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Calendar Management Job Vacancies in Mumbai

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Hiring For Executive Assistant (Female Candidates Required)

Red Ribbon Entertainment

  • 1 - 2 yrs
  • 4.3 Lac/Yr
  • Andheri West Mumbai
Calendar Management Engagement Manager Event Planning Email Writing Brand Communication Executive Assistant Receptionist Cum Executive Assistant Admin Data Management Report Preparation
We are looking for a dedicated Executive Assistant to provide high-level administrative support. The ideal candidate should be a female professional with 1 to 2 years of experience, possessing a relevant educational background.**Key Responsibilities:**- **Calendar Management:** Organize and maintain the executive's schedule, ensuring efficient time management by scheduling meetings, appointments, and travel arrangements.- **Communication Liaison:** Act as the first point of contact for internal and external communications, handling phone calls, emails, and correspondence with professionalism and confidentiality.- **Document Preparation:** Prepare and edit documents and presentations, ensuring accuracy and clarity, which may include reports, memos, and meeting agendas.- **Meeting Coordination:** Arrange and coordinate meetings, including logistics, materials, and follow-up actions, while ensuring all participants are well-informed.- **Project Assistance:** Support various projects by providing research, tracking progress, and managing timelines, helping ensure that projects meet organizational goals.- **Office Management:** Maintain office supplies and equipment, assisting in the daily operational needs to keep the office running smoothly.**Required Skills and Expectations:**The ideal candidate will possess strong organizational and time management skills, allowing them to prioritize tasks efficiently. They should have excellent communication skills, both verbal and written, to interact effectively with stakeholders. Proficiency in office software (e.g., MS Office Suite) is essential. A proactive approach to problem-solving and the ability to work independently as well as part of a team is expected. Additionally, candidates should be adaptable and able to handle a dynamic work environment with a positive attitude.
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Executive Assistant (1-4 Years)

RMBAY Mumbai

  • 1 - 4 yrs
  • 3.0 Lac/Yr
  • Mumbai
English Typist Calendar Management Management Skills Fixing Appointments Meeting Organizer Travel Arrangements Travel Booking
We are looking for a polite attitude EA for the Partner of the company. Individual needs to be good at communication, proficient typist, good at coordination, should be good at calendar management, booking travel, etc
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Hiring EA For Mumbai (Only Females)

Search Synergy

  • 5 - 11 yrs
  • 13.0 Lac/Yr
  • Mumbai
Personal Assistant Executive Assistant Calendar Management Travel Good Communication Skills
We are looking for a dedicated Executive Assistant (EA) to support our team in Mumbai. This position is open to female candidates with 5 to 11 years of experience, and it requires full-time presence in the office. **Key Responsibilities:**- **Calendar Management**: Organize and maintain the executive's calendar, scheduling meetings and resolving conflicts to ensure efficient time management.- **Communication Liaison**: Serve as the primary contact between the executive and internal or external stakeholders, facilitating clear and effective communication.- **Meeting Coordination**: Prepare agendas, take notes, and follow up on actions from meetings to ensure that all tasks are completed on time.- **Travel Arrangements**: Plan, coordinate, and book all travel logistics, ensuring all necessary arrangements are made efficiently.- **Document Management**: Draft, edit, and organize correspondence and reports, maintaining accuracy and confidentiality throughout the process.- **Project Support**: Assist with various projects by conducting research and gathering information, helping the executive make informed decisions.**Required Skills and Expectations:**- Proven experience as an executive assistant or in a similar administrative role, demonstrating strong organizational abilities and attention to detail.- Excellent written and verbal communication skills, enabling effective interaction with diverse stakeholders.- Proficiency in office software (e.g., MS Office Suite) and familiarity with digital communication tools.- Strong problem-solving skills and the ability to work well under pressure, managing multiple tasks simultaneously.- High degree of discretion and professionalism, as the role involves handling sensitive information. Candidates should be proactive, adaptable, and possess a positive attitude towards their work.
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Personal Assistant (female Only)

Celestial Globe

  • 2 - 5 yrs
  • Prabhadevi Mumbai
Bold Nature Time Management English Shorthand Secretarial Activities Receptionist Activities Presentation Skills Administrative Skills Calendar Management Good Communication Coordination Skills Listing Agreement Basic Computer Skills Microsoft Excel Shorthand
Administrative Support: Handle incoming and outgoing calls, emails, and mail, and act as a primary point of contact.Scheduling: Manage diaries, schedule appointments, and coordinate meetings, ensuring no conflicts.Travel Coordination: Arrange all aspects of travel, including flights, accommodation, and transportation.Meeting Management: Prepare for meetings, take minutes, and distribute them to attendees.Document & Data Management: Prepare reports, presentations, and other documents; maintain organized filing systems, both physical and digital.Errands & Personal Tasks: Run personal errands such as shopping, handling bills, or coordinating household services.Event Planning: Assist in organizing events, from small meetings to larger conferences.Research: Conduct research on various topics for projects or personal use on behalf of the employer.Essential skillsExceptional organization and time-management skills.Strong verbal and written communication skills.Discretion and professionalism, especially when handling confidential information.Problem-solving and decision-making abilities.Proficiency in common software like word processing, spreadsheets, and presentation tools.Important considerationsDiverse role: The specific duties can be highly varied depending on the employer, ranging from professional to personal tasks.Proactive approach: A proactive mindset is crucial for anticipating needs and solving problems before they arise.Adaptability: The role requires the ability to adapt to a fast-paced and changing environment*FEMALE ONLY*
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Executive Assistant to Director

Morganite Consultant

  • 5 - 8 yrs
  • 8.0 Lac/Yr
  • Goregaon Mumbai
Good Communication Skills Email Writing Calendar Management
Provide end-to-end administrative support to the Director Manage complex calendars, schedule internal and external meetings, and coordinate travel itineraries Prepare reports, business presentations, and meeting agendas as required Serve as the primary liaison between the Director and internal/external stakeholders Handle sensitive and confidential information with utmost discretion Monitor emails, manage communications, and ensure timely follow-ups Track action items and maintain task lists for effective execution Assist in organizing board meetings, offsites, and key events Maintain organized filing systems and document records
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Hiring For Personal Assistant

Seva Vivek

  • 1 - 7 yrs
  • 3.5 Lac/Yr
  • Borivali Mumbai
Graduate With Good General Knowledge Communication Skills Adaptability Presntable Energetic Bold Nature Time Management Microsoft Excel Secretarial Activities Interpersonal Skills Presentation Skills Administrative Skills Coordination Skills Calendar Management Good Communication
- Manage schedules and appointments: The personal assistant will be responsible for organizing and managing the daily schedules and appointments of the employer, ensuring that all commitments are met in a timely manner.- Coordinate meetings and travel arrangements: The individual will assist in scheduling meetings, coordinating travel arrangements, and preparing necessary documentation for business trips.- Handle administrative tasks: The personal assistant will handle various administrative tasks such as filing, data entry, and organizing documents to ensure smooth workflow within the office.- Assist with communication: The individual will be responsible for drafting emails, answering phone calls, and liaising with clients and colleagues on behalf of the employer.- Conduct research and prepare presentations: The personal assistant will conduct research on various topics as required and assist in preparing presentations for meetings and events.Required skills and expectations:1. Must be a graduate with good general knowledge.2. Excellent communication skills, both verbal and written.3. Ability to adapt to changing priorities and work efficiently in a fast-paced environment.4. Presentable and energetic with a bold nature.5. Strong time management skills to handle multiple tasks simultaneously.6. Proficiency in Microsoft Excel for data management and analysis.7. Experience in secretarial activities and knowledge of basic administrative tasks.8. Excellent interpersonal, coordination, and presentation skills.9. Ability to manage a calendar effectively and prioritize tasks accordingly.10. Good communication skills to interact with various stakeholders effectively.
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Executive Assistant

The Caliber Hunt

Executive Assistant Travel Arrangements Calendar Management Minutes Of Meetigs Microsoft PPT
Job SummaryWe are seeking a highly Organized, Proactive, and Resourceful Executive Assistant (EA) with Strong Business Acumen to Support Senior Leadership in a fast-paced Architecture and Interior Design firm. This role is ideal for someone who can seamlessly manage Executive Schedules while contributing to Business Strategy, Project Coordination and Data-Driven Decision-Making. The ideal candidate will act as a Strategic Partner, ensuring the Executives Time is optimized and Business priorities are advanced.Key Responsibilities Administrative & Executive Support Manage Complex Calendars, Travel Arrangements, Meeting Coordination, and Communications. Prepare Presentations, Reports, Meeting Agendas and Minutes. Act as the Point of Contact Between the Executive and Internal/External Stakeholders, Coordinate Internal and External Meetings, Reviews and Client Site Visits. Strategic & Business Support Analyse Business Data and Assist in preparing Dashboards, Financial Summaries, Client Profitability Analyses and Performance Reports. Coordinate Strategic Initiatives, Track Progress on Key Projects and Provide insights. Participate in Business Reviews, Planning Meetings and Contribute to discussions with a Strategic Lens. Support Fee Proposals, Project Budgeting, Resource Planning and Resource Utilisation in Collaboration with Project Managers. Conduct Market Research, Competitor Analysis and Benchmarking to inform Business Decisions. Project Management Assist in Planning, Executing and Monitoring Business and Operational Projects. Follow up on Action Items with Relevant Teams, ensuring Deadlines and Deliverables are met. Track progress of key design projects and deliverables across teams. Follow up on Timelines, Action Items and Dependencies across Architectural, Design, and Vendor Teams. Liaise with Consultants, Contractors and Client Representatives for Project Coordination. Communication & Stakeholder Management Draft high-quality communication including emails, briefs, reports, business correspondence, meeting summaries, and proposals and internal memos. Maintain strong relationships with key stakeholders, clients, and partners. Act as a communication bridge between leadership, clients, and internal teams. Confidentiality & Judgment Handle sensitive information with the utmost confidentiality and discretion. Make informed decisions and prioritize tasks in alignment with business goals. Preferred Traits Strategic thinker with a hands-on approach. Highly organized, detail-oriented, and tech-savvy. High degree of professionalism and emotional intelligence. Proactive problem solver with a Business-First Mindset. Ability to handle ambiguity and bring structure to evolving creative processes. You think like a Businessperson but Speak the Language of Design. You bring Clarity, Calm and Coordination wherever you go. Career Growth & Opportunities Opportunity to work directly with the Leadership Team on firm-wide Strategy and Projects. Exposure to Design Thinking and Client Management. Fast-track Growth into Operations Lead roles. Interested, please share the following details with an updated CV.Total ExperienceCurrent CTCExpected CTCNotice Period Current LocationReason for Job Change
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Hiring Fresher / Personal Assistant / Higher Secondary

A1 Impex

  • 0 - 3 yrs
  • 4.0 Lac/Yr
  • Female
  • Mumbai
Microsoft Excel Time Management Interpersonal Skills Good Communication Calendar Management Basic Computer Skills Secretarial Activities
We have vacant of 1 Personal Assistant Job in Mumbai, for Freshers Educational Qualification : Higher Secondary, Other Bachelor Degree Skill Microsoft Excel, Time Management, Interpersonal Skills, Good Communication, Calendar Management, Basic Computer Skills, Secretarial Activities etc.Applicant should be organized, presentable and have good communication skills. Should know Microsoft office and google sheet.Ready to travel.first telephonic interview then through google meet.telephonic interview will be done from US office.
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Office Assistant (Only Females)

Shubh Laabh Real Estate Pvt. Ltd.

Customer Relationship Tally Microsoft Excel Data Management Microsoft Word Microsoft Office Internet Receptionist Activities Administrative Skills Basic Computers Office Work Typing Calendar Management Followups Data Entry MS Office Typing Skills
1) Should able to handle Banks work2) Attending Phone Calls3) Print / Scan / Xerox / Filing dispatch Couriers & record4) Managing file system and maintain proper filing system5) Documentation and other office related work6) Coordinate with brokers and find the new clients whenever is required7) Maintain Pretty Cash8) Maintain office & Manage office boy9) Monthly MIS10) Schedule meetings and appointment and manage travel11) Manage information flow in a time12) Set up meeting13) Communication Memos, Emails, Reports phone calls in a polite andprofessional manner14) Visitors and identifying their visit15) Maintain Attendance and Leave Records16) Carry out desk & field market research17) Responsible for collection,18) Tabulation of data entry & data processing during market research for otherbench mark projects
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Executive Assistant

Auctusesg Private Limited

  • 2 - 7 yrs
  • 9.0 Lac/Yr
  • Dadar Mumbai
Travel Booking Travel Arrangements Calendar Management Data Management Office Secretary Outlook MS Office
2 -7 years with CXO/CEOs office preferred Calendar Management:o Experience of handling email, phone & letter correspondenceo Managing and coordinating external/internal meetingso Coordination with teams/follow ups and handling team MIS/weekly reviewsTravel Management:o Ticket bookings/Web-check in/coordinating with travel agency o End to end Visa coordination/Forex/insurance in case of international travelo Ground transportationo Accommodation booking and coordination with hotels MDs Desk managemento Handling phone/internet/credit cards/expenseso Tracking of travel/ phone/internet bills and ensuring payments on time o Tracking credit cards, preparing expense statements/tallying expenses and ensuring payments on time o End to end coordination on any bills, reimbursement or desk related mattersInternal and external stakeholder managemento Database management & dispatches to CRMo Collation of team reports, preparing power point presentations, formatting documents o Coordination with external stakeholders on any matters related to MDs calendar or meetings Qualifications: o Graduation or a postgraduation degree from reputed institution o Secretarial course completion will be an added advantage Key functional skills required:o Affluent with MS Office, PowerPoint, excel, mail merge, MS Teams, Zoom, Webex and ability to work around any other interactive multimedia and AI platforms o Ability to understand business, its objectives and prioritieso Activity planning and managing events o Understanding of Sustainability space preferredKey attributes:o Excellent Written & Oral Communication- Fluency in English o Excellent Interpersonal Skills and ability to coordinate with senior global community o High on multitasking, cross Collaboration and target oriented mindseto Ability to maintain confidentiality and capture/handle/anticipate sensitive information o Confident and pleasant personalityo Ability to work with stiff timelines/late hours
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Office Assistant - Sewri Mumbai

VIVA GLOBAL

  • 0 - 2 yrs
  • 3.5 Lac/Yr
  • Sewri Mumbai
Email Marketing Communication Officer Customer Relationship Microsoft Excel Microsoft Office Microsoft Word Receptionist Activities Office Superintendent Clerical Work Calendar Management Office Work Typing MS Office
We are looking for 2 Office Assistant Posts in Sewri, Mumbai, with deep knowledge in Email Marketing,Communication Officer,Customer Relationship,Microsoft Excel,Microsoft Office,Microsoft Word,Receptionist Activities,Office Superintendent,Clerical Work,Calendar Management,Office Work,Typing,MS Office and Required Educational Qualification is : B.A, B.Com, M.A
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Office Assistant - Mumbai (Female Candidates Only)

Techbuild

  • 2 - 4 yrs
  • 2.0 Lac/Yr
  • Mumbai
Receptionist Activities Microsoft Excel Microsoft Word Administrative Skills Data Management Customer Relationship Calendar Management Clerical Work Typing Followups Data Entry
We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. The ideal candidate will provide essential administrative support to ensure the smooth operation of our office.Responsibilities:Manage office supplies and equipmentHandle incoming and outgoing mailSchedule appointments and maintain calendarsProvide general administrative support to the teamAssist with data entry and filingMaintain a clean and organized workspace
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Office Assistant (Full Time)

Livetech India

  • 1 - 3 yrs
  • 4.0 Lac/Yr
  • Andheri Mumbai
Information Technology Consultant Project Guide Career Consultant Career Development Data Management Microsoft Excel Microsoft Word Microsoft Office Office Work Calendar Management Internet
Key Responsibilities:* Guide students in course selection and career paths.* Handle walk-in admissions and provide information on IT courses.* Manage new leads and follow up on inquiries to increase student enrollment.* Coordinate with trainers for student progress and support.Preferred Candidate:* Strong communication and persuasion skills.* Leadership qualities with experience in sales.* Salary: 25,000 - 30,000 (Negotiable)Benefits:* Gain valuable IT sector knowledge.* Learn new skills and grow professionally.* Flexible work hours.Ideal for individuals passionate about education and helping students succeed!
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Executive Assistant - Exports

Bhavi International Pvt. Ltd.

  • 8 - 10 yrs
  • 7.0 Lac/Yr
  • 121961
Time Management Communication Attention to Detail Calendar Management Computer Proficiency Problem Solving Adaptability Multi Tasking Staff
Hiring for 1 EXECUTIVE ASSISTANT - EXPORTS Job in Ghatkopar West, Mumbai, with minimum 8 Years Experience, Required Educational Qualification is : B.B.A, M.B.A/PGDM with Good knowledge in Time Management, Communication, Attention To Detail, Calendar Management, Computer Proficiency, Problem Solving, Adaptability, Multi Tasking Staff etc.1) Executive Support: Provide administrative support to the Managing Director, including scheduling meetings, managing calendars, and handling correspondence.2) Documentation: Maintain records and files, ensuring they are organized and up-to-date.3) Customer Interaction: Handle customer inquiries and provide information about products and services.4) Marketing Coordination: Assist MD in the planning and execution of marketing campaigns and events.5) Social Media Management: Assist in managing the companys social media accounts and online presence.6) Ready to travel locally & internationally with MD7) Excellent written & verbal Communication Skills8) Experience of 8 to 10 years in Dyes & Chemicals industry preferred.
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Executive Assistant

Mayvent Management

Calendar Management Travel Arrangements Scheduling Administrative Secretary
1. Calendar and Schedule Management: Manage and maintain the Vice President calendar, scheduling meetings,appointments, and travel arrangements. Coordinate and prepare materials for meetings, ensuring the VicePresident is informed of upcoming commitments.2. Communication and Correspondence: Serve as the primary point of contact for internal and externalcommunications with the Vice President office. Screen and prioritize emails, phone calls, and other communications,responding on behalf of the Vice President when appropriate. Draft, proofread, and edit correspondence, reports, and presentations.3. Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas,taking minutes, and following up on action items. Arrange logistics for board meetings, executive team meetings, and otherkey events.4. Travel Management: Plan and coordinate domestic and international travel, including flights,accommodations, and itineraries. Prepare travel expense reports and ensure timely reimbursement.5. Project Management: Assist with special projects and initiatives, conducting research, compilingdata, and creating reports as needed. Collaborate with other departments to ensure the successful execution ofcompany-wide projects.6. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Maintain a high level of professionalism and integrity in all interactions.7. Office Management: Oversee the smooth functioning of the Vice President office, ensuring it iswell-organized and equipped. Manage office supplies and equipment, liaising with vendors and serviceproviders as needed.8. Relationship Management: Build and maintain positive relationships with key stakeholders, includingboard members, senior executives, clients, and partners. Facilitate communication between the Vice President and otherdepartments, ensuring alignment and collaboration.
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Executive Assistant

Om Sai Group Consultancy

Calendar Management
Hiring of Executive Assistant for Chairman (Male Only) with 3-5 years experience at Opera House, Charni Road, MumbaiAbout Company: Its a well reputed around 50 years old grup company, over 3 lakh gem and jewellery businesses from across the country represents various industry segments such as Manufacturers, Retailers, Wholesalers, Allied, gold, silver, platinum, diamonds, Gem stones, machinery, etc. including the entire industry value chain from bullion to retail.Position: Executive Assistant for Chairman (Male Only)Industry: DiamondSalary Package: 50 k to 60kJob location: Opera House, Charni Road, MumbaiGender: MaleWorking Experience: at least 3-5 years.Qualification: Any GraduateJob Description:Calendar management through advanced technological tools for the Chairman.Support the Chairman in preparation of meetings, while taking necessary minutes and providing post execution updates from various clients to the Chairman.Sales are handling on call and meeting; Coordinate with other leadership teams on-an-on-going basis.Ensure appropriate calls are directed to the Chairman.Must be comfortable with traveling with Chairman.Responsibilities for customer management and controlling receivables.Very good communication skills and a strong command over English is a must.Interview Process: Face to face TomorrowIf you are interested, please email your updated resume at varun.osg777@gmail.com or contact @ 9899241708 as soon as possible.Signature:Regards,Varun (Hr) -9899241708Varun.osg777@gmail.com
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Personal Assistant (Full Time)

Asit C. Mehta Investment Intermediates Ltd.

  • 4 - 6 yrs
  • 7.0 Lac/Yr
  • Powai Mumbai
Personal Assistant Calendar Management Work From Home
Manage executives' calendars, schedule appointments, and coordinate meetings.Screen and prioritize emails, phone calls, and other communications.Prepare and organize materials for meetings and presentations.Handle travel arrangements, including booking flights, hotels, and transportation.Assist in preparing reports, documents, and presentations.
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Executive Assistant

Voizworks

  • 7 - 8 yrs
  • 13.0 Lac/Yr
  • Mumbai
Office Administration Microsoft Office Data Management Calendar Management
1) Calendar Management includes scheduling meetings, setting up reminders & follow up on agendas.2) Handle correspondence and data management.3) Coordinating with internal & external stakeholders with clear & effective communication4) Travel Management5) Manage schedules & acts as single point of contact for the team.6) Follow up on pre reads or minutes of the meeting for MD meet & other critical meetings.7) Help plan events, meetings, activities or special projects.8) Any other tasks assigned by the reporting manager from time to time.
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Front Office Assistant (Female)

Hour Space

  • 0 - 3 yrs
  • 1.3 Lac/Yr
  • Colaba Mumbai
Microsoft Excel Email Calendar Management
- Maintaining the cleanliness and presentation of the office daily.- Handle the front office - directing all visitors, including vendors, clients, candidates and customers appropriately- Screen Incoming calls and direct it to appropriate departments and take accurate and complete messages.- Order and Manage the Office Stationery supplies- Manage the routine Office Administrative duties.- Maintain records, documents, papers along with ability to scan them and email to desired recipient.- Perform other duties as instructed by the Director which contribute to the effective office management of the company.- Coordinate and manage the day to day operations of the Office Assistants
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Female Personal Secretary

Al-Gyas Exports Pvt Ltd

  • 2 - 5 yrs
  • Mumbai
Calendar Management Secretarial Activities Microsoft Excel Microsoft Office Internet Banking Communication Skills Personal Secretary
-Manage payments, subscriptions, AMCs, etc. for Director and family-Capture and follow-up on key meetings and presentations-Helping drive completion of key deliverables and following up on outstanding action items-Schedule meetings and appointments-Should be able to maintain confidentiality of work handled-Manage travel itineraries - provide support for domestic and international travel; VISA assistance wherever required; accommodation and other travel logistics-Manage information flow in a timely and accurate manner-Format information for internal and external communication memos, emails, presentations, reports-Organize and maintain the office filing system-Prioritize meetings and follow-ups on requested items as needed-Perform other related duties as assigned, including replacing and backstopping for others as required.
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Hiring For Executive Assistant (Only Females)

Mayvent Management

  • 5 - 9 yrs
  • 7.0 Lac/Yr
  • Andheri East Mumbai
Calendar Management Travel Arrangements Vendor Qualification Scheduling Technical Meeting
Department: AdministrationReporting To: DirectorKEY ROLE RESPONSIBILITIES: Provide administrative and secretarial support to the Director. To interact with all levels in the organisation for planning, coordination and execution of internal meetings. To manage travel and expense processing of the Director timely and accurately. To maintain & update contacts list. To maintain calendar and to provide meeting coordination support. Arranging meetings, updating, managing calendar & keeping the Director well informed of upcoming commitments /responsibilities / events / meetings. Maintaining minutes of the meetings. Drafting various communications from Directors Desk. Receiving and screening phone calls and redirecting them when appropriate. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters,packages etc.) Collection of data from different departments, preparing reports and analyzing information. Handle confidential documents ensuring they remain secure. Ensure necessary records are maintained that can readily provide current, accurate and accessible information. Manage and ensure execution of specific assignments / projects initiated by the Director. Preparation & analytical study of various reports. Preparation of presentations & reports for the Director.Customer Care: Act as primary point of contact for customers, distributors, wholesalers. Forward the complaints to the respective department for resolution. Proper follow-up with the departments for resolution of the complaints raised. Prepare Feedback report and submit to the Director.Supervisory Responsibilities: Organize and schedule meetings and appointments. Maintain executives agenda and assist in planning appointment,board meetings, conferences etc.Travel Management:- Making travel arrangements, such as booking flights, cars, rail and hotel Reservations to be well controlled
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