, and following up on action items. Arrange logistics for board meetings, executive team meetings, and otherkey events.4. Travel Management: Plan and coordinate domestic and international travel, including flights,accommodations, and itineraries. Prepare travel expense reports and ensure timely reimbursement.5. Project Management: Assist with special projects and initiatives, conducting research, compilingdata, and creating reports as needed. Collaborate with other departments to ensure the successful execution ofcompany-wide projects.6. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Maintain a high level of professionalism and integrity in all interactions.7. Office Management: Oversee the smooth functioning of the Vice President office, ensuring it iswell-organized and equipped. Manage office supplies and equipment, liaising with vendors and serviceproviders as needed.8. Relationship Management: Build and maintain positive relationships with key stakeholders, includingboard members, senior executives, clients, and partners. Facilitate communication between the Vice President and otherdepartments, ensuring alignment and collaboration.

Roles and Responsibilities1. Travelling & Hotel Booking Experience.2. MIS Report on Costing & Budgeting for Event & others. 3. Develop and maintain websites, newsletters, emails, social media campaigns.4. Contribute to marketing and creative brainstorming initiatives.5. Identify and propose internal/external ideas and initiatives to help promote general awareness of company brand.6. Handling Management work as and when required. 7. The candidate will be responsible for handling all travel management for international travel and Domestic travel and Hotel bookings of the employees and Management.8. Get all the necessary AMC done wherever required, maintain records for the same.9. Vendor Management find new vendors, get options from various vendors before finalization of rates for any task.10. As and when required get the repairs of the office assets done on a timely basis.11. Maintain records of all the PCS, Laptops, Printers, etc. and share the same in excel sheet on 30th of every month with the Management and HOD.12. Get AMC contracts done with vendors for repairs, buying new assets, CCTV camera handling, etc.13. Exhibitions: -o All printing related worko Coordination with associations for participations in the exhibitionso Get the stall ready all the work to be done right from scratch. o Ticket management for the participants in the exhibitiono Very important Need to take care of the smooth functioning of the exhibition without any hustle.14. Coordinate with the Solitaire society office for any office administration related work.15. On successful handling of all the above tasks, need to take charge of the Mediclaim and insurance task too.

Capable of making appropriate reservations for customersassist passengers by answering travel related questionsassist in making and confirming reservations rebooking tickets and making other arrangements Give excellent customer service.

To directly lead, coordinate and drive the bespoke fulfilment of requests and services to highest level of quality. To drive performance with a mind-set of creating the best possible experience to all users of our operations unit. To enable the delivery of white glove service to affluent and high net worth segments across the globe. OVERVIEW The Aspire Lifestyles Operations Manager is responsible for the day to day management of people, cases and systems to ensure KPIs and Service Levels are met. The keys to success are the ability to operate in a fast paced environment and being resourceful to meet the ever-changing needs and demands of customers. Collaboration and coordination will be essential between management and peers worldwide as well as functional heads such as Sales, Finance, Partnerships. The key client segments are: o Banks: Private Banking, Wealth Management, Credit Card Issuing Banks o Credit Card and Insurance Organizations o Telecommunications, Automotive, Airline, Hospitality, Premium Retail, etc.

- Need to be well versed with hotel bookings, contracting and visa processing.- Need to respond to urgent client queries from home at night and weekends if required.Job Responsibilities:Understanding of Domestic & International tourist destinations.Handling Domestic and International sales & operations for tourism clients and corporates clients.Liaison with hoteliers, vendors & suppliers.Handle visa and passport documentation, insurance policies, hotel booking for FIT & corporate clients.Preparing final costing as per company format for quotations.Responsible for designing international and domestic leisure packages, designing itineraries, costing itineraries, customizing packages as per the customer's requirement.Handling operations, documentations, customer service pre and post booking services, on tour issue, complaints, of the Client.Create new products & itineraries for website and marketing promotions.Visiting Roadshows / workshops & maintaining relations with new suppliers.Keeping record & reports of the work done and bookings made.

Department: AdministrationReporting To: DirectorKEY ROLE RESPONSIBILITIES: Provide administrative and secretarial support to the Director. To interact with all levels in the organisation for planning, coordination and execution of internal meetings. To manage travel and expense processing of the Director timely and accurately. To maintain & update contacts list. To maintain calendar and to provide meeting coordination support. Arranging meetings, updating, managing calendar & keeping the Director well informed of upcoming commitments /responsibilities / events / meetings. Maintaining minutes of the meetings. Drafting various communications from Directors Desk. Receiving and screening phone calls and redirecting them when appropriate. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters,packages etc.) Collection of data from different departments, preparing reports and analyzing information. Handle confidential documents ensuring they remain secure. Ensure necessary records are maintained that can readily provide current, accurate and accessible information. Manage and ensure execution of specific assignments / projects initiated by the Director. Preparation & analytical study of various reports. Preparation of presentations & reports for the Director.Customer Care: Act as primary point of contact for customers, distributors, wholesalers. Forward the complaints to the respective department for resolution. Proper follow-up with the departments for resolution of the complaints raised. Prepare Feedback report and submit to the Director.Supervisory Responsibilities: Organize and schedule meetings and appointments. Maintain executives agenda and assist in planning appointment,board meetings, conferences etc.Travel Management:- Making travel arrangements, such as booking flights, cars, rail and hotel Reservations to be well controlled