Receptionist Job Vacancies in Seawoods

Job Title- Front Desk Receptionist Qualification - GraduateExperience - 0 to 1Shift - GeneralGender - Female (Age 21 - 25)Roles & Responsibilities- Manages the phone system by answering all queries and connecting them to the appropriate personnel when necessary Welcomes and directs the visitors to the appropriate department; contacts the employee in concern when a visitor arrives Manages schedules and appointments as requested Receives, sorts, and delivers mail and deliveriesSpecific Requirement- Strong organizational skills with attention to detail Working knowledge of office management procedures and practices Excellent written and verbal communication skills Proper grooming and attire

A receptionist acts as the primary point of contact for an organization, responsible for greeting visitors, managing multi-line phone systems, and providing administrative support. They ensure a professional, welcoming environment by directing inquiries, scheduling appointments, handling mail, and maintaining front desk security. KekaKeka+5Key ResponsibilitiesFront Desk Management: Greeting visitors warmly, managing security check-ins/badges, and ensuring the reception area is clean and organized.Communication Hub: Answering, screening, and forwarding incoming calls, as well as managing emails and correspondence.Administrative Support: Scheduling appointments, booking conference rooms, maintaining calendars, filing, data entry, and photocopying.Mail & Logistics: Sorting and distributing incoming mail, preparing outgoing packages, and coordinating courier pickups.Office Maintenance: Monitoring and ordering office supplies, and liaising with maintenance or vendors for upkeep. KekaKeka+6Key Skills & QualificationsCommunication: Exceptional verbal and written communication skills.Customer Service: Professional, friendly, and patient demeanor.Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook) and experience with multi-line phone systems.Organizational Skills: Ability to multitask, prioritize, and manage time efficiently

Greet clients and visitors with a positive, helpful attitude.Assisting clients in finding their way around the office.Announcing clients as necessary.Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.Preparing meeting and training rooms.Answering phones in a professional manner, and routing calls as necessary.Assisting colleagues with administrative tasks.Performing ad-hoc administrative duties.Answering, forwarding, and screening phone calls.Sorting and distributing mail.Hiring, managing, and developing the junior administrative team.Provide excellent customer service.Scheduling appointments.