Event Planning Jobs

We are seeking an enthusiastic Event Executive to join our team in Kolkata. The ideal candidate should have 2 to 3 years of experience in event planning and management.**Key Responsibilities:**- **Event Planning:** Assist in planning and organizing various types of events, ensuring all details align with client expectations.- **Vendor Coordination:** Liaise with vendors and suppliers to secure services such as catering, audio-visual equipment, and decorations, keeping budget constraints in mind.- **On-site Management:** Oversee event setup, execution, and teardown to ensure events run smoothly and meet defined objectives.- **Client Communication:** Maintain regular contact with clients to understand their needs and provide updates on the events progress.- **Budget Management:** Help manage the event budget by tracking expenses and ensuring all financial records are accurate.- **Marketing Support:** Assist in promoting events through various channels, enhancing visibility and attendance.**Required Skills and Expectations:**The ideal candidate should have strong organizational skills, with an ability to manage multiple tasks effectively while paying attention to detail. Excellent communication skills are essential for interacting with clients and vendors. A proactive attitude and problem-solving skills will be crucial in addressing any issues that arise during events. Proficiency in event management software and a good understanding of current marketing trends will also be beneficial. A collaborative spirit and team-oriented approach are important for contributing to a positive work environment.

Key Responsibilities1. Administrative & Planning SupportAssist the Event Manager in drafting event proposals, tracking timelines, and maintaining updated checklists.Manage event documentation, including guest lists, RSVP trackers, vendor contracts, and invoice records.Coordinate internal meetings, take minutes, and follow up with team members on pending action items.2. Vendor & Venue CoordinationAct as the primary point of contact for external vendors (caterers, printers, AV technicians, fabricators) to ensure timely delivery of assets.Gather quotations from multiple vendors and assist in cost-comparison tasks.Coordinate with the venue staff regarding layout setups, floor management, and timing restrictions.3. On-Site Execution & Stage ManagementSupervise the loading, unloading, and setup of branding materials, booths, stalls, and stage backdrops.Manage registration desks, handle badge distribution, and assist attendees/job seekers during the event.Assist in managing the event flow, ensuring speakers, hosts, and schedules stick to the exact timeline.4. Post-Event LogisticsOversee the organized dismantling of event materials and ensure items are returned to storage or vendors.Collect feedback forms from participants and compile data into basic summary reports.

We are looking for an experienced Event Manager to plan and execute successful events. The ideal candidate will have a strong background in event management and will work from our Doraha office.**Key Responsibilities:**- **Event Planning:** Develop and manage event plans, timelines, and budgets to ensure smooth event execution from start to finish.- **Vendor Coordination:** Liaise with vendors, including caterers, venues, and audio-visual teams, to negotiate contracts and secure the necessary services for each event.- **Marketing and Promotion:** Create promotional materials and utilize various channels to generate interest and attendance for the events.- **On-site Management:** Oversee event setup, execution, and breakdown, ensuring everything runs smoothly and addresses any issues that may arise.- **Client Communication:** Maintain regular communication with clients to understand their needs and provide updates on event progress, resolving any concerns in a timely manner.- **Post-Event Evaluation:** Conduct a comprehensive review after each event to assess success, gather feedback, and identify areas for improvement.The successful candidate should possess a professional degree and have 3 to 5 years of hands-on experience in event management. Strong organizational and communication skills are essential, along with the ability to handle pressure and manage multiple tasks simultaneously. A creative mindset and attention to detail are crucial for delivering exceptional events. Proficiency in event management software and technology is also expected.

We are looking for an experienced Event Coordinator to join our team in Raipur. The ideal candidate should have 4 to 8 years of experience in event planning and management.**Key Responsibilities:**- **Event Planning:** Design and organize various types of events, from small meetings to large conferences, ensuring all details are managed effectively to meet client expectations.- **Vendor Management:** Collaborate with vendors, suppliers, and venues to negotiate contracts, manage budgets, and ensure quality services for events.- **Client Communication:** Act as the main point of contact for clients, understanding their needs and preferences while providing updates on event progress and addressing concerns.- **Logistics Coordination:** Oversee the logistics of events, including transportation, catering, equipment rental, and setup, ensuring everything runs smoothly on the day of the event.- **Marketing Support:** Help promote events through social media and other marketing channels, enhancing visibility and attendance.**Required Skills and Expectations:**The ideal candidate should possess a professional degree related to event management or a relevant field. Strong organizational skills, attention to detail, and the ability to multitask are essential. Excellent communication and interpersonal skills are necessary to interact effectively with clients and vendors. Proficiency in Microsoft Office and event management software is expected. The candidate should be able to work independently and as part of a team, demonstrating creativity and problem-solving abilities. A commitment to meeting deadlines and managing budgets is crucial for success in this role.

Job Title: Admin Team LeadDepartment: AdministrationReporting To: COO / Admin Manager / HR HeadLocation: Jayanagar, BangaloreJob Summary:We are looking for an Admin Team Lead to oversee and manage all administrative functions and ensure smooth day-to-day operations across facilities, logistics, infrastructure, and employee support services. The role involves supervising housekeeping staff, the driver, security personnel, and the IT administrator, supporting a workforce of 50+ employees.Key Responsibilities:Oversee overall office administration, housekeeping, maintenance, and daily facility operations.Ensure cleanliness, hygiene, safety, and proper functioning of office infrastructure (Internet, CCTV, biometric systems, electrical, plumbing, etc.).Supervise support staff including housekeeping, driver, security, and IT admin, ensuring proper attendance and performance.Manage vendor coordination, AMC renewals, stock/inventory, and office supplies.Handle travel arrangements such as cab, flight, and hotel bookings for employees and visitors.Maintain administrative records, bills, monthly expenses, and prepare MIS reports.Coordinate workstation setups, seating arrangements, ID/access card issuance, and general employee support.Maintain professionalism while interacting with foreign employees and delegates.Take full ownership of administrative responsibilities, including minor tasks when required. Flexibility with work schedules is expected. Preference for candidates owning a two-wheeler and residing nearby.Required Skills & Qualifications:Any degree (Graduation required)5+ years of experience in administration, preferably in a training/education or corporate environmentStrong leadership and people-management skillsExcellent organizational, multitasking, and communication abilitiesGood knowledge of MS Office, vendor management, and facility coordinationProactive, with strong problem-solving and negotiation skillsSalary as per company standardsKey Attributes:Responsible, trustworthy, and detail-orientedHands-on and proactive in resolving day-to-day issuesEfficient in coordinating with multiple departments and vendorsTeam player with a service-orientation

- Applicants must have live sound experience & expertise in digital mixers from major brands.- Lead the audio team, coordinate with client, producers, artists, technical crew & internal tech teams.- Experience using SMAART for audio measurement & analysis is required.- Design and plan PA systems according to client needs & venue specs.- Simulate system performance with tools like Adamson Blueprint.- Proficient in configuring loudspeaker DSPs for optimal performance, including tuning, filtering, delay, crossover, & system protection, with experience in DSP brands like Lake Controller.- Familiarity with audio networking protocols & must be skilled in band gear & technical rider setups.- Design and plan PA systems according to client needs & venue specs.- Resolve technical issues during setup and events, ensure neat cable management & safe equipment handling.- Manage high-pressure events, quick turnarounds, mentor juniors, & adapt to flexible timings.

Job Title: Florist / Floral Designer (Overseas - Malaysia) Location:Selangor, Malaysia Employment Type:Full-time (Work Permit Provided)Job OverviewWe are a growing florist and event decoration business based in Malaysia, looking to hire a skilled Florist / Floral Designer from India.The role involves daily bouquet production, vase arrangements, condolence and opening stands, festive designs, and wedding/event setups. Candidates must be hands-on, efficient, and creative.Key ResponsibilitiesCreate and prepare:- Hand bouquets, flower boxes, and table arrangements- Vase arrangements (fresh flower arrangements for gifting & corporate use)- Opening stands (grand opening flower stands)- Condolence wreaths / funeral stands- Festival floral arrangements (Deepavali, Chinese New Year, Hari Raya, etc.)- Execute daily retail and online orders efficiently- Assist in wedding and event floral decoration (backdrops, stage dcor, car dcor)- Ensure proper flower conditioning, storage, and freshness- Maintain cleanliness and organisation of work area- Support inventory management and stock planning- Follow design references and replicate trending stylesRequirements- Minimum 2-4 years florist experience- Strong skills in:- Bouquet making, vase arrangements, and foam-based designs- Structural work (stands, wreaths)- Color coordination and flower combinations- Experience in opening stands and condolence wreaths is REQUIRED- Able to work long hours during peak seasons- Physically fit (handling stands, event setup)- Basic English communication is mandatory(Tamil advantage)Preferred Skills- Experience in high-volume florist shops- Familiar with corporate vase arrangements and daily subscriptions- Exposure to Malaysian-style designs- Ability to work independently with speed and neat finishing- Knowledge of modern bouquet wrapping styles (Korean/premium)Salary & Benefits- Salary: 35,000 - 65,000/month equivalent (based on experience)- Accommodation provided- Work permit & visa will be arranged- festive incentivesImportant Notes- Must commit for minimum 2 years- Portfolio is compulsory, including:- Bouquets- Vase arrangements- Opening stands- Wreaths / condolence- Event setupsHow to ApplySend:- Resume- Portfolio (photos/videos of work)

The Banquet Coordinator will manage end-to-end banquet and event operations, ensuring smooth execution and high customer satisfaction for events conducted at the venue.Key Responsibilities:Coordinate and manage banquet events and functions end-to-endInteract with clients to understand event requirements and expectationsCoordinate with vendors, catering, and internal teams for smooth executionEnsure timely setup and execution of events as per the plan.Handle guest queries and ensure high customer satisfactionMonitor event flow and resolve issues on the spotMaintain event schedules, bookings, and coordination recordsRequired Skills & Qualifications:Any Graduate (Hotel Management/Event Management preferred)1-3 years of experience in banquet/event coordinationStrong communication and interpersonal skillsGood coordination and multitasking abilityCustomer-focused with problem-solving approachFemale candidates preferred (Male candidates can also be considered)

As a Marketing Supervisor, you will play a crucial role in our marketing team, ensuring that our strategies are effectively executed to drive growth and brand awareness.**Key Responsibilities:**- **Develop Marketing Strategies:** Create and implement marketing plans to achieve business goals and increase market share.- **Team Coordination:** Work closely with marketing team members to ensure effective collaboration and communication on projects.- **Campaign Management:** Oversee the execution of marketing campaigns, analyzing performance and making adjustments as needed to maximize results.- **Market Research:** Conduct research to understand market trends, customer preferences, and competition to inform marketing efforts.- **Reporting and Analysis:** Prepare regular reports on marketing activities and campaign results, providing insights and recommendations for future initiatives.- **Budget Management:** Assist in managing the marketing budget, ensuring that all initiatives are cost-effective and deliver a good return on investment.**Required Skills and Expectations:**Candidates should possess a bachelors degree in a relevant field such as B.A, B.B.A, or B.Com, along with 1 to 4 years of experience in marketing. Strong communication skills, both written and verbal, are essential for collaborating with team members and communicating with clients. Candidates should have good analytical skills to interpret data and derive actionable insights. Proficiency in digital marketing tools and platforms is also expected. Adaptability and a proactive approach to problem-solving are important for success in this role.

We are looking for a dedicated Executive Assistant to provide high-level administrative support. The ideal candidate should be a female professional with 1 to 2 years of experience, possessing a relevant educational background.**Key Responsibilities:**- **Calendar Management:** Organize and maintain the executive's schedule, ensuring efficient time management by scheduling meetings, appointments, and travel arrangements.- **Communication Liaison:** Act as the first point of contact for internal and external communications, handling phone calls, emails, and correspondence with professionalism and confidentiality.- **Document Preparation:** Prepare and edit documents and presentations, ensuring accuracy and clarity, which may include reports, memos, and meeting agendas.- **Meeting Coordination:** Arrange and coordinate meetings, including logistics, materials, and follow-up actions, while ensuring all participants are well-informed.- **Project Assistance:** Support various projects by providing research, tracking progress, and managing timelines, helping ensure that projects meet organizational goals.- **Office Management:** Maintain office supplies and equipment, assisting in the daily operational needs to keep the office running smoothly.**Required Skills and Expectations:**The ideal candidate will possess strong organizational and time management skills, allowing them to prioritize tasks efficiently. They should have excellent communication skills, both verbal and written, to interact effectively with stakeholders. Proficiency in office software (e.g., MS Office Suite) is essential. A proactive approach to problem-solving and the ability to work independently as well as part of a team is expected. Additionally, candidates should be adaptable and able to handle a dynamic work environment with a positive attitude.

We are looking for a motivated and results-driven Sales Executive to join our team in HSR Layout. The ideal candidate will have 2 to 3 years of experience in sales and be comfortable working in an office environment.**Key Responsibilities:**- **Client Relationship Management:** Build and maintain strong relationships with clients to understand their needs and provide tailored solutions, ensuring client satisfaction and loyalty.- **Sales Strategy Development:** Analyze market trends and competitors to develop effective sales strategies that meet company goals and drive revenue growth.- **Lead Generation:** Identify and pursue new sales leads through various channels, including networking and cold calling, to expand the customer base.- **Negotiation and Closing:** Engage with potential clients, present product offerings, and negotiate terms to successfully close sales deals.- **Sales Reporting:** Maintain accurate records of sales activities and prepare reports for management on performance metrics, helping to track progress and identify areas for improvement.**Required Skills and Expectations:**Candidates should possess excellent communication and interpersonal skills, enabling them to connect effectively with clients. A proven track record in achieving sales targets is essential. Candidates must be self-motivated, able to work independently, and demonstrate strong organizational skills. Proficiency in using CRM software and basic computer applications is expected. Adaptability and a positive attitude towards challenges will greatly enhance success in this role.

As a Society Manager, you will play a crucial role in maintaining and enhancing the community within our society. Your primary responsibilities will include:- **Community Engagement**: Actively interact with residents to promote a friendly environment, addressing concerns and organizing events to foster community spirit.- **Facility Management**: Oversee the maintenance and operation of common facilities, ensuring they are clean and safe for all residents to use. - **Financial Management**: Handle financial records including collecting dues and managing budgets, ensuring transparency and accountability in society finances.- **Conflict Resolution**: Address and mediate disputes among residents to promote harmony and ensure that the community guidelines are followed.- **Communication Liaison**: Serve as the primary point of contact between residents and external service providers, ensuring smooth communication regarding society needs.The ideal candidate should meet the following requirements:- **Experience**: A minimum of 2-3 years in community management, facilities management, or a related field is essential.- **Educational Background**: Must have completed at least 12th grade.- **Communication Skills**: Strong verbal and written communication skills are a must for effective interaction with residents and external parties.- **Organizational Skills**: Ability to manage multiple responsibilities simultaneously while keeping detailed records.- **Problem-Solving Skills**: A proactive approach to resolving conflicts and addressing challenges within the community.- **Team Player**: Willingness to collaborate with team members and residents to create a positive living environment.

Hurun Report is an UK based research, media, investment and events company that tracks wealth creation and entrepreneurship, founded by Rupert Hoogewerf. With global existence in US, UK, China, Singapore, France, Australia and India, it is best known for publishing annual rankings of world-s richest individuals and most successful entrepreneurs. Hurun India is the Indian arm of the global Hurun brand.What You'll Do:1. Vendor Management: Identify, coordinate and establish relationships with vendors and suppliers. Negotiate contracts and pricing with vendors to ensure cost-effectiveness. Process vendor invoices and payments. Handle procurement processes, including maintaining invoices. Resolve any issues or discrepancies with vendors promptly and efficiently. Call hotels and other vendors to coordinate logistics and ensure smooth operations for events.2. Database Management: Maintain and update the company-s databases, ensuring accuracy and confidentiality. Organize and manage data entry processes, including the collection and input of new data.3. Social Media Management: Develop and implement social media strategies to enhance brand visibility and engagement. Manage and update social media platforms (e.g., LinkedIn, Twitter, Facebook, Instagram). Create and curate content that aligns with the company-s brand and objectives. Respond to comments, messages, and inquiries in a timely and professional manner.4. Event Coordination: Assist in planning and organizing events, including scheduling, venue selection, and logistics. Coordinate with vendors, suppliers, and stakeholders to ensure successful event execution. Track event budgets and expenses. Manage event-related communications and marketing activities. Handle on-site event management and resolve any issues that arise during events.Desired Candidate Profile: Experience in vendor management, database management, social media management, and event coordination, with 1 to 3 years of work experience. Exceptional communication skills and a proactive, results-driven approach. Demonstrated leadership abilities to align with Hurun Report's ambitious vision in India. A go-getter attitude with a passion for driving impactful change.Education: Bachelors in Business Administration. While we value attitude above all else, candidates with excellent academic qualifications are preferred, as they often demonstrate strong problem-solving skills and dedication.Immediate Objectives: Identify and establish relationships with vendors and suppliers. Maintain and update the company-s databases. Develop and implement social media strategies. Coordinate efforts with the department head. Assist in planning and organizing events.What We Offer: Competitive salary and benefits package. Opportunity to work with a leading global brand. Collaborative and dynamic work environment.Opportunities for professional development and growth. Job Types.

Key Responsibilities1. Event Planning & StrategyBrainstorm and implement event concepts, themes, and layouts based on client or corporate objectives.Prepare detailed event blueprints, including floor plans, timelines, production schedules, and task allocations.Create, monitor, and manage strict event budgets to maximize profitability or cost-efficiency.2. Vendor & Logistics ManagementSource, negotiate with, and coordinate reliable vendors (catering, audiovisual/AV tech, decorators, security, and fabrication teams).Book and secure appropriate venues, ensuring all necessary permissions, local municipal licenses, and safety permits are obtained.Oversee complex on-site logistics, including transport, material handling, and setup timing.3. Marketing & Attendee ManagementCollaborate with marketing teams to promote the event via social media, email campaigns, and physical media.Manage registration processes, ticketing setups, and candidate/guest invitations (especially crucial for job fairs or large exhibitions).Handle public relations, guest hospitality, and speaker/VIP protocols.4. On-Site Coordination & Post-Event EvaluationSupervise the entire event setup, live operations, and smooth dismantling.Troubleshoot live operational issues calmly and efficiently under pressure.Conduct post-event evaluations, analyze feedback data, check vendor invoices against delivery, and present ROI (Return on Investment) reports to management.