Admin Job Vacancies in Mumbai

We are seeking a dedicated Administration Incharge to oversee hospital operations in Mumbai. This is an excellent opportunity for a recent graduate who is passionate about administrative functions and eager to contribute to a productive work environment.Key Responsibilities:1. **Office Management**: Ensure the smooth operation of daily office activities, including managing office supplies, equipment, and vendor relationships to maintain a functional workplace.2. **Scheduling and Coordination**: Organize meetings, appointments, and events, effectively coordinating with various departments to ensure efficient time management and resource allocation.3. **Record Keeping**: Maintain accurate records and files, both physical and digital, to support efficient retrieval and compliance with organizational policies.4. **Support Staff**: Act as a point of contact for staff questions and needs, providing assistance and ensuring that the office environment is conducive to productivity.5. **Reporting**: Prepare and submit administrative reports, helping management track performance and operational needs.Required Skills and Expectations:The ideal candidate should have excellent communication skills, both verbal and written, to interact effectively with colleagues and external partners. Strong organizational skills and attention to detail are vital for managing tasks concurrently. Candidates should be proactive problem solvers with a positive attitude, embracing teamwork and collaboration within the office environment. Basic knowledge of office software and tools is expected. As this role is designated for female candidates, applicants should be comfortable working full-time from the office in Mumbai

We are seeking a dedicated Store Supervisor to oversee store operations in Mumbai. The ideal candidate will possess a positive attitude and willingness to learn, making them a valuable part of our team.**Key Responsibilities:**- **Manage Daily Operations**: Ensure that store operations run smoothly by organizing workflows and schedules for team members.- **Supervise Staff**: Oversee store staff, providing guidance and support to ensure excellent customer service and team collaboration.- **Stock Management**: Monitor inventory levels and assist with restocking to keep the store well-supplied with products.- **Customer Service**: Address customer inquiries and complaints promptly, ensuring a satisfying shopping experience for all customers.- **Sales Reporting**: Keep track of daily sales and report results to management, helping to track the store's performance.- **Maintain Store Appearance**: Ensure the store is clean and well-organized, creating a welcoming environment for customers.**Required Skills and Expectations:**Candidates should have a minimum of a 10th-grade education and can range from 0 to 6 years of experience. A good understanding of retail operations is beneficial, but we are willing to train enthusiastic individuals. Strong communication skills are essential for interacting with customers and team members. Candidates must be detail-oriented, with the ability to work efficiently in a fast-paced environment while demonstrating a commitment to teamwork and customer satisfaction. A reliable and proactive attitude is crucial for success in this role.

Job Responsibilities: Manage daily Head Office administration operations efficiently. Oversee office infrastructure, housekeeping, pantry services, stationery, and overall facilities. Monitor maintenance activities, including repairs, AMC services, and facility upkeep. Liaise with internal departments to provide timely administrative support. Act as the single point of contact for all facility-related coordination and escalations at the Head Office. Coordinate with vendors and service providers for office maintenance, repairs, and service contracts. Maintain updated vendor records, agreements, invoices, and related documentation (physical & digital). Manage courier, dispatch, and inward/outward documentation, including sensitive and confidential pharma-related documents. Maintain administrative files including important documents, agreements, registers and office documentation systematically. Support the management in organizing internal meetings, reviews, training programs, festivals, and corporate events. Coordinate travel arrangements including car bookings, hotel reservations, and logistics for tours and travel. Prepare and maintain weekly, monthly, and quarterly administrative MIS reports. Track daily Xerox usage, stationery consumption, and other office consumables. Assist in maintaining legal records, agreements including premises leave and licenses and statutory compliance documents. Ensure timely renewal of contracts, licenses, and regulatory documents. Ensure adherence to company policies, administrative SOPs, and compliance guidelines.Candidate Requirements: Bachelors Degree Candidate should be a resident of Mumbai. Mini 5 years of experience in administration or office coordination preferably in pharmaceutical corporate HO. Good communication and interpersonal skills Basic knowledge of MS Office (Word, Excel, Email) Well-organized, proactive, and capable of handling confidential information

We are looking for a dedicated Executive Assistant to provide high-level administrative support. The ideal candidate should be a female professional with 1 to 2 years of experience, possessing a relevant educational background.**Key Responsibilities:**- **Calendar Management:** Organize and maintain the executive's schedule, ensuring efficient time management by scheduling meetings, appointments, and travel arrangements.- **Communication Liaison:** Act as the first point of contact for internal and external communications, handling phone calls, emails, and correspondence with professionalism and confidentiality.- **Document Preparation:** Prepare and edit documents and presentations, ensuring accuracy and clarity, which may include reports, memos, and meeting agendas.- **Meeting Coordination:** Arrange and coordinate meetings, including logistics, materials, and follow-up actions, while ensuring all participants are well-informed.- **Project Assistance:** Support various projects by providing research, tracking progress, and managing timelines, helping ensure that projects meet organizational goals.- **Office Management:** Maintain office supplies and equipment, assisting in the daily operational needs to keep the office running smoothly.**Required Skills and Expectations:**The ideal candidate will possess strong organizational and time management skills, allowing them to prioritize tasks efficiently. They should have excellent communication skills, both verbal and written, to interact effectively with stakeholders. Proficiency in office software (e.g., MS Office Suite) is essential. A proactive approach to problem-solving and the ability to work independently as well as part of a team is expected. Additionally, candidates should be adaptable and able to handle a dynamic work environment with a positive attitude.

We are looking for an Accounts Administrator in Mumbai with 1 to 5 years of experience. The candidate should hold a Bachelors degree in Commerce (B.Com) and will be responsible for managing various accounting tasks to ensure smooth operations within the finance department.**Key Responsibilities:**- **Maintaining Financial Records:** Ensure that all financial transactions are accurately recorded in the accounting software, keeping the books up to date.- **Processing Invoices and Payments:** Handle the invoicing process and ensure timely payment of bills, which is critical for maintaining vendor relationships.- **Bank Reconciliation:** Regularly reconcile bank statements to ensure that all entries are accurate and to identify any discrepancies.- **Preparing Financial Reports:** Assist in generating monthly and annual financial reports to provide insights into the companys financial health.- **Assisting Auditors:** Provide necessary documentation and support during audits, helping to ensure compliance with policies and regulations.- **Handling Queries:** Respond to internal and external queries related to accounts, providing accurate and timely information.**Required Skills and Expectations:**The ideal candidate should have strong attention to detail and be well-versed in accounting software, such as Tally or QuickBooks. Good organizational skills and the ability to work under deadlines are vital. The candidate should possess effective communication skills to collaborate with team members and stakeholders. Proficiency in Microsoft Excel for data analysis and reporting is expected. A proactive attitude and the ability to handle multiple tasks will be essential in this fast-paced work environment.

We are looking for a motivated and dynamic Sales Executive to join our team in Mumbai. This role is ideal for those who are passionate about sales and want to make a significant impact in the company.As a Sales Executive, your key responsibilities will include:1. **Identifying New Clients**: You will research and connect with potential clients to understand their needs and present our products or services effectively.2. **Building Relationships**: Developing and maintaining strong relationships with existing and potential clients is essential to ensure customer satisfaction and repeat business.3. **Sales Presentations**: You will conduct engaging sales presentations and demonstrations to showcase our offerings and highlight their value to clients.4. **Sales Targets**: Achieving monthly and quarterly sales targets will be a key focus, requiring you to develop strategies for success and stay motivated.5. **Market Research**: Gathering and reporting insights on market trends and competitor activities will help you adapt strategies to meet shifting demands.To succeed in this role, you should have a graduate degree and 1 to 3 years of experience in sales. Strong communication skills, a proactive attitude, and the ability to work well in a team are essential. You should be comfortable working in an office environment and ready to take the initiative in meeting sales goals. Your dedication to understanding client needs and providing excellent service will be crucial in driving our growth and success.

We are looking for a motivated Sales Executive to join our team in Mumbai. The ideal candidate will have 1 to 5 years of experience in sales and must have completed at least the 12th standard. This is a full-time position that requires working from the office.**Key Responsibilities:**- **Generate Leads:** Identify and pursue potential customers to create new sales opportunities. This involves researching and targeting prospects in the market.- **Build Relationships:** Establish and maintain strong relationships with clients, addressing their needs and providing excellent customer service to nurture long-term partnerships.- **Present Products:** Demonstrate and explain our products or services to clients, helping them understand their benefits and how they fit into their needs.- **Close Sales:** Negotiate terms and close sales deals, ensuring both the company and customer are satisfied with the agreement.- **Meet Sales Targets:** Work towards achieving individual and team sales targets consistently, contributing to the overall success of the sales department.**Required Skills and Expectations:**Candidates should have strong communication and interpersonal skills, enabling them to connect with clients effectively. A good understanding of sales techniques and a passion for customer satisfaction are essential. You should be goal-oriented, motivated, and able to work independently or as part of a team. Proficiency in using basic computer software and the ability to learn new tools quickly is important for tracking leads and sales activities.

As a Sales Coordinator, you will play a vital role in supporting the sales team to ensure smooth and efficient operations. This position is based in Ghatkopar West and is suitable for female candidates with 12 to 18 years of experience.**Key Responsibilities:**- **Sales Support:** Assist the sales team by preparing reports, tracking sales data, and providing necessary information that helps in closing deals.- **Client Communication:** Maintain clear and open communication with clients to address their queries and provide updates on their orders or services.- **Order Processing:** Manage the processing of sales orders from initiation to fulfillment, ensuring that all details are accurate and deadlines are met.- **Database Management:** Keep the client database organized and up-to-date, ensuring information is easily accessible for the sales team.- **Coordination with Other Departments:** Work closely with finance, logistics, and customer service to facilitate smooth transactions and resolve any issues that may arise.- **Sales Strategy Implementation:** Assist in executing sales strategies and promotional activities to help achieve company sales targets.**Required Skills and Expectations:**Candidates should possess strong organizational skills and attention to detail. Excellent communication skills are essential for effective client interaction, along with proficiency in sales software and Microsoft Office tools. The ideal candidate should have a proactive attitude, be able to work independently, and demonstrate strong problem-solving abilities. A background in sales or customer service is necessary, along with a proven track record of coordinating and supporting sales efforts effectively.

B. S. Shah & Co. is a Chartered Accountancy firm based in Mumbai, dedicated to delivering comprehensive financial and advisory services to a diverse clientele. We are seeking an HR Trainee to join our team. The ideal candidate will play a crucial role in supporting the HR department and managing administrative tasks.Key Responsibilities: Assist with recruitment: posting jobs, screening resumes, scheduling interviews Support on boarding, documentation and maintaining employee records Oversee office supplies, facilities and general admin tasks Help plan firm events and celebrations Provide admin support across departmentsRequirements: Bachelors/Masters in HR, Business Admin or related field 01 year experience in HR/Admin Good communication and email drafting skills Proficient in MS Office Ability to maintain confidentialityWhat We Offer: Competitive salary Professional growth opportunities Friendly and collaborative work environmentJoin B. S. Shah & Co. and grow with our HR & Admin team!Interested Candidate can share their resume at bsscohr@gmail.com or contact us at 8976917199.

Overview:We are seeking a proactive and detail-oriented Admin Officer to oversee daily office operations, manage administrative systems, and ensure smooth functioning across departments. The ideal candidate will be responsible for implementing efficient administrative processes, managing facilities and resources, coordinating with vendors, and supporting management in maintaining a productive work environment. This role requires excellent organizational, communication, and leadership skills to ensure all administrative functions run seamlessly and align with company policies and goals.Job Responsibilities:Plan, coordinate, and streamline administrative procedures and systems.Manage schedules, deadlines, and administrative records including stationery, office supplies, invoices, courier services, and online purchases.Monitor and maintain inventory of office supplies; manage procurement within budgetary limits.Track costs and expenses to support budget preparation.Oversee facility management, maintenance, housekeeping, and security operations.Coordinate and supervise repair, maintenance, and infrastructure-related work at various sites.Obtain quotations and manage vendor coordination for admin-related purchases.Organize and supervise office activities such as recycling, renovations, and events.Ensure adherence to company policies, statutory compliances, and administrative regulations.Maintain asset records, manage AMCs, and ensure all office equipment are in working condition.Facilitate meetings (online/offline) and follow up on related action items.Monitor insurance, licenses, and agreement renewals.Maintain office cleanliness and a positive work environment.Build and sustain strong relationships with internal teams and external vendors.Prepare executive-level presentations and correspondence.Develop and implement administrative strategies aligned with organizational goals.Recruit, train, and supervise administrative personnel and assess staff performance to ensure efficiency.Job Requirements:Proven experience as an Administration Officer or in a similar role.In-depth understanding of office procedures, legal policies, and compliance norms.Proficiency in MS Office, Google Docs, and Google Sheets.Strong analytical, problem-solving, and multitasking abilities.Excellent organizational and leadership skills.Ability to work effectively both independently and in a team.Bachelors degree (BA/BCom) in Business Administration or related field.Location: Nariman Point, Mumbai

We are looking for a self-motivated business administrator with strong leadership skills and a thorough understanding of business operations to facilitate and optimize our business processes. The business administrators duties will include overseeing and analyzing financial operations, approving purchases and expenditure, mediating between staff and other executives, appointing heads of departments, marketing and promoting the business, and facilitating training programs. Your expertise in streamlining our business operations will help our organization thrive and maximize efficiency and profits.Successful candidates must possess strong leadership qualities, analytical skills, thrive under pressure, great people skills, and a strong aptitude for maths. Ultimately, the outstanding business administrator should integrate and streamline business activities, achieve business goals through set strategies, and have a positive impact on staff productivity. Send your resume and documents to this email dr.richardfernandez95@gmail.com

JOB DESCRIPTION: RECEPTIONIST & FRONT OFFICE EXECUTIVECompany Industry: Global Commodity Trading / Financial Services Location: Andheri, Mumbai (In-office) Position Type: Full-Time ________________________________________1. ROLE OVERVIEWWe are seeking a polished, articulate, and professional Female Receptionist to be the first point of contact for our trading firm. The successful candidate will manage the front desk with high efficiency, ensuring a premium experience for visiting clients, high-net-worth individuals, and corporate partners while supporting the fast-paced trading floor operations.2. KEY RESPONSIBILITIES Front Desk Management: Greet and assist visitors, maintaining a professional and organized reception area at all times. Call Routing: Manage a high-volume multi-line switchboard; screening and directing calls to traders and executives with speed and accuracy. Client Hospitality: Coordinate meeting room bookings and ensure refreshments and tech setups are ready for high-stakes client meetings. Courier & Logistics: Manage all incoming and outgoing domestic and international shipments, maintaining meticulous logs. In-Office Coordination: Act as the central hub for office communications, distributing mail and managing general inquiries. Administrative Support: Assist the Operations team with basic data entry, vendor management, and travel coordination as required.3. CANDIDATE REQUIREMENTS Gender: Female candidates only. Age Criteria: 23 to 35 years. Experience: 3 to 5 years of proven experience in Front Office, Guest Relations, or Hospitality (Trading or Corporate Finance background preferred). Education: Minimum Graduate in any discipline. Language Skills: Excellent verbal and written proficiency in English and Hindi; ability to communicate clearly under pressure. Technical Skills: Proficient in MS Office (Outlook, Excel, Word) and comfortable with digital visitor management systems. Core Competencies: Exceptional grooming, active listening, multitasking, and a proactive problem-solver attitude.4. WORK CONDITIONS Location: Andheri (West/East), Mumbai. Work Mode: 100% In-office. Joining: Immediate to 15 days (Preferred).

Location: Lamington Road, MumbaiExperience: 1 - 2 yearsEmployment Type: Full-timeWorking Days: Monday to SaturdaySalary: 1.80 to 2.40 LPAJob Overview:We are looking for a Desktop Support Engineer with 12 years of experience to provide technical assistance and support for hardware, software, and basic network-related issues. The ideal candidate should have hands-on experience troubleshooting desktop/laptop systems, installing applications, and assisting end-users with day-to-day IT concerns.Key Responsibilities:Provide technical support for desktops, laptops, printers, and peripherals.Install and configure Windows operating systems and required software.Troubleshoot hardware, software, and connectivity issues.Set up and configure user email accounts and basic system access.Assist in software installations, updates, and antivirus maintenance.Support LAN/Wi-Fi connectivity troubleshooting.Maintain IT inventory records and documentation.Escalate complex technical issues to senior IT staff when required.Assist users via remote or on-site support.Skills & Qualifications:Diploma or Degree in IT, Computer Science, or related field.12 years of desktop/IT support experience.Knowledge of Windows OS installation and configuration.Basic networking knowledge (IP settings, LAN/Wi-Fi troubleshooting.)Familiarity with MS Office installation and support.Hardware troubleshooting skills.Good communication and user-support skills.Ability to work independently and manage multiple support requests.Application Process:Interested candidates can share their updated Resume & Portfolio with the subject line:[Job Title] [Your Name] at ambitious@smgroup.work (CC:team.hiringdesk@gmail.com)For queries, contact: +91-93215 83057 / +91-8850220484In your email, mention:Current CTC, Expected CTC, Notice period, Location and total number of experience in years.Note: We do not charge candidates at any stage. Please stay alert for scams.

Looking for admin to assist in day to day activities for a real estate based in Dubai.Activities will involve property listings, responding to client queries, connecting with agents and developers in India. Arranging roadshows, events, filing etc. training will be provided. Preference to be give to candidates who can start immediately.

Overview:We are seeking a proactive and detail-oriented Admin Officer to oversee daily office operations, manage administrative systems, and ensure smooth functioning across departments. The ideal candidate will be responsible for implementing efficient administrative processes, managing facilities and resources, coordinating with vendors, and supporting management in maintaining a productive work environment. This role requires excellent organizational, communication, and leadership skills to ensure all administrative functions run seamlessly and align with company policies and goals.Job Responsibilities:Plan, coordinate, and streamline administrative procedures and systems.Manage schedules, deadlines, and administrative records including stationery, office supplies, invoices, courier services, and online purchases.Monitor and maintain inventory of office supplies; manage procurement within budgetary limits.Track costs and expenses to support budget preparation.Oversee facility management, maintenance, housekeeping, and security operations.Coordinate and supervise repair, maintenance, and infrastructure-related work at various sites.Obtain quotations and manage vendor coordination for admin-related purchases.Organize and supervise office activities such as recycling, renovations, and events.Ensure adherence to company policies, statutory compliances, and administrative regulations.Maintain asset records, manage AMCs, and ensure all office equipment are in working condition.Facilitate meetings (online/offline) and follow up on related action items.Monitor insurance, licenses, and agreement renewals.Maintain office cleanliness and a positive work environment.Build and sustain strong relationships with internal teams and external vendors.Prepare executive-level presentations and correspondence.Develop and implement administrative strategies aligned with organizational goals.Recruit, train, and supervise administrative personnel and assess staff performance to ensure efficiency.Job Requirements:Proven experience as an Administration Officer or in a similar role.In-depth understanding of office procedures, legal policies, and compliance norms.Proficiency in MS Office, Google Docs, and Google Sheets.Strong analytical, problem-solving, and multitasking abilities.Excellent organizational and leadership skills.Ability to work effectively both independently and in a team.Bachelors degree (BA/BCom) in Business Administration or related field.Location: Nariman Point, Mumbai