Hiring For Event Manager (Female Candidates Required)

Event Coordinator - Dignitary Invitations & RSVP

Management

Overview

Seeking a freelance Event Coordinator to lead and manage VIP and dignitary invitation workflows for an

upcoming high-profile industry conclave. This role requires exceptional attention to protocol, clear

communication, and seamless tracking to ensure a high-level attendee experience.

Location: Navi Mumbai

Time of Work: 2 Months

Scope of Work

 Target List Management: Build and maintain a comprehensive tracker of high-level contacts,

including government officials, industry leaders, institutional representatives, and

diplomatic/embassy contacts.

 Formal Correspondence: Draft, personalize, and send formal invitation letters and emails tailored to

VIP standards.

 RSVP & Outreach Management: Proactively follow up via phone and email to track RSVPs, confirm

attendance, and chase outstanding responses.

 Protocol & Logistics Coordination: Oversee protocol requirements for senior officials, including

seating precedence, security clearances, and arrival logistics.

 Attendee Tracking: Maintain an up-to-the-minute live list of confirmed delegates and flag outreach

gaps for timely escalation.

Key Deliverables

 Weekly updated RSVP tracker

 Finalized confirmed dignitary list (prior to the event)

 Standardized invitation templates (email and formal letter)

 Day-of VIP contact and logistics sheet

Ideal Candidate Profile

 Experience: Proven track record in coordinating events involving government, defense, diplomatic,

or senior corporate executives.

 Protocol Knowledge: Deep familiarity with official etiquette, formal address conventions, and highlevel correspondence.

 Communication: Exceptional verbal and written communication skills.

 Working Model: Fully remote, though occasional on-site coordination availability is a plus

• Experience

  1 - 7 Years

• No. of Openings

  06

• Education

  Graduate

• Role

  Event Manager

• Industry Type

  Transportation / Logistic / Shipping / Marine / Courier / Freight / Cargo

• Gender

  Female

• Age Limit

  22 - 35 Yrs.

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Benefits include

  Travel Allowance (TA), Petrol Allowance, Mobile Allowance, Internet Allowance, Laptop, Health Insurance, ESI

• Face Interview Location

  Office No.6B Ground Floor NBC Complex CBD Belapur Navi Mumbai