Calendar Management Jobs

Hiring: Recruitment Coordinator Location: Pune Experience: 5-9 Years Industry: Recruitment / HR ServicesJob Summary:We are looking for an experienced Recruitment Coordinator to manage interview scheduling, candidate communication, recruitment operations, and coordination between recruiters, candidates, and clients.Key Responsibilities:Coordinate interview schedules between candidates, recruiters, and hiring managers.Manage interview confirmations, calendar invites, and follow-ups.Maintain candidate databases, recruitment trackers, and interview status updates.Communicate interview details and provide timely updates to candidates.Coordinate with internal recruitment teams and clients to ensure smooth hiring processes.Track recruitment progress and prepare regular reports.Ensure a positive candidate experience throughout the recruitment process.Key Skills: Recruitment Coordination, Interview Scheduling, Candidate Management, Calendar Management, Stakeholder Coordination, Recruitment MIS, ATS, Excel, Communication Skills

Full-time on the client's payroll. Work from office. Location: Begumpet, Hyderabad. One opening. Five days per week, nine hours per day. Experience: 2-5 years. Minimum education: Graduate. Face-to-face interview.Manage the Founder/CEO's calendar, correspondence, meetings, travel and confidential records; track commitments, prepare meeting notes and drive follow-ups across businesses.Prior executive support experience, strong written English, discretion, MS Office/Google Workspace proficiency.Compensation: INR 35,000 per month (take-home).

We're looking for someone who:* Has 0-1 years of experience as an Executive Assistant, Personal Assistant, Business Coordinator or in a similar role.* Has excellent written and verbal communication skills with strong attention to detail.* Is highly organised and can effectively manage schedules, meetings, follow-ups, documentation and priorities.* Is comfortable coordinating with internal teams, clients, consultants, vendors and external stakeholders.* Has strong skills in Google Workspace, MS Office, Excel/Google Sheets and documentation.* Can independently handle follow-ups, task tracking, meeting coordination and status reporting.* Is capable of working in a fast-paced, founder-led environment with confidentiality and professionalism.* Has a strong sense of ownership, accountability and execution, with the ability to ensure that important tasks are followed through to completion.* Experience in architecture, interior design, real estate, consulting or a professional services environment will be an advantage.

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.If you are interested please share ur cv.

We are seeking a dedicated Office Assistant to support our team in M3M Corner walk, Gurgaon Sector 73. This full-time role is ideal for a motivated individual who is looking to start their career in an office environment.Key Responsibilities:- Administrative Support: Assist with daily office tasks such as answering calls, managing correspondence, and maintaining organized files to ensure smooth office operations.- Scheduling: Help schedule appointments and meetings, coordinating with team members to ensure everyone is informed and prepared.- Customer Support: Greet visitors and provide them with information, creating a welcoming atmosphere and ensuring a positive experience.Required Skills and Expectations:Candidates should have completed their 12th grade education and possess strong communication skills to interact effectively with colleagues and visitors. The ideal candidate will be detail-oriented, able to manage multiple tasks simultaneously while maintaining a high level of accuracy. Basic computer skills, including proficiency in word processing and spreadsheet management, are essential. We expect a professional demeanor, a willingness to learn, and the ability to work collaboratively as part of a team. Female candidates are specifically encouraged to apply, as this role requires a supportive and understanding approach towards staff and visitors. Flexibility and adaptability in a fast-paced environment will be key to succeeding in this position.

Executive Assistant To Director - 01. Details of Job description and other criterion mentioned hereunder:1. Qualification: Graduate / Post Graduate2. Professional: Diploma in Secretarial Practice.3. Role: The position requires a high level of coordination with all departments. 4. Experience: 5 - 8 years5. Preference: Good computer knowledge, Proficiency in Office Suite, Google Workspace, and Video Conferencing Tools,Strong English & Hindi communication skills, Multitasking abilities6. Age: 35 - 45 years. Location: Coworks, Tower A, Paras Twin Tower, Golf course road, Gurugram, HaryanaKey Responsibilities: End to end coordination management, Noting and Drafting, Recording of minutes of meeting, Tracking on action taken report, Compilation of reports and presentations by all departments, Operational experience supporting upper level of management, Presentation of required report as per direction of senior management.

Candidates should be from near by location.Candidates must have knowledge about Advance Excel & how to create dash board.Candidates have knowledge about calendar management travel management record management coordination with employees.Preparing PPT give Presentation.must have good communication can join immediate basis.

Manage complex schedules, prioritize appointments, and coordinate internal and external meetings.Inbox & Communication Screening: Monitor the CEO's email inbox, filter important messages, draft correspondence, and field phone calls.Travel Coordination: Plan domestic and international travel logistics, including flights, ground transport, and detailed itineraries.Meeting & Board Support: Prepare briefing notes, presentation slides, and agendas; record and distribute accurate meeting minutes.Confidentiality & Gatekeeping: Handle classified, sensitive corporate and financial data with absolute discretion.

We are seeking a dedicated female Personal Assistant in Ranchi, India, to support daily operations and help ensure smooth workflow within the office.Key responsibilities include managing schedules by organizing appointments and meetings efficiently. You will assist with communication by handling phone calls, emails, and correspondence, ensuring clear and timely information flow. Maintaining records and files accurately is essential, as is performing data entry tasks related to various projects.You will also be responsible for preparing documents and presentations, which involves taking notes during meetings and creating reports. Additionally, you will help with basic office organization, ensuring that supplies are stocked and the workspace is kept tidy.The ideal candidate should possess strong organizational skills, as you will need to prioritize tasks effectively. Good communication skills, both verbal and written, are important for interacting with colleagues and clients professionally. Attention to detail is crucial when managing documents and schedules to avoid any errors. A proactive attitude and willingness to learn will help you thrive in this role, especially if you have recently completed your education.This full-time position is office-based, requiring commitment and a collaborative spirit to work well within a team environment. Candidates should have completed their 12th grade and be ready to take on a dynamic role that will provide entry-level exposure to the professional world.

We are looking for a dedicated Personal Assistant to support operational tasks and help manage day-to-day activities. This role requires strong organizational skills and a proactive attitude to ensure smooth business operations. Key Responsibilities:- Calendar Management: Organize and maintain the executives schedule, arranging appointments and meetings based on priority.- Communication Handling: Manage incoming and outgoing communications, ensuring that messages are relayed promptly and accurately.- Document Preparation: Prepare and edit documents, reports, and presentations, ensuring clarity and professionalism in all written communication.- Travel Coordination: Plan and book travel arrangements, including flights, accommodation, and itineraries, to facilitate smooth travel experiences.- Expense Tracking: Maintain records of expenses and assist with budget management to ensure financial accuracy and accountability.- Office Organization: Keep the office space organized and maintain supplies, ensuring a productive working environment.Required Skills and Expectations:Candidates must have 2 to 8 years of relevant experience in a similar role. Proficiency in Microsoft Office Suite is essential, along with strong written and verbal communication skills. The ideal candidate should possess excellent time management abilities, paying attention to detail while handling multiple tasks. A proactive approach to problem-solving and the ability to maintain confidentiality is crucial. We encourage applications from female candidates who are committed to contributing to the team's success in a full-time office environment in Kanyakumari.

We are looking for an Executive Assistant to support our team in Ahilyanagar. The ideal candidate should have 4 to 5 years of experience and will work full-time from our office. Key Responsibilities:- Manage Schedules: You will organize and maintain the calendars of executives, scheduling meetings, appointments, and travel plans to ensure efficient time management.- Communication Handling: You will act as the main point of contact for internal and external communications, ensuring messages are relayed accurately and promptly to appropriate stakeholders.- Document Preparation: Your role will include drafting, editing, and proofreading documents and reports to maintain high standards of quality and correctness.- Project Coordination: You will assist in coordinating various projects and initiatives, helping track progress and deadlines to ensure timely completion.- Office Management: You will be responsible for managing office supplies, coordinating logistics for meetings and events, and maintaining a well-organized workspace.Required Skills and Expectations:Candidates should possess strong organizational skills to manage multiple tasks effectively. Excellent written and verbal communication skills are essential for interacting with various teams and clients. Proficiency in office software, such as Microsoft Office, is required. A proactive attitude and the ability to work independently are important in this role, as is maintaining confidentiality in sensitive matters. A keen eye for detail and problem-solving skills will help you excel as an Executive Assistant in our dynamic environment.

EXECUTIVE ASSISTANT TO MANAGING DIRECTOR (MD)Location: Belapur, Navi Mumbai, MaharashtraIndustry: Real Estate / Property DevelopmentExperience: 5-7 YearsQualification: Graduate in any disciplineSalary: 45,000 per month onwards, depending on experience, skills and interview performanceEmployment Type: Full-timeJOB SUMMARYWe are looking for a highly organized, proactive and professional Executive Assistant to the Managing Director (MD) to provide executive, administrative and business coordination support.The candidate will work closely with the Managing Director, Business Heads, CFO Office, Project Development Teams and other senior stakeholders to ensure effective coordination, timely follow-ups and smooth execution of key business activities.The ideal candidate should have prior experience supporting a MD/CEO/CXO, excellent communication and coordination skills, strong proficiency in MS Office, and the ability to manage multiple priorities with confidentiality and discretion.KEY RESPONSIBILITIESExecutive & Business Support Manage the MD's calendar, appointments, meetings and daily schedule. Coordinate with Business Heads, Functional Heads, CFO Office and Project Teams on key business initiatives. Follow up with internal and external stakeholders to ensure timely completion of tasks and deliverables. Prepare business briefs, reports, presentations and information required by the MD. Conduct research, data analysis and market/comparable analysis to support business decisions. Monitor important business initiatives and ensure timely follow-up and execution.MIS & Reporting Collect, consolidate and analyze business and project-related data. Prepare MIS reports, business updates, project performance reports and management dashboards. Prepare PowerPoint presentations and reports for the MD and Senior Leadership Team. Track project milestones, timelines, pending actions and key deliverables. Highlight delays, risks, gaps and important matters requiring management attention.Meetings & Follow-ups Schedule and coordinate internal and external meetings. Prepare meeting agendas and supporting documents when required. Prepare Minutes of Meetings (MOM) and maintain action trackers. Follow up with concerned teams and stakeholders until action items are closed.Travel & Logistics Plan and coordinate the MD's domestic and international business travel. Manage flight bookings, hotels, transportation, appointments and travel itineraries. Coordinate meetings and business appointments during travel. Valid passport is mandatory. Candidate must be willing to travel nationally and internationally, including short-notice travel as required.Finance & Administrative Coordination Coordinate with the CFO Office and Finance team on required business and financial follow-ups. Follow up on bills, vouchers, expenses, payments and related documentation. Support coordination for periodic financial and business reporting. Assist in identifying cost optimization and operational efficiency opportunities. Handle emails, letters, official correspondence and other administrative requirements on behalf of the MD. Maintain confidentiality of sensitive business and financial information.Stakeholder Management Act as a coordination point between the MD and internal/external stakeholders. Coordinate with Finance, Legal, HR, Projects, Sales & Marketing and other functions. Liaise with consultants, advisors, vendors, suppliers, group companies and business partners. Ensure effective communication and coordination across departments.Project & Process Coordination Support monitoring of key real-estate projects and strategic initiatives. Track project progress, deadlines, dependencies and pending decisions. Proactively flag risks, delays and bottlenecks to the MD. Support development of structured trackers and workflows to improve business execution. Ensure management decisions and assigned tasks are followed through to closure.CANDIDATE PROFILE Graduate in any discipline. 5-7 years of relevant experience as an Executive Assistant. Prior experience supporting a MD, CEO, CXO or senior leadership is preferred. Experience in Real Estate, Property Development or Infrastructure will be an advantage. Strong proficiency in MS Excel, PowerPoint and Word. Good analytical, reporting and presentation skills. Excellent verbal and written communication skills. Strong stakeholder management and interpersonal skills. Ability to manage multiple priorities and work under tight deadlines. Strong follow-up, coordination and execution skills. Professional, presentable, proactive and solution-oriented. Ability to handle confidential information with maturity and discretion.MUST-HAVE REQUIREMENTS Valid Passport - Mandatory. Willingness to travel nationally and internationally. Comfortable with short-notice business travel when required. Experience working directly with senior management, MD, CEO or CXO. Strong MS Office and communication skills. Excellent organizational and follow-up abilities.KEY SKILLSExecutive Assistance MD/CEO Support Business Coordination MIS Reporting MS Excel PowerPoint Calendar Management Stakeholder Management Project Coordination Travel Management Market Research Communication Follow-up Administrative CoordinationCOMPENSATION & LOCATIONSalary: 45,000 per month onwards, based on experience, skills and interview performance.Location: Belapur, Navi Mumbai, Maharashtra.

We are looking for a dedicated Personal Assistant to support our executive team in JP Nagar Phase 2. The ideal candidate should have 4 to 7 years of experience and hold a Bachelors degree in Engineering (B.E). This is a full-time office position for female candidates.Key Responsibilities:- Manage Schedules: Organize and maintain the executive's calendar, ensuring all appointments and meetings are effectively scheduled and prioritized.- Correspondence Handling: Draft and manage emails, letters, and other communications on behalf of the executive, ensuring timely responses and professionalism.- Meeting Coordination: Arrange meetings, including preparing agendas, taking minutes, and following up on action items to ensure smooth execution.- Travel Arrangements: Plan and coordinate travel itineraries, including flights and accommodation, while considering budget and time efficiency.- Documentation Management: Organize and maintain important documents and files, both physical and digital, for quick access and retrieval.- Office Support: Assist with day-to-day office operations, ensuring the workspace is well-organized and conducive to productivity.Required Skills and Expectations:The ideal candidate must have excellent organizational and time-management skills. Strong communication skills, both written and verbal, are essential. Proficiency in Microsoft Office Suite is important for effective document creation and presentations. A proactive attitude with problem-solving abilities will be valued. Candidates should be able to maintain confidentiality and work well under pressure, often managing multiple tasks simultaneously. A collegial personality and the ability to work in a team environment are important for success in this role.

We are looking for a dedicated Personal Assistant to support our team in Nashik. This is a full-time position where you will play a vital role in helping our daily operations run smoothly.Key Responsibilities:- Manage schedules: Organize and maintain calendars, ensuring that appointments and meetings are timely and efficient.- Handle communication: Respond to emails and phone calls on behalf of the team, ensuring clear and professional communication.- Organize documents: Maintain and file important documents, making sure that everything is easily accessible when needed.- Assist with travel arrangements: Plan and book travel itineraries, including flights, accommodation, and transportation.- Support project management: Help with tracking project deadlines and deliverables, ensuring tasks are completed on time.- Prepare reports: Gather and compile information to create reports and presentations for internal and external meetings.Required Skills and Expectations:- Strong organizational skills: The ability to manage multiple tasks efficiently while paying attention to details is essential.- Good communication skills: You should be able to convey information clearly and effectively, both verbally and in writing.- Proficiency in office software: Familiarity with Microsoft Office or similar software for creating documents, spreadsheets, and presentations is important.- Ability to work independently: You should be self-motivated and capable of handling tasks without constant supervision.- Team player: A positive attitude and willingness to collaborate with others are key to success in this role. No prior experience is required, making this a great opportunity for individuals looking to start their career in administration.

We are looking for an Executive Assistant (EA) to support the senior management team in Banjara Hills. The ideal candidate should possess strong organizational skills and the ability to manage multiple tasks effectively. Key Responsibilities:- Calendar Management: Organize and maintain the schedules of executives, ensuring that appointments and meetings are coordinated efficiently.- Communication Liaison: Act as a point of contact between the management and internal/external stakeholders, conveying messages clearly and professionally.- Document Preparation: Draft, edit, and finalize reports, presentations, and other documents as required, ensuring high-quality and accurate output.- Meeting Coordination: Arrange logistics for meetings, including booking venues, preparing agendas, and taking minutes to ensure all necessary information is recorded.- Travel Arrangements: Plan and coordinate travel itineraries for executives, including flights, accommodations, and ground transportation to ensure smooth travel experiences.- Project Assistance: Support various projects as assigned, helping with research and other administrative tasks to facilitate project completion.Required Skills and Expectations:Candidates should have a minimum of 2 to 4 years of experience in a similar role, preferably with an M.B.A/PGDM degree. Strong communication skills, both written and verbal, are essential. The ability to prioritize tasks and work under pressure while maintaining attention to detail is crucial. Proficiency in Microsoft Office Suite and other relevant software is expected. The candidate should be proactive, resourceful, and able to work independently as well as part of a team.

We are looking for a Personal Assistant to support daily activities and enhance productivity. The role is based in Delhi NCR, and we require a dedicated male candidate with 1 to 3 years of experience. A minimum educational qualification of 12th pass is necessary for this position.Key Responsibilities:- Manage Scheduling: You will organize appointments, meetings, and travel plans to ensure smooth day-to-day operations.- Handle Communication: You will respond to emails and phone calls, acting as the first point of contact, and facilitating communication between the management and other staff members.- Maintain Records: You will keep and update important documents and files, ensuring that information is easily accessible and well-organized.- Assist in Preparing Reports: You will help in gathering information and creating reports, summaries, or presentations as required by management.- Perform Administrative Tasks: You will conduct basic office tasks such as ordering supplies and managing office equipment.To succeed in this role, you should have the following skills and expectations:- Strong organizational skills to manage tasks efficiently and prioritize effectively.- Good written and verbal communication skills to convey information clearly.- Proficiency in basic computer applications, including Microsoft Office.- A proactive attitude, capable of taking initiative and problem-solving when challenges arise.- A professional demeanor, with a focus on confidentiality and reliability.Overall, the Personal Assistant will play an essential role in ensuring that the office runs smoothly and effectively.

Hiring: Executive Assistant to the Promoter & COOLocation: Ghaziabad, Uttar PradeshPosition: Executive Assistant to the Promoter & COO Job DetailsExperience: 6-10 yearsIndustry: Manufacturing / Engineering background essential

We are looking for a dedicated Office Assistant to join our team in Nashik. The ideal candidate should have 1 to 2 years of experience and hold a degree in fields such as B.A, B.C.A, B.B.A, B.Com, B.Ed, B.Sc, or B.E. This full-time position requires a female candidate who will work from the office.Key Responsibilities:- Organizing Office Documents: Maintain and manage files and records to ensure easy access to important documents and information.- Assisting with Correspondence: Handle incoming and outgoing communications, such as emails and phone calls, ensuring timely responses and efficient information flow.- Supporting Daily Operations: Assist with day-to-day office activities, ensuring a smooth and efficient working environment for all staff.- Scheduling Meetings: Coordinate and schedule meetings for team members, helping to manage calendars and ensure everyone is informed.- Managing Supplies: Oversee office supplies and inventory, placing orders as necessary to maintain stock levels.Required Skills and Expectations:Candidates must possess strong organizational skills and attention to detail to manage various tasks effectively. Good communication skills, both verbal and written, are essential for interacting with team members and clients. Proficiency in basic office software, such as Microsoft Word and Excel, is required for document management and reporting. The candidate should be a team player who is proactive in addressing challenges and can adapt to changing priorities in a dynamic office environment. A positive attitude and a willingness to learn are also highly valued.

Job Title: Executive AssistantJob Responsibilities:- Manage daily schedules, meetings, and appointments.- Handle phone calls, emails, and correspondence.- Prepare reports and maintain office records.- Coordinate with clients and team members.- Manage travel arrangements, including flight and hotel bookings.- Provide administrative and secretarial support to the boss.- Maintain calendars, documents, and confidential information.Required Skills:- Good communication and coordination skills.- Proficiency in MS Office and Excel.- Strong organizational and time-management skills.- Ability to multitask and maintain confidentiality.

Social Media ManagerExperience: 3-6 YearsLocation: MumbaiWe are hiring a Social Media Manager to develop and execute social media strategies, strengthen brand presence, and drive audience engagement across digital platforms.Key ResponsibilitiesPlan and manage social media campaigns across Instagram, Facebook, LinkedIn, and other platforms.Develop content calendars and coordinate creative content production.Monitor engagement, reach, followers, and campaign performance.Analyze social media insights and optimize strategies.Manage paid social campaigns and audience targeting.Track social media trends, competitor activities, and brand mentions.Coordinate with content, design, and marketing teams.Relevant SkillsSocial Media Management, Social Media Marketing, Instagram, Facebook, LinkedIn, Content Strategy, Content Calendar, Community Management, Meta Ads, Social Media Analytics, Campaign Management, Digital Marketing, Canva, Brand Management

Learning & Development Executive Experience: 7-9 YearsLocation: BangaloreHiring Company: Talent Zone ConsultantBrief JD:We are hiring a Senior Learning & Development Executive to manage employee learning initiatives, training programs and capability development. The role involves identifying training needs, coordinating programs, evaluating effectiveness and supporting the organization's overall talent development strategy.Key ResponsibilitiesConduct Training Needs Analysis (TNA) across business functions.Design and coordinate learning and development programs.Manage internal and external trainers and training vendors.Develop training calendars, content and learning materials.Track employee participation and training completion.Measure training effectiveness and prepare L&D reports.Support leadership development and competency-building programs.Manage LMS and maintain employee learning records.Gather feedback and continuously improve training programs.Collaborate with HR and business leaders on capability development.Relevant SkillsetLearning & Development, Training & Development, TNA, Training Needs Analysis, LMS, Leadership Development, Competency Development, Training Calendar, Employee Development, Vendor Management, L&D Analytics, Performance Management, HRMS, MS Excel