Calendar Management Job Vacancies in Gurgaon

Job SummaryWe are seeking a highly Organized, Proactive, and Resourceful Executive Assistant (EA) with Strong Business Acumen to Support Senior Leadership in a fast-paced Architecture and Interior Design firm. This role is ideal for someone who can seamlessly manage Executive Schedules while contributing to Business Strategy, Project Coordination and Data-Driven Decision-Making. The ideal candidate will act as a Strategic Partner, ensuring the Executives Time is optimized and Business priorities are advanced.Key Responsibilities Administrative & Executive Support Manage Complex Calendars, Travel Arrangements, Meeting Coordination, and Communications. Prepare Presentations, Reports, Meeting Agendas and Minutes. Act as the Point of Contact Between the Executive and Internal/External Stakeholders, Coordinate Internal and External Meetings, Reviews and Client Site Visits. Strategic & Business Support Analyse Business Data and Assist in preparing Dashboards, Financial Summaries, Client Profitability Analyses and Performance Reports. Coordinate Strategic Initiatives, Track Progress on Key Projects and Provide insights. Participate in Business Reviews, Planning Meetings and Contribute to discussions with a Strategic Lens. Support Fee Proposals, Project Budgeting, Resource Planning and Resource Utilisation in Collaboration with Project Managers. Conduct Market Research, Competitor Analysis and Benchmarking to inform Business Decisions. Project Management Assist in Planning, Executing and Monitoring Business and Operational Projects. Follow up on Action Items with Relevant Teams, ensuring Deadlines and Deliverables are met. Track progress of key design projects and deliverables across teams. Follow up on Timelines, Action Items and Dependencies across Architectural, Design, and Vendor Teams. Liaise with Consultants, Contractors and Client Representatives for Project Coordination. Communication & Stakeholder Management Draft high-quality communication including emails, briefs, reports, business correspondence, meeting summaries, and proposals and internal memos. Maintain strong relationships with key stakeholders, clients, and partners. Act as a communication bridge between leadership, clients, and internal teams. Confidentiality & Judgment Handle sensitive information with the utmost confidentiality and discretion. Make informed decisions and prioritize tasks in alignment with business goals. Preferred Traits Strategic thinker with a hands-on approach. Highly organized, detail-oriented, and tech-savvy. High degree of professionalism and emotional intelligence. Proactive problem solver with a Business-First Mindset. Ability to handle ambiguity and bring structure to evolving creative processes. You think like a Businessperson but Speak the Language of Design. You bring Clarity, Calm and Coordination wherever you go. Career Growth & Opportunities Opportunity to work directly with the Leadership Team on firm-wide Strategy and Projects. Exposure to Design Thinking and Client Management. Fast-track Growth into Operations Lead roles. Interested, please share the following details with an updated CV.Total ExperienceCurrent CTCExpected CTCNotice Period Current LocationReason for Job Change

Mandatory Criteria (Can't be neglected during screening) :Candidate should have 3 to 5 years of experience in End to end Campus hiring Coordination.Efficient and effective management in collaboration with candidates, campus hiring managers and T&P team, including communication and calendar management.Data Management, schedule meetings, interviews, HR events and maintain agendas.Managing & coordinating campus recruitment activities.Responsible for Pre-joining engagement, on-boarding and documentation of campus joiners.Issuance of Offer/Appointments letter post finalization of candidates.Strong communication & Excellent written and verbal communication skills.Willingness to Travel.ONLY MALE CANDIDATES WHO ARE LOCATED IN DELHI NCR AND GURGAON ARE REQUIRED.DescriptionAs a Campus Coordinator, you are expected to perform following tasks:1. Efficient and effective management in collaboration with candidates, campus hiring managers and T&P team, including communication and calendar management.2. Data Management, schedule meetings, interviews, HR events and maintain agendas.3. Managing & coordinating campus recruitment activities.4. Manage candidate grievances & doubts.5. Responsible for Pre-joining engagement, on-boarding and documentation of campus joiners.6. Issuance of Offer/Appointments letter post finalization of candidates.To be successful in Campus Coordinator Role you are required to have:Strong communication & Excellent written and verbal communication skills.Excellent organizational skills and ability to multitask with strong business acumen.Excellent time and work management skills, ability to prioritize, ability to handle team dynamics, attention to detail and ability to meet established deadlines.Proficiency in End to end Campus hiring coordination.Willingness to TravelExperience:-> 3 to 5 years of experience in Campus hiring Coordination.